Job summary
Risk & Compliance Officer
The post holder is responsible for providing full administrative service for the effective functioning of the Trust's risk management system and for supporting the papers, distribution of papers, set up and attendance at meetings production of accurate and timely minutes and overall support of professional meetings.
The Risk and Compliance officer will establish and maintain effective systems to support the delivery of the Governance team's objectives within the Trust's operating and delivery plan. The post holder will be expected to use their own initiative, and proven excellent organisational and interpersonal skills, to facilitate the successful delivery of assignments and ensure that matters are dealt with efficiently and appropriately.
- Chief Governance Officer
- Head of Risk Management
- Head of Corporate Governance & Compliance
- Corporate Governance Manager
- Chair and Chief Executive
- Board Non-Executive and Executive Directors
- Other Corporate Directors
- Divisions and Ambulance Centres
- ICBs
- Internal Audit
- Staff and staff representatives.
This role is principally home based with the expectation of attendance at Board and Council of Governors meetings across the patch circa twice per month but will involve additional travel to the venues in advance of these meetings to prepare the venues before the meetings take place.
The proposed interview date for this role is 1st September 2023, unfortunately we are unable to accommodate any alternative dates.
Please note previous candidates need not apply.
Main duties of the job
Main duties and responsibilities
To provide comprehensive, high quality and effective risk management administrative support service. Liaising and communicating at all levels (public, staff and external organisations) as appropriate. Contributing to the organisation and workload management of the Governance Directorate as required.
About us
Benefits we offer:
- Holiday entitlement is 27 days rising to 29 days after 5 years and 33 days after 10 years, plus 8 bank holidays (pro rata for part time).
- Enrolment into the NHS Pension Scheme.
- Access to continual professional development and opportunities within SCAS and the NHS.
- Occupational Health support along with an Employee Assistance Programme.
- NHS Discounts in over 200+ stores including Holidays, Days out, Car insurance, Restaurants and Clothing.
About Us
South Central Ambulance Service NHS Foundation Trust provides a range of emergency, urgent care and non-emergency healthcare services, along with commercial logistics services.
The Trust delivers most of these services to the populations of Berkshire, Buckinghamshire, Hampshire and Oxfordshire as well as non-emergency patient transport services in Surrey and Sussex.
We serve a population of over 7 million and answer over 500,000 urgent calls a year. We employ 4,551 staff who, together with over 1,100 volunteers, enable us to operate 24 hours a day, seven days a week.
Job description
Job responsibilities
Risk Management Administration
- Support the implementation of the Risk Management Strategy across the organisation.
- Support the maintenance of systems of assurance
- Liaise with Internal Audit colleagues
- Support the reporting of risks across the organisation and wider system
- Support and maintain the development of a corporate compliance framework and any associated processes
- Support the development and maintenance of an assurance dashboard, ensuring that key areas of assurance are linked to keep the organisation informed of its progress against delivery of its duties.
- Undertake in-house assurance work, analyse findings and make recommendations to strengthen control and provide assurance.
- Prepare regular reports on levels of compliance
- To support delivery of the annual risk management reporting cycle and supporting documentation in line with the risk strategy.
- Maintain and report on risk information (risk assessments, incidents, alerts etc) entered onto the risk management system for the organisation
- Support committees and their memberships to ensure effective risk management practices
- Liaise with staff and managers regarding risk registers and compliance assessments where there may be a difference of opinion
- Prepare reports and correspondence ensuring all information is consistently reported, accurately presented, and produced on time
- Work with and support the Corporate Governance team on a variety of areas with the goal of improving compliance around legislative requirements and delivery of the statutory duties
- Operationally support the maintenance of the organisations registers
- To provide administration support to the risk and governance team including minute taking and facilitation of committees
- Provide training, advice and support on own area of responsibility
- Support training and induction of new and existing staff
- Participate in the recruitment process of support staff
- Undertake auditing of projects, services, initiatives across the organisation to establish the effectiveness of implementation
- Deliver against agreed objectives, achieving quality outcomes
- Organise meetings or events and assist in the diary management requirements of individuals in connection with portfolio of work
- Contribute to the review and development of policies within areas of knowledge
- Participate collaboratively and effectively as a team member to ensure and maintain high standards of delivery across the team
- Support the implementation of internal audit recommendations to ensure desired outcomes
Job description
Job responsibilities
Risk Management Administration
- Support the implementation of the Risk Management Strategy across the organisation.
- Support the maintenance of systems of assurance
- Liaise with Internal Audit colleagues
- Support the reporting of risks across the organisation and wider system
- Support and maintain the development of a corporate compliance framework and any associated processes
- Support the development and maintenance of an assurance dashboard, ensuring that key areas of assurance are linked to keep the organisation informed of its progress against delivery of its duties.
- Undertake in-house assurance work, analyse findings and make recommendations to strengthen control and provide assurance.
- Prepare regular reports on levels of compliance
- To support delivery of the annual risk management reporting cycle and supporting documentation in line with the risk strategy.
- Maintain and report on risk information (risk assessments, incidents, alerts etc) entered onto the risk management system for the organisation
- Support committees and their memberships to ensure effective risk management practices
- Liaise with staff and managers regarding risk registers and compliance assessments where there may be a difference of opinion
- Prepare reports and correspondence ensuring all information is consistently reported, accurately presented, and produced on time
- Work with and support the Corporate Governance team on a variety of areas with the goal of improving compliance around legislative requirements and delivery of the statutory duties
- Operationally support the maintenance of the organisations registers
- To provide administration support to the risk and governance team including minute taking and facilitation of committees
- Provide training, advice and support on own area of responsibility
- Support training and induction of new and existing staff
- Participate in the recruitment process of support staff
- Undertake auditing of projects, services, initiatives across the organisation to establish the effectiveness of implementation
- Deliver against agreed objectives, achieving quality outcomes
- Organise meetings or events and assist in the diary management requirements of individuals in connection with portfolio of work
- Contribute to the review and development of policies within areas of knowledge
- Participate collaboratively and effectively as a team member to ensure and maintain high standards of delivery across the team
- Support the implementation of internal audit recommendations to ensure desired outcomes
Person Specification
Qualifications and Training
Essential
- Degree level / Level 5 qualification or equivalent recent work experience.
- Knowledge of risk administrative procedures, project management or information analysis.
- Basic knowledge of project principles.
- European Computer Driving License (ECDL) or equivalent level of qualification or experience.
Knowledge and Experience
Essential
- Experience of supporting Risk Management committees.
- Advanced keyboard skills and experience of administering and complex minute taking.
- Experience of working in an administrative support role to a senior manager / Director.
- Experiencing of working in the public sector risk management /governance.
Person Specification
Qualifications and Training
Essential
- Degree level / Level 5 qualification or equivalent recent work experience.
- Knowledge of risk administrative procedures, project management or information analysis.
- Basic knowledge of project principles.
- European Computer Driving License (ECDL) or equivalent level of qualification or experience.
Knowledge and Experience
Essential
- Experience of supporting Risk Management committees.
- Advanced keyboard skills and experience of administering and complex minute taking.
- Experience of working in an administrative support role to a senior manager / Director.
- Experiencing of working in the public sector risk management /governance.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
South Central Ambulance Service NHS Foundation Trust
Address
Bicester/ Hybrid working
7-8 Talisman Road
Bicester/ Hybrid working
OX26 6HR
Employer's website
https://scasjobs.co.uk/ (Opens in a new tab)
