Pharmacy Administrative Assistant - F/T 6 months

Royal Berkshire NHS Foundation Trust

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Job summary

Pharmacy Administrative Assistant - F/T 6 months

We are looking for an enthusiastic, self-motivated Pharmacy Administrator who is efficient and organised to come and join our team in Pharmacy.

The successful candidate will be responsible for providing general office and clerical duties to support the Pharmacy Department and Senior Pharmacy Leadership team, with a particular emphasis on preparing and collating of papers for meetings, assist with the management of diaries and co-ordinating the trust Optimize system.

Main duties of the job

The post holder will provide administrative support to the Pharmacy Department and Senior Pharmacy Leadership Team (SPLT) to support the efficient and effective delivery of Pharmacy Services.

Provide secretarial support for relevant Pharmacy meetings. Prepares agendas and papersensuring information is accurate and complete and distributes to attendees / managers in atimely and efficient manner.

Provide secretarial/administrative support to the Chief Pharmacist and their direct line reports. To co-ordinate and maintain the diary for the Chief Pharmacist, and his/her directline reports including diary checks.

Manages the day to day administration of the non-medicines procurement process within Pharmacy. Ensures purchase order numbers are raised and orders receipted against in atimely manner.

Facilitation and organisation in the recruitment process for the department. Ensuring thecompletion of appointment, variation and termination forms, so that Trust HR policies areadhered to.

About us

The Royal Berkshire NHS Foundation Trust is the main provider of hospital services for over 600,000 people across Reading, Newbury, Wokingham and West Berkshire and we provide specialist hospital services beyond the county's borders. Rated 'Good' by the CQC and employing more than 7,000 staff from 89 different nationalities we are rated as one of the best acute trusts to work for in England.

As a champion of integration between primary, community, social, mental health, secondary and tertiary health care services, we are committed to working with our partners in the NHS, local government and beyond. We are actively involved in research and development which supports our high-quality work and benefits both patients and staff. We offer great careers for doctors, nurses, midwives and other professions like health care assistants, housekeepers and administrative staff.

Our values: Compassionate, Aspirational, Resourceful, Excellent, reflect the type of Trust we aspire to be and we hope you can join our dedicated and talented staff to make this happen.

Date posted

29 October 2024

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,071 to £25,674 a year per annum

Contract

Fixed term

Duration

6 months

Working pattern

Full-time

Reference number

193-6729514NCG

Job locations

Royal Berkshire Hospital

Craven Road

Reading

RG1 5AN

Job description

Job responsibilities

For further details on the job role, please refer to the job description and personal specification attached.

Job description

Job responsibilities

For further details on the job role, please refer to the job description and personal specification attached.

Person Specification

Qualifications

Essential

GSCE Maths / English or equivalent grade A-C / 4-9.

Desirable

Computer Literacy qualification (ECDL) or equivalent

Experience

Essential

Previous administrative experience.

Desirable

Experience working within NHS or other healthcare context.

Skills

Essential

Experience working within NHS or other healthcare context.
Ability to work with a high degree of accuracy and attention to detail.
Excellent organisational skills, ability to prioritise workload and meet deadlines.
Shows motivation in developing new skills and knowledge. Embraces change and innovation positively and with enthusiasm.
Demonstrates ability to work effectively within a team.
Able to manage and prioritise own workload

Person Specification

Qualifications

Essential

GSCE Maths / English or equivalent grade A-C / 4-9.

Desirable

Computer Literacy qualification (ECDL) or equivalent

Experience

Essential

Previous administrative experience.

Desirable

Experience working within NHS or other healthcare context.

Skills

Essential

Experience working within NHS or other healthcare context.
Ability to work with a high degree of accuracy and attention to detail.
Excellent organisational skills, ability to prioritise workload and meet deadlines.
Shows motivation in developing new skills and knowledge. Embraces change and innovation positively and with enthusiasm.
Demonstrates ability to work effectively within a team.
Able to manage and prioritise own workload

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.