Job summary
To support the administration and operation of core Finance and Procurement computer-based systems (Financial Systems) *
To support the Trust wide rollout of the Atticus Inventory Management system (Atticus)
To investigate enquiries from users throughout the Trust, providing technical problem-solving support as required.
To control and manage data in Atticus.
To monitor and run interfaces between Atticus and other systems.
To investigate and resolve invoice queries, liaising with Finance and Procurement teams.
To support the Logistics & Supply Chain Manager with their day-to-day activities.
Main duties of the job
Provide end-user support for all users of the system, throughout the Trust, dealing with queries, investigating problems, and advising users on how to use the system by analysing the 'symptoms' presented and tracking the user through to resolution, utilising advanced keyboard skills to ensure issues are resolved very quickly. (Note- this aspect causes frequent interruptions to ongoing work and requires complete concentration to resolve user problems, within a busy office environment.) Use the opportunity of 'helpdesk' calls to promote best practices. Responsible for the proper and safe use of IT equipment and software by users.
Provide support to the implementation team as required including data migration tasks, stock audits and initial stock takes.
About us
Diversity makes us interesting... Inclusion is what will make us outstanding.
Inequality exists and the journey to eliminate it is not easy. Every step we take will be a purposeful step forward to deliver a truly inclusive culture where all our people are enabled to deliver outstanding care, where background is no barrier, and where everyone can be their authentic self and we truly represent our patient community.
We are committed to equal opportunities and welcome applications from all sections of the community, regardless of any protected characteristics. Reasonable adjustments will be made for disabled applicants where possible. All applicants who have a disability and meet the minimum criteria for the post can opt for a guaranteed interview.
If you need additional help with your application please get in touch by calling the recruitment team on 0118 322 6997 or 0118 322 5342.
Our primary method of communication will be via email. However, if you would prefer to be contacted through a different method, please inform the recruitment team.
Job description
Job responsibilities
Setup and maintain, following documented procedures, master data in Atticus including e-Class, unit of measure and tax code lists and mappings, suppliers and items and apply changes where necessary and setup and maintain transfer points (obtaining them from NHS Supply Chain first). Accuracy of data entry is crucial for data integrity as information will be transferred to multiple systems and will be used for patient level costing.
Perform additional data maintenance tasks (following documented procedures) including creating and maintaining stock keeping units, controlling re-order points and quantities, updating stock levels, creation of manual purchase orders and monitoring cycle counting activities.
Monitor transmission of purchase orders to suppliers via email, reporting any issues immediately.
Proactively work with the Trusts Distribution, Accounts Payable, Procurement, End Users and Suppliers to ensure operational issues are resolved and invoices in dispute are dealt with and cleared ready for payment.
Control user access to Atticus, set up new users on receipt of correctly completed documentation and amend access as required.
Provide end-user support for all users of the system, throughout the Trust, dealing with queries, investigating problems, and advising users on how to use the system by analysing the symptoms presented and tracking the user through to resolution, utilising advanced keyboard skills to ensure issues are resolved very quickly. (Note- this aspect causes frequent interruptions to ongoing work and requires complete concentration to resolve user problems, within a busy office environment.) Use the opportunity of helpdesk calls to promote best practices. Responsible for the proper and safe use of IT equipment and software by users.
Provide support to the implementation team as required including data migration tasks, stock audits and initial stock takes.
Responsible for monitoring the scheduled interface runs between the Financial Systems and Atticus and investigating and resolving or reporting any issues/failures encountered to ensure data and purchase orders are transferred between systems and to suppliers in a timely and seamless way. Also responsible for running ad-hoc interfaces to meet business needs.
Monitor and chase outstanding purchase orders with suppliers and escalate to Procurement where necessary to resolve with suppliers.
Give guidance to users on their operation of/selection from a standard suite of report templates. Run specific reports and extract data from Atticus as required.
Test new releases of software, hot fixes and upgrades by performing end-to-end testing on relevant areas of the system, documenting outcomes and reporting any issues encountered.
Review the system and processes and suggest enhancements or changes as appropriate based on lean methodology.
Provide training on various elements of Atticus as required.
Liaise with the system provider to resolve technical system faults, accounting errors and to maintain the log of support calls.
Job description
Job responsibilities
Setup and maintain, following documented procedures, master data in Atticus including e-Class, unit of measure and tax code lists and mappings, suppliers and items and apply changes where necessary and setup and maintain transfer points (obtaining them from NHS Supply Chain first). Accuracy of data entry is crucial for data integrity as information will be transferred to multiple systems and will be used for patient level costing.
Perform additional data maintenance tasks (following documented procedures) including creating and maintaining stock keeping units, controlling re-order points and quantities, updating stock levels, creation of manual purchase orders and monitoring cycle counting activities.
Monitor transmission of purchase orders to suppliers via email, reporting any issues immediately.
Proactively work with the Trusts Distribution, Accounts Payable, Procurement, End Users and Suppliers to ensure operational issues are resolved and invoices in dispute are dealt with and cleared ready for payment.
Control user access to Atticus, set up new users on receipt of correctly completed documentation and amend access as required.
Provide end-user support for all users of the system, throughout the Trust, dealing with queries, investigating problems, and advising users on how to use the system by analysing the symptoms presented and tracking the user through to resolution, utilising advanced keyboard skills to ensure issues are resolved very quickly. (Note- this aspect causes frequent interruptions to ongoing work and requires complete concentration to resolve user problems, within a busy office environment.) Use the opportunity of helpdesk calls to promote best practices. Responsible for the proper and safe use of IT equipment and software by users.
Provide support to the implementation team as required including data migration tasks, stock audits and initial stock takes.
Responsible for monitoring the scheduled interface runs between the Financial Systems and Atticus and investigating and resolving or reporting any issues/failures encountered to ensure data and purchase orders are transferred between systems and to suppliers in a timely and seamless way. Also responsible for running ad-hoc interfaces to meet business needs.
Monitor and chase outstanding purchase orders with suppliers and escalate to Procurement where necessary to resolve with suppliers.
Give guidance to users on their operation of/selection from a standard suite of report templates. Run specific reports and extract data from Atticus as required.
Test new releases of software, hot fixes and upgrades by performing end-to-end testing on relevant areas of the system, documenting outcomes and reporting any issues encountered.
Review the system and processes and suggest enhancements or changes as appropriate based on lean methodology.
Provide training on various elements of Atticus as required.
Liaise with the system provider to resolve technical system faults, accounting errors and to maintain the log of support calls.
Person Specification
Experience
Essential
- worked with Inventory management systems
- IT skills
Desirable
- Experience of systems implementation and/or support
Communication
Essential
- Convey ideas and information through the use of written language.
- Convey ideas and information verbally
Person Specification
Experience
Essential
- worked with Inventory management systems
- IT skills
Desirable
- Experience of systems implementation and/or support
Communication
Essential
- Convey ideas and information through the use of written language.
- Convey ideas and information verbally
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
UK Registration
Applicants must have current UK professional registration. For further information please see
NHS Careers website (opens in a new window).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
UK Registration
Applicants must have current UK professional registration. For further information please see
NHS Careers website (opens in a new window).
