Job summary
An opportunity has arisen for an eProcurement Catalogue Manager within Guy's and St Thomas NHS Foundation Trust and will be based at Jeanette Wallace House, Croydon.
We are looking for an experienced and dynamic Administrator with a background in Procurement/Supply Chain to work as part of a team providing an effective catalogue management to Trust-wide internal customers, to maintain and manage an accurate catalogue data and delivery of cost reduction from negotiating price agreements for suppliers not subject to formal contract, obtain value for money on goods/services while remaining compliant with internal and external regulations, and provide professional customer service and procurement advice to stakeholders, to communicate with external companies on the Trust's behalf.
Main duties of the job
The post holder is responsible for the overall management of supplier catalogues for the. The purpose of the role is to maintain and manage an accurate catalogue data and delivery of cost reduction from negotiating price agreements for suppliers not subject to formal contract.
About us
The successful candidate will be required to demonstrate the Trust values, and the responsibilities of the job description and the person specification.
Job description
Job responsibilities
- Maintaining and updating all catalogue prices activity aligns with the calendar of supplier catalogue/ price agreement expiry dates ensuring that price data remains active at all times on the catalogue management system
- Authorisation of all catalogue/ price agreements with all live suppliers in the member Trust purchase order systems in line with the operations policies and procedures.
- Develop and maintain catalogue protocols and policies across the Trust and by external
- Prepare and analyse statistical information of all catalogue process for all
- Responsible for validating and analysing data received from Identifying price and other variances such as supplier performance/ lead times and making recommendations to the relevant Sourcing Manager.
- Responsible for the planning/ coordination and implementation of supplier catalogues ensuring that all operational time lines are
- Responsible for the effective communication of all financial and procurement regulations related to catalogues to managers at all levels across the organisation and external suppliers.
Job description
Job responsibilities
- Maintaining and updating all catalogue prices activity aligns with the calendar of supplier catalogue/ price agreement expiry dates ensuring that price data remains active at all times on the catalogue management system
- Authorisation of all catalogue/ price agreements with all live suppliers in the member Trust purchase order systems in line with the operations policies and procedures.
- Develop and maintain catalogue protocols and policies across the Trust and by external
- Prepare and analyse statistical information of all catalogue process for all
- Responsible for validating and analysing data received from Identifying price and other variances such as supplier performance/ lead times and making recommendations to the relevant Sourcing Manager.
- Responsible for the planning/ coordination and implementation of supplier catalogues ensuring that all operational time lines are
- Responsible for the effective communication of all financial and procurement regulations related to catalogues to managers at all levels across the organisation and external suppliers.
Person Specification
Qualifications
Essential
- Good general standard of education to NVQ level 3 or CIPS Diploma (Level 4), plus some knowledge of contract law acquired through training - or else demonstrate equivalent experience.
Desirable
- CIPS Level 5 - either obtained or being studied for at present.
Experience
Essential
- Experience of working with digital purchasing or supply chain systems and excellent working knowledge of current Office software (Word, Excel).
Desirable
- Experience of a Purchasing / Supplies Service either in Public or Private Sector
Skills
Essential
- Demonstrate an understanding of good Procurement practice and value for money in a Public Sector context.
- Must be able to plan and prioritise own workload to meet deadlines and organise meetings with customers or suppliers as necessary.
- Professional communication and customer service skills - must be confident in dealing with all levels of the organisation. Must work well as part of a team.
- Good written English - confident in writing reports or letters and clear and concise product specifications.
- To be able to work independently, manage own workload, and deal with a number of competing priorities and time-sensitive requirements. To maintain focus and professional communications while under pressure.
Person Specification
Qualifications
Essential
- Good general standard of education to NVQ level 3 or CIPS Diploma (Level 4), plus some knowledge of contract law acquired through training - or else demonstrate equivalent experience.
Desirable
- CIPS Level 5 - either obtained or being studied for at present.
Experience
Essential
- Experience of working with digital purchasing or supply chain systems and excellent working knowledge of current Office software (Word, Excel).
Desirable
- Experience of a Purchasing / Supplies Service either in Public or Private Sector
Skills
Essential
- Demonstrate an understanding of good Procurement practice and value for money in a Public Sector context.
- Must be able to plan and prioritise own workload to meet deadlines and organise meetings with customers or suppliers as necessary.
- Professional communication and customer service skills - must be confident in dealing with all levels of the organisation. Must work well as part of a team.
- Good written English - confident in writing reports or letters and clear and concise product specifications.
- To be able to work independently, manage own workload, and deal with a number of competing priorities and time-sensitive requirements. To maintain focus and professional communications while under pressure.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
