Job summary
The post holder will be required to ensure that the CAFM system is able to support and forecast work activities ensuring (with other senior managers) that resources match predicted work requirements at all times allowing activity to be undertaken in line with the requirements of SLA's, SFG20, statutory, operational and organisational constraints. To act as the "in house" expert on the CAFM system, supporting departmental leaders and managers in ensuring that the system remains "fit for purpose". To support operational managers in understanding and managing current and future demands in work activities.
Main duties of the job
All duties and responsibilities are listed in detail within the job description and person specification. Please refer to this section for full details.
About us
Essentia is part of Guy's and St Thomas' NHS Foundation Trust and is the in-house team responsible for non-clinical healthcare services. Essentia designs, builds and maintains healthcare infrastructure vital to the smooth running of healthcare services. This encompasses everything from construction projects and healthcare planning to waste management, housekeeping, transport and security. Essentia employs around 1,700 people, who provide essential facilities management support to clinical teams. It combines exceptionally high standards and public sector values with commercial focus, innovative thinking and modern technology to create the best possible patient experience. Essentia strives to be a great place to work, grow and build a career. The Essentia Way is:
- Working together
- Doing it well
- Looking after each other
We have a great NHS pension scheme, access to our own training academy, interest free season ticket loans and much more. If you fit the criteria, apply and you could be part of our Community Family.
Job description
Job responsibilities
Please refer the Job Description and Person Specification for detailed role and responsibilities for the role.
Job description
Job responsibilities
Please refer the Job Description and Person Specification for detailed role and responsibilities for the role.
Person Specification
Qualifications and Education
Essential
- Educated to degree level additional in depth professional training and specialist knowledge in an engineering and construction discipline, performance and staff management acquired through training and experience over an extended period of time.
- Health & Safety qualification (IOSH Managing safety) or equivalent
- Evidence of continuous personal and professional development
Desirable
- Technical courses (i.e. Water, Gas, Asbestos, Electrical, Building and CDM Regulations, Control of Contractors etc.)
- Professional membership of related institution e.g.CIBSE/CIOB/MRICS
Physical Requirements
Desirable
- In possession of a full, current, clean UK driving licence.
Previous experience
Essential
- Extensive Estate experience in the NHS dealing with a multi-site customer environment
Skills/Knowledge/Ability
Essential
- Able to work under pressure and prioritise timescales
- Experience of developing policies, procedures and systems
- Extensive Knowledge of CAFM systems and in particular Planet Enterprise software
- Experience of working with suppliers and service users
- Good track record of achievements
- Ability to set and monitor quality targets
- Extensive knowledge of relevant legislation (i.e. H&S, Water, Gas, Asbestos, Electrical, Building and CDM Regulations, Control of Contractors etc.)
- Excellent presentation and communication skills providing and receiving complex and sensitive information. Influencing, persuading and negotiation skills
- Experience in managing budgets
- Experience in managing staff
- Sensitive to the needs of patients, customers, their helpers and families.
- Experience in the use of IT systems, the creation and management of data bases and the production of reports.
- Good communication skills (written, numeration and oral).
- Excellent interpersonal and communication skills.
- Self-motivated with the ability to work on own initiative with minimal supervision and to manage and prioritise workload appropriately
- Must be able to work effectively as a team member and be capable of fostering and maintaining professional relationships with colleagues and customer groups
- An outgoing and enthusiastic team player
- Mature, friendly, confident and efficient in dealing with people at all levels
- Able to deliver agreed objectives on time
- Must have the flexibility to work with a variety of projects and customer groups
- Must be flexible and adaptable to change
- Must be prepared to work anywhere within the Trust localities when reasonably required.
Desirable
- The ability to prepare contracts and service specifications
- Working Knowledge of Oracle procurement system
Person Specification
Qualifications and Education
Essential
- Educated to degree level additional in depth professional training and specialist knowledge in an engineering and construction discipline, performance and staff management acquired through training and experience over an extended period of time.
- Health & Safety qualification (IOSH Managing safety) or equivalent
- Evidence of continuous personal and professional development
Desirable
- Technical courses (i.e. Water, Gas, Asbestos, Electrical, Building and CDM Regulations, Control of Contractors etc.)
- Professional membership of related institution e.g.CIBSE/CIOB/MRICS
Physical Requirements
Desirable
- In possession of a full, current, clean UK driving licence.
Previous experience
Essential
- Extensive Estate experience in the NHS dealing with a multi-site customer environment
Skills/Knowledge/Ability
Essential
- Able to work under pressure and prioritise timescales
- Experience of developing policies, procedures and systems
- Extensive Knowledge of CAFM systems and in particular Planet Enterprise software
- Experience of working with suppliers and service users
- Good track record of achievements
- Ability to set and monitor quality targets
- Extensive knowledge of relevant legislation (i.e. H&S, Water, Gas, Asbestos, Electrical, Building and CDM Regulations, Control of Contractors etc.)
- Excellent presentation and communication skills providing and receiving complex and sensitive information. Influencing, persuading and negotiation skills
- Experience in managing budgets
- Experience in managing staff
- Sensitive to the needs of patients, customers, their helpers and families.
- Experience in the use of IT systems, the creation and management of data bases and the production of reports.
- Good communication skills (written, numeration and oral).
- Excellent interpersonal and communication skills.
- Self-motivated with the ability to work on own initiative with minimal supervision and to manage and prioritise workload appropriately
- Must be able to work effectively as a team member and be capable of fostering and maintaining professional relationships with colleagues and customer groups
- An outgoing and enthusiastic team player
- Mature, friendly, confident and efficient in dealing with people at all levels
- Able to deliver agreed objectives on time
- Must have the flexibility to work with a variety of projects and customer groups
- Must be flexible and adaptable to change
- Must be prepared to work anywhere within the Trust localities when reasonably required.
Desirable
- The ability to prepare contracts and service specifications
- Working Knowledge of Oracle procurement system
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
