Job summary
This role is responsible for the day to day management of the Trust's Creditor Payment team in accordance with Standing Financial Instructions and authorisation rules of Guys & St Thomas NHS Foundation trust. The Trust paid around 368,000 invoices last financial year, a spend of £1.7Bn.
Main duties of the job
- Responsible for leading the Creditor Payments teams in the delivery of the service across the Trust. To include full performance management, annual appraisals, key performance indicators, recruitment and selection and departmental KPI's.
- Responsible for ensuring that all staff undertake the appropriate training for their roles.
- To be responsible for ensuring that staff at all levels within the department have annual objectives and performance standards, two performance reviews per year, personal development plans and develop training plans to meet those needs.
- To be responsible for the development, implementation and management of all policies and procedures for the Creditor Payments service. Ensuring that all service level procedures are implemented across the Trust.
- To ensure that the department is operating at maximum effectiveness at all times.
- Responsible for ensuring that all departmental targets, monthly deadlines are met.
- Responsible for the delivery of all Year End departmental requirements. Ensuring that plans are developed and implemented to support this requirement.
- To liaise with other Finance sections to ensure reconciliations are completed and up to date.
- To be responsible for ensuring correct treatment of and accounting for VAT input tax and compliance with HMRC rules.
About us
Guy's and St Thomas'celebrates, respects and values the diversity of its staff and patients. We review our policies, procedures and practices to ensure that all employees, patients and carers are treated equitable according to their needs. We are actively committed to ensuring that no one who applies for a job, works or study's at the Trust, or accesses our services is discriminated against on the grounds of race, ethnicity, nationality, disability, religion or belief, age, gender identity , gender reassignment, sexual orientation, pregnancy and maternity/paternity, or marital/civil partnership.
Applications are welcomed from applicants with a disability. We can make reasonable adjustments and offer support and advice in a variety of ways throughout the application process. Equality of opportunity is our policy.
Flexible working
We are committed to supporting all employees to achieve a healthy work life balance and to work in a way that is best for them and our patients. We will consider all requests to work flexibly, taking in to account the individual's personalcircumstances as well the needs of the service. We encourage all prospective applicants to discuss their individual circumstances with the recruiting manager as part of the on-boarding process.
Job description
Job responsibilities
See full job description.
- Responsible for leading the Creditor Payments teams in the delivery of the service across the Trust. To include full performance management, annual appraisals, key performance indicators, recruitment and selection and departmental KPIs.
- Responsible for ensuring that all staff undertake the appropriate training for their roles.
Job description
Job responsibilities
See full job description.
- Responsible for leading the Creditor Payments teams in the delivery of the service across the Trust. To include full performance management, annual appraisals, key performance indicators, recruitment and selection and departmental KPIs.
- Responsible for ensuring that all staff undertake the appropriate training for their roles.
Person Specification
Qualifications/ Education
Essential
- Degree or equivalent experience Professional Accountancy Qualifications or equivalent experience of the Procure to Pay function.
Previous experience
Essential
- oA significant period of working at manager level in a large Accounts Payable department. A significant period of experience of managing, motivating and developing a large team of staff including setting objectives, carrying outstaff appraisals, identifying training needs, mentoring and coaching staff. Experience of performance management, with a detailed understanding of the operational procedures and accounting entries which are required to operate an invoice payment system for a high invoice volume, multi-site operation, including audit and management control requirements.Excellent knowledge of the Procure to Pay process.A thorough understanding of NHS VATrules, IR 35 and other HMRC compliance rules applicable to purchasing and payments.
- oIn depth knowledge and experience of using an Oracle Financial System in a complex Accounts Payable environment with electronic interfaces, high invoice volumes and payments.Experience of using other Finance systems and sub ledger feeder ordering or booking systems,Fully competent with Microsoft office products. Advanced keyboard skills. Able to manage and manipulate large volumes of data within spreadsheets.Good accounting knowledge and process understanding to enable accurate accounting for accruals and prepayments
- oProject Management experience or experience of working in Finance projects involving the implementation of new systems or enhancements to existing systems.
Desirable
- Experience of Oracle ERP Cloud
Skills/Knowledge/ Ability
Essential
- In depth specialist knowledge of financial and accounting procedures as they pertain to Procure to Pay processes.
- Strong sense of customer service and quality, able to lead by example,ability to advise finance and non-finance managers on all invoice payment matters, providing detailed advice and guidance,
- Able to delegate and deliver to deadlines, Organised and reliable,Calm under pressure,Achiever - makes things happen,oPersuader - good interpersonal and communication skills oGood analytical skills - able to review processes and recommend appropriate changes to improve efficiency
- Able to plan and lead the work of a team to achieve departmental objectives and performance standards,Positive approach and a good team player oAble to build effective and lasting working relationships with colleagues oGood listener - able to understand the issues and needs of others
Person Specification
Qualifications/ Education
Essential
- Degree or equivalent experience Professional Accountancy Qualifications or equivalent experience of the Procure to Pay function.
Previous experience
Essential
- oA significant period of working at manager level in a large Accounts Payable department. A significant period of experience of managing, motivating and developing a large team of staff including setting objectives, carrying outstaff appraisals, identifying training needs, mentoring and coaching staff. Experience of performance management, with a detailed understanding of the operational procedures and accounting entries which are required to operate an invoice payment system for a high invoice volume, multi-site operation, including audit and management control requirements.Excellent knowledge of the Procure to Pay process.A thorough understanding of NHS VATrules, IR 35 and other HMRC compliance rules applicable to purchasing and payments.
- oIn depth knowledge and experience of using an Oracle Financial System in a complex Accounts Payable environment with electronic interfaces, high invoice volumes and payments.Experience of using other Finance systems and sub ledger feeder ordering or booking systems,Fully competent with Microsoft office products. Advanced keyboard skills. Able to manage and manipulate large volumes of data within spreadsheets.Good accounting knowledge and process understanding to enable accurate accounting for accruals and prepayments
- oProject Management experience or experience of working in Finance projects involving the implementation of new systems or enhancements to existing systems.
Desirable
- Experience of Oracle ERP Cloud
Skills/Knowledge/ Ability
Essential
- In depth specialist knowledge of financial and accounting procedures as they pertain to Procure to Pay processes.
- Strong sense of customer service and quality, able to lead by example,ability to advise finance and non-finance managers on all invoice payment matters, providing detailed advice and guidance,
- Able to delegate and deliver to deadlines, Organised and reliable,Calm under pressure,Achiever - makes things happen,oPersuader - good interpersonal and communication skills oGood analytical skills - able to review processes and recommend appropriate changes to improve efficiency
- Able to plan and lead the work of a team to achieve departmental objectives and performance standards,Positive approach and a good team player oAble to build effective and lasting working relationships with colleagues oGood listener - able to understand the issues and needs of others
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
