Job summary
We are looking for an enthusiastic person who will enjoy working in a busy environment working with a multi-professional group in Maternity Ultrasound.
You will work closely with the Sonographer team to support the smooth running of the department by providing administration support.
As a new role, you will be instrumental in helping to review administration processes and identifying more efficient and effective ways of working.
You will support enquiries from patients and their visitors and liaise with staff from other departments.
Please note this is a fixed term role for 12 months.
Main duties of the job
You will work closely with Lead Sonographer to identify, develop and implement administrative systems for the department
This may include the following:
- Providing direct administrative support to the Lead Sonographer
- Ensuring relevant paperwork is available for team meetings.
- Preparing and typing letters and reports, including reporting of Action Notes from team meetings.
- Assisting in analyzing and responding to service user feedback in order to improve services.
- Organizing meetings.
- Assisting the planning of the sonography team's work rotas.
- Collating Annual Leave and Sick Leave information for the Lead Sonographer.
- Assisting in organizing mandatory and other training for the staff.
- Organizing the servicing and maintaining the log of equipment and estates and facilities issues, liaising directly with the appropriate departments.
- Assisting in the administrative process for the recruitment of new staff.
- Procuring ward goods/supplies relevant to the service, within agreed budget.
About us
Reading sits on the river Thames and is served by great road and rail links to London, Oxford and Southampton. With excellent leisure and shopping facilities, and a thriving cultural scene, Reading is a wonderful place to live, work and play and provides excellent facilities for families, including some of the best state and private schools in the UK.
Our values:Compassionate,Aspirational,Resourceful,Excellent, reflect the type of Trust we aspire to be and you can join our dedicated and talented staff to make this happen.
Job description
Job responsibilities
Please refer to the attached Job Description and Person Specification for further details of the post.
Qualifications Essential
- Good general education to NVQ level 3 (or equivalent)
- Experience of developing, implementing and using administrative systems
- Computer literacy including the application and use of Microsoft Office
Experience Essential
- Experience of storing documentation electronically
- Experience of dealing with a range of difficult or challenging situations, both on the telephone and in person
- Previous experience of secretarial / administrative work
Job description
Job responsibilities
Please refer to the attached Job Description and Person Specification for further details of the post.
Qualifications Essential
- Good general education to NVQ level 3 (or equivalent)
- Experience of developing, implementing and using administrative systems
- Computer literacy including the application and use of Microsoft Office
Experience Essential
- Experience of storing documentation electronically
- Experience of dealing with a range of difficult or challenging situations, both on the telephone and in person
- Previous experience of secretarial / administrative work
Person Specification
Education/Qualification
Essential
- oEducated to A-level, or NVQ Level 4 in Business Administration/Customer Care or acquired equivalent experience
- oGCSE or equivalent in English and Maths, grades A-C
Desirable
- oComputer Literacy Course
Previous Experience
Essential
- Experience of using full range of IT systems
- Experience of using Microsoft Office, including Word and Excel
- Experience of working in a multi-disciplinary team
- Administration experience
Desirable
- Experience of working in the NHS
Person Specification
Education/Qualification
Essential
- oEducated to A-level, or NVQ Level 4 in Business Administration/Customer Care or acquired equivalent experience
- oGCSE or equivalent in English and Maths, grades A-C
Desirable
- oComputer Literacy Course
Previous Experience
Essential
- Experience of using full range of IT systems
- Experience of using Microsoft Office, including Word and Excel
- Experience of working in a multi-disciplinary team
- Administration experience
Desirable
- Experience of working in the NHS
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
