CMO Business Support

Royal Berkshire NHS Foundation Trust

This job is now closed

Job summary

This role is in a small high performing team with a broad remit across the Royal Berkshire NHS Foundation Trust. The key purpose is to provide administrative support to the CMO office under the guidance and direction of the CMO Business Transformation Manager to deliver against our multiple programmes.

The role requires working across multi-disciplinary teams to provide administration, project management support and enthusiasm to drive change leading to improvement.

As well as project management support, the post holder will be responsible for ensuring that all administrative tasks are planned and delivered across the team as well as managing daily queries through a shared mailbox and calendar.

Please note this is not a PA role. The role is to support the management and delivery of our portfolio of work. If you are a PA with broad skills and proven experience in planning and project delivery and think this role is for you we would still like to hear from you.

Main duties of the job

Provide administrative support to the CMO Business Manager and the extended corporate and clinical team for daily queries, managing meeting and workshops working with a shared calendar and mailbox and any project-related matters.

Deliver project management support across the portfolio taking responsibility for project and board reporting, setting and following up actions to completion including your own actions.

As well as collating output from multi-disciplinary teams for project progress, you will also be supporting them in their delivery and being responsible for delivering your own elements.

Manage the CMO team business schedule including the preparation and circulation of any materials.

About us

Diversity is what makes us interesting... Inclusion is what will make us outstanding.

Inequality exists and the journey to eliminate it is not easy. Every step we take will be a purposeful step forward to deliver a truly inclusive culture where all our people are enabled to deliver outstanding care, where background is no barrier, and where everyone can be their authentic self and we truly represent our patient community.

We are committed to equal opportunities and welcome applications from all sections of the community, regardless of any protected characteristics. Reasonable adjustments will be made for disabled applicants where possible. All applicants who have a disability and meet the minimum criteria for the post can opt for a guaranteed interview.

If you need additional help with your application please get in touch by emailing us atRecruitmentsupport@royalberkshire.nhs.uk or by calling 0118 322 6997 or 0118 322 5342.

Our primary method of communication will be via email. However, if you would prefer to be contacted through a different method, please inform the recruitment team.

Date posted

29 October 2024

Pay scheme

Agenda for change

Band

Band 5

Salary

£29,970 to £36,483 a year per annum

Contract

Permanent

Working pattern

Full-time

Reference number

193-6722724CORB5BU

Job locations

Royal Berkshire Hospital

Reading

RG1 5AN

Job description

Job responsibilities

Provide administrative support in the day to day delivery of business within CMO office portfolio, ensuring any contact is handled professionally, correctly and efficiently.

Manage the set-up, administration and communication of meetings and workshops (virtual and in person).

Determine the priority of any issues that arise within the CMO business portfolios, obtaining and collating information to enable an informed decision to be made, escalating to the Business Transformation Manager as required.

Ensure key project and board report information is available to the CMO team, by developing and maintaining monitoring systems to ensure all information is obtained, collated and presented in a timely and professional manner.

Provide project and programme support to improvement initiatives, including the escalation of risks, issues and mitigations.

Work with multi-disciplinary teams in care group and corporate areas, to drive the delivery of projects, using project management methodology and in accordance with Trust policies and processes, including monitoring risk, issues and Quality Impact Assessments (QIAs).

Job description

Job responsibilities

Provide administrative support in the day to day delivery of business within CMO office portfolio, ensuring any contact is handled professionally, correctly and efficiently.

Manage the set-up, administration and communication of meetings and workshops (virtual and in person).

Provide project and programme support to improvement initiatives, including the escalation of risks, issues and mitigations.

Person Specification

Experience

Essential

Project delivery
Solid proactive administrative support

Desirable

Experience in healthcare

Behavioural

Essential

Ability to work independently and under pressure

Person Specification

Experience

Essential

Project delivery
Solid proactive administrative support

Desirable

Experience in healthcare

Behavioural

Essential

Ability to work independently and under pressure

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.