Royal Berkshire NHS Foundation Trust

Accounts Payable Assistant

This job is now closed

Job summary

We are seeking an organised and motivated individual to join the Accounts Payable team on a fixed-term basis to provide maternity leave cover.

The main responsibility of the post is to ensure, under the supervision of the Accounts Payable Team Leader and Deputy Team Leader, the accurate and timely payment of the Trust's creditors in accordance with the Standing Financial Instructions and Procedure Notes.

This is an excellent opportunity to gain experience within a large NHS Finance Team and contribute to the delivery of our efficient and effective Accounts Payable team.

Main duties of the job

Ensure that the integrity of data within the reference files of the Purchase Ledger systems is maintained.

About us

Diversity makes us interesting... Inclusion is what will make us outstanding.

Inequality exists and the journey to eliminate it is not easy. Every step we take will be a purposeful step forward to deliver a truly inclusive culture where all our people are enabled to deliver outstanding care, where background is no barrier, and where everyone can be their authentic self and we truly represent our patient community.

We are committed to equal opportunities and welcome applications from all sections of the community, regardless of any protected characteristics. Reasonable adjustments will be made for disabled applicants where possible. All applicants who have a disability and meet the minimum criteria for the post can opt for a guaranteed interview.

If you need additional help with your application please get in touch by calling the recruitment team on 0118 322 6997 or 0118 322 5342.

Our primary method of communication will be via email. However, if you would prefer to be contacted through a different method, please inform the recruitment team.

Date posted

07 July 2026

Pay scheme

Agenda for change

Band

Band 4

Salary

£28,392 to £31,157 a year per annum

Contract

Fixed term

Duration

1 years

Working pattern

Full-time

Reference number

193-8124063CORB4-ACC

Job locations

Princes House, 73A London Road, Reading, RG1 5UZ

Royal Berkshire NHS Foundation Trust, Princes House, 73A London Road

Reading

RG1 5UZ

United Kingdom

Job description

Job responsibilities

1. Responsible for registering and matching invoices for payment on the Purchase Ledger systems in a timely manner. With little direct supervision, planning and organising own workload to ensure that the Trust meets its financial timetables and its obligations to its suppliers while ensuring that only appropriately authorised invoices are passed for payment.

2. Ensure that recoverable VAT that is due to the Trust is identified and appropriately coded to enable recovery.

3. Assist the Accounts Payable Deputy/Team Leader with the processing of the payment run, ensuring that payments are made within suppliers terms and in line with the Better Payment Practice Code (BPPC) and Public Sector Payment Policy requirements

4. Preparation and manipulation of paperwork for payments outside of usual bacs runs ie foreign vendors.

5. Ensure that requests for new suppliers and amendments to existing supplier details via Finance Process Manager tool (FPM) are checked and bank details verified within the timeframe detailed in the agreed process documents.

6. Responsible for resolving all invoices in query for assigned suppliers and key accounts. Analysing and investigating why invoices remain on the invoice register, diagnosing the issue and then taking the required action to get the issue resolved.

7. Reconcile Supplier statements, for all assigned suppliers, on a month basis using spreadsheets and vlookups to manipulate and cross check against data from all of the finance systems. Resolving any over or under payments and communicating with suppliers regarding invoices in query, missing invoices and invoices pending payment and making enquires with suppliers relating to invoices in the finance system that are no longer on the statement.

8. Use the Purchase Invoice Manager (PIM) to assign invoices to others with detailed information on actions required and monitoring for responses and chasing/escalation where required.

9. On a rota basis, monitor the intervention queue of the Optical Character Recognition (OCR) software which captures invoices from suppliers and imports them to the finance system to ensure failures are dealt with accurately and within documented timescales.

10. On a rota basis, deal with all emails that are sent to the Accounts Payable shared mailbox within the documented timescales.

11. Review all invoices assigned to you within PIM and action within documented timescales.

12. Liaise with suppliers and trust managers to investigate and resolve written and telephone queries, often of a complex and sensitive nature relating to non-payment or late payment of invoices.

13. Fast and accurate input of information into financial systems and spreadsheets requiring keyboard work for most of the day.

14. Demonstrate own work activities to new or less experienced staff and explains accounts payable requirements to non-finance staff to enable tasks to be completed and invoices cleared for payment.

15. Assist with any improvements and developments projects within the department including actively participating in the weekly Accounts Payable Improvement Huddles.

16. Acquire a working knowledge of all systems and procedures within the department to enable cross cover of other roles.

17. Ensure integrity of data by maintenance of reference files within the Purchase Ledger systems following departmental procedures.

18. Report internally and externally to the department to meet customer and Trust requirements.

19. Other duties as requested by the Accounts Payable Deputy/Team Leader.