Trainee Payroll Officer

Royal Berkshire NHS Foundation Trust

The closing date is 12 May 2025

Job summary

We are looking for an enthusiastic Trainee Payroll Officer to join our Team.

A trainee payroll officer will undertake all duties of a payroll officer under close supervision whilstundergoing training. The length of training is expected to be approximately two years depending onprogress. Upon satisfactory completion of training, an individual would automatically take on therole of trained payroll officer, which is a Band 4.

Main duties of the job

To ensure the prompt and accurate payment of salaries and wages to a group of employees paidby the Department.
To liaise with HR / Finance / Managers in order to ensure that appointment, variation and termination forms are correctly completed and authorised before entering data onto ESR in a timely manner.
To follow agreed procedures and time scales for monthly payroll processing.
To analyse relevant data in respect of maternity, paternity and adoption leave requests, assessing entitlement for Trust, AFC, Whitley Council and Statutory Payment. Calculate amounts dues and enter in ESR in the relevant format so ensuring that payment, pension deductions andrecoverable SMP, SPP and SAP is correct.
To ensure the correct payments of Trust, AFC, Whitley Council, Statutory Sick Pay and Injury Benefit are processed.
To calculate over-payments, write to the individuals to arrange repayment & process them in ESR.

About us

Diversity makes us interesting... Inclusion is what will make us outstanding.

Inequality exists and the journey to eliminate it is not easy. Every step we take will be a purposeful step forward to deliver a truly inclusive culture where all our people are enabled to deliver outstanding care, where background is no barrier, and where everyone can be their authentic self and we truly represent our patient community.

We are committed to equal opportunities and welcome applications from all sections of the community, regardless of any protected characteristics. Reasonable adjustments will be made for disabled applicants where possible. All applicants who have a disability and meet the minimum criteria for the post can opt for a guaranteed interview.

If you need additional help with your application please get in touch by calling the recruitment team on 0118 322 6997 or 0118 322 5342.

Our primary method of communication will be via email. However, if you would prefer to be contacted through a different method, please inform the recruitment team.

Date posted

29 April 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,625 to £25,674 a year per annum

Contract

Permanent

Working pattern

Full-time

Reference number

193-7164583COR

Job locations

Royal Berkshire Hospital

Princes House, 73a London Road

Reading

RG1 5UZ

Job description

Job responsibilities

To calculate manual emergency payments where necessary, ensuring correct statutory and pensions deductions are made.
To ensure that at all times, Trust, AFC, Whitley Council, Statutory and Pension Regulations are adhered to.
To collate and record accurate pension information in a timely manner.
To deal efficiently with written and verbal queries from employees, managers and outside bodies.
To ensure all documentation is filed in an accurate and timely manner.
To answer simple pension queries.
To provide cover during absence of other pay clerks at the discretion of the Senior Payroll Officers.

Job description

Job responsibilities

To calculate manual emergency payments where necessary, ensuring correct statutory and pensions deductions are made.
To ensure that at all times, Trust, AFC, Whitley Council, Statutory and Pension Regulations are adhered to.
To collate and record accurate pension information in a timely manner.
To deal efficiently with written and verbal queries from employees, managers and outside bodies.
To ensure all documentation is filed in an accurate and timely manner.
To answer simple pension queries.
To provide cover during absence of other pay clerks at the discretion of the Senior Payroll Officers.

Person Specification

Communication

Essential

Communication experince

Admin Experience

Essential

Office Experience

Desirable

Payroll / Finance Experience

Person Specification

Communication

Essential

Communication experince

Admin Experience

Essential

Office Experience

Desirable

Payroll / Finance Experience

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.