Job summary
An exciting opportunity has arisen to join our Trust as a Band 5 Executive Assistant as part of Lambeth Together, which is an integrated local care partnership. Lambeth Together unites a wide range of partners from the voluntary and community sectors, NHS, and Lambeth Council. It focuses on creating an integrated health and care system that addresses the needs of the local population effectively and equitably. Central to its operation are the Neighbourhood and Wellbeing Alliance and the Children and Young People Alliance. These alliances work toward enhancing community health, supporting individuals through a more cohesive and connected approach to care.
This post is critical to supporting these alliances and will ensure the efficient management and coordination of their activities. Whilst hosted within the Trust, this post is uniquely orientated toward supporting the transformative work of Lambeth Together. This arrangement ensures that the role is deeply integrated into the fabric of community health improvement, benefiting from the Trust's infrastructure and support while focusing on the specific objectives and leadership directives of the Neighbourhood and Wellbeing Alliance and the Children and Young People Alliance.
Interviews are provisionally set for 4 June 2024.
Main duties of the job
To provide comprehensive executive assistant and business support to the Neighbourhood and Wellbeing Alliance and the Children and Young People Alliance within Lambeth Together.
This role is crucial for ensuring efficient day-to-day operations and the smooth functioning of the directors' offices,facilitating effective internal and external communications.
The post holder will contribute significantly to the success of both alliances by supporting a wide range of activities, from administrative tasks to project coordination.
Additionally, the role involvesparticipating in cross-cover arrangements with other executive assistants within the senior leadership team and the Lambeth Business Support Administration Team, guaranteeing consistent support across the leadership spectrum at all times.
About us
Guy's and St Thomas' NHS Foundation Trust comprises five of the UK's best known hospitals - Guy's, St Thomas', Evelina London Children's Hospital, Royal Brompton and Harefield - as well as community services in Lambeth and Southwark, all with a long history of high quality care, clinical excellence, research and innovation.
We are among the UK's busiest, most successful foundation trusts. We provide specialist care for patients including heart and lung, cancer and renal services as well as a full range of local hospital and community services for people in Lambeth and Southwark.
We have a long tradition of clinical and scientific achievement and - as part of King's Health Partners - we are one of England's eight academic health sciences centres, bringing together world-class clinical services, teaching and research. We have one of the National Institute for Health Research's biomedical research centres, established with King's College London in 2007, as well as dedicated clinical research facilities.
We have around 22,700 staff, making us one of the largest NHS Trusts in the country and one of the biggest employers locally. We aim to reflect the diversity of the communities we serve and continue to develop new and existing partnerships with local people, patients, neighbouring NHS organisations, local authorities and charitable bodies and GPs.
Job description
Job responsibilities
Please see Job Description and Person Specification for full information for duties and responsibilities of the role.
Job description
Job responsibilities
Please see Job Description and Person Specification for full information for duties and responsibilities of the role.
Person Specification
Experience
Essential
- Experience of working under pressure, with strict deadlines and dealing with a range of complex issues, sometimes leading to conflicting priorities e.g. national and local reporting targets, managing conflicting diary appointments at senior management level to bring about a resolution.
- Extensive experience working as a Personal Assistant or Executive Assistant at an Executive Director level.
- Experience of working in a large, multi-professional organisation.
Desirable
- Proven experience of organising events
- Experience of working in the NHS, local authority or care sector
- Experience of a wide range of Trust procedures and practices
Skills
Essential
- Excellent organisation skills with the ability to apply appropriate judgement to deal with competing demands and high workloads.
- Excellent communication skills both orally and written.
- Ability to develop and maintain effective working relationships with colleagues of all levels of the organisation.
- Ability to prioritise, screen and handle calls on behalf of a senior management team.
- Ability to be flexible and adaptable and cope with frequent and unpredictable interruptions.
- Ability to prioritise and make decisions, following clear procedures and using initiative to develop new working methods.
- Ability to identify development needs for self and the team.
- Ability to work autonomously.
- Advanced software skills in word, excel and PowerPoint and ability to learn other packages or databases as required.
- Ability to work within a team environment and display initiative when necessary.
- Strong attention to detail and able to produce accurate and detailed work.
Desirable
- Ability to support projects through the development and tracking of action logs and plans
Communication
Essential
- Excellent telephone manner
- Very well developed oral and listening communication skills.
- Listens attentively and speaks clearly and confidently and able to impart accurate information.
- Able to demonstrate tact and diplomacy.
- Ability to handle patient data and information in a confidential and sensitive fashion.
Person Specification
Experience
Essential
- Experience of working under pressure, with strict deadlines and dealing with a range of complex issues, sometimes leading to conflicting priorities e.g. national and local reporting targets, managing conflicting diary appointments at senior management level to bring about a resolution.
- Extensive experience working as a Personal Assistant or Executive Assistant at an Executive Director level.
- Experience of working in a large, multi-professional organisation.
Desirable
- Proven experience of organising events
- Experience of working in the NHS, local authority or care sector
- Experience of a wide range of Trust procedures and practices
Skills
Essential
- Excellent organisation skills with the ability to apply appropriate judgement to deal with competing demands and high workloads.
- Excellent communication skills both orally and written.
- Ability to develop and maintain effective working relationships with colleagues of all levels of the organisation.
- Ability to prioritise, screen and handle calls on behalf of a senior management team.
- Ability to be flexible and adaptable and cope with frequent and unpredictable interruptions.
- Ability to prioritise and make decisions, following clear procedures and using initiative to develop new working methods.
- Ability to identify development needs for self and the team.
- Ability to work autonomously.
- Advanced software skills in word, excel and PowerPoint and ability to learn other packages or databases as required.
- Ability to work within a team environment and display initiative when necessary.
- Strong attention to detail and able to produce accurate and detailed work.
Desirable
- Ability to support projects through the development and tracking of action logs and plans
Communication
Essential
- Excellent telephone manner
- Very well developed oral and listening communication skills.
- Listens attentively and speaks clearly and confidently and able to impart accurate information.
- Able to demonstrate tact and diplomacy.
- Ability to handle patient data and information in a confidential and sensitive fashion.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
