Job summary
An opportunity has arisen for an eProcurement Catalogue Manager within Guy's and St Thomas' NHS Foundation Trust.
We are looking for an experienced and dynamic person with a background in Procurement or Supply Chain to join our team. This role is integral in providing a well-organised catalogue management solution to our Trust-wide & Shared Service customers. The team oversee the accuracy of product data, negotiate pricing/savings for non-contracted items and ensure all products represent value for money. Working within the parameters of internal and external regulations, the catalogue manager will deliver professional customer serving and advice.
Main duties of the job
The purpose of therole is to maintain and manage an accurate catalogue data and delivery of cost reduction from negotiating price agreements for suppliers notsubject to formal contract.
The post holder is responsible for the overall management of supplier catalogues for each Trust within the shared service.
About us
The successful candidate will be required to demonstrate the Trust values, and the responsibilities of the job description and the personspecification.
Job description
Job responsibilities
Responsible as the Shared service Trust Catalogue manager operating within broad policies and procedures for the effective managementof the supplier; These includes -
Ensuring that all catalogue update activity aligns with the calendar of supplier catalogue/ price agreement expiry datesensuring that price data remains active at all;Processing all catalogue price agreements with suppliers in the member Trusts purchase order systems in line with theoperations policies and procedures;Resolving all price queries relating to catalogue orders, updating the relevant systems, supplier and team;Developing and maintaining catalogue protocols and policies across the member Trust and by external;Responsible for all tests/trials/evaluation of catalogue systems ensuring that all standards of the service are met at all;Reviewing purchase order spend report to add more items to the catalogue in line for operating procedures and policies;Working at a very high level of speed and accuracy in the management of the Shared Service catalogues;Preparing of all catalogue contract documents analysing statistical information across suppliers;Validating and analysing data received from Identifying price and other variances such as supplier performance/ leadtimes and making recommendations to the relevant Sourcing Manager;Planning / coordinating and implementation of member Trust wide supplier catalogues, ensuring that all operational timelines are met;Adjust and amend all plans to align with the relevant portfolio strategy. This involves working to various discrete portfolio teams;Communicating with all financial and procurement regulations related to catalogues to managers at all levels across the organisation and external bodies including when required.
Job description
Job responsibilities
Responsible as the Shared service Trust Catalogue manager operating within broad policies and procedures for the effective managementof the supplier; These includes -
Ensuring that all catalogue update activity aligns with the calendar of supplier catalogue/ price agreement expiry datesensuring that price data remains active at all;Processing all catalogue price agreements with suppliers in the member Trusts purchase order systems in line with theoperations policies and procedures;Resolving all price queries relating to catalogue orders, updating the relevant systems, supplier and team;Developing and maintaining catalogue protocols and policies across the member Trust and by external;Responsible for all tests/trials/evaluation of catalogue systems ensuring that all standards of the service are met at all;Reviewing purchase order spend report to add more items to the catalogue in line for operating procedures and policies;Working at a very high level of speed and accuracy in the management of the Shared Service catalogues;Preparing of all catalogue contract documents analysing statistical information across suppliers;Validating and analysing data received from Identifying price and other variances such as supplier performance/ leadtimes and making recommendations to the relevant Sourcing Manager;Planning / coordinating and implementation of member Trust wide supplier catalogues, ensuring that all operational timelines are met;Adjust and amend all plans to align with the relevant portfolio strategy. This involves working to various discrete portfolio teams;Communicating with all financial and procurement regulations related to catalogues to managers at all levels across the organisation and external bodies including when required.
Person Specification
Qualifications
Essential
- Educated to degree or equivalent; Evidence of continuous professional development
Desirable
- PRINCE II Foundation
- CIPs Diploma
Experience
Essential
- Proven post qualification experience of an eprocurement system such as Oracle, GHX, EFin and so on
- Experience of running KPI reports and managing non-compliance
- Experience of developing and managing governance processes
- Experience of providing rapid and diverse information when required
- Measurable specialist technical knowledge across the fields of purchasing and contracting including the Public Procurement Regulations, NHS SFI's
- Proven ability to balance a large number of competing priorities and to switch to one activity to another as required. To be responsive to effective implementation and on-going management
Skills
Essential
- Able to prioritise and time manage work whilst working under pressure to meet targets and deadlines
- Strict adherence to policies
- Ability to handle and prioritise multiple tasks and conflicting demands
- Ability to exercise judgement and make effective decisions
- Ability to respect and maintain client confidentiality
Person Specification
Qualifications
Essential
- Educated to degree or equivalent; Evidence of continuous professional development
Desirable
- PRINCE II Foundation
- CIPs Diploma
Experience
Essential
- Proven post qualification experience of an eprocurement system such as Oracle, GHX, EFin and so on
- Experience of running KPI reports and managing non-compliance
- Experience of developing and managing governance processes
- Experience of providing rapid and diverse information when required
- Measurable specialist technical knowledge across the fields of purchasing and contracting including the Public Procurement Regulations, NHS SFI's
- Proven ability to balance a large number of competing priorities and to switch to one activity to another as required. To be responsive to effective implementation and on-going management
Skills
Essential
- Able to prioritise and time manage work whilst working under pressure to meet targets and deadlines
- Strict adherence to policies
- Ability to handle and prioritise multiple tasks and conflicting demands
- Ability to exercise judgement and make effective decisions
- Ability to respect and maintain client confidentiality
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
