Job summary
Band 7 Clinical Engineering Projects Manager
You will be working within the Medical Physics & Clinical Engineering Department with a dynamic and diverse team of highly experienced professionals.
We are a very welcoming and supportive Department with a strong work ethic focused on quality and productivity with patient safety at the heart of what we do.
The focus this role is to lead, manage and deliver the objectives of Clinical Engineering led projects for the Royal Berkshire NHS Foundation Trust.
You will drive forward initiatives using influence and excellent project management skills working with a wide variety of stakeholders (clinical, non-clinical and senior management) across the Trust and externally.
You will provide full project management support, overseeing the planning, implementation and tracking of a wide variety of projects against specified deliverables and ensuring successful outcomes are achieved.
Main duties of the job
Planning and Organisation
- Plan, implement and track projects against specified deliverables to ensure all projects are delivered on time, within scope and budget.
- Coordinate activities across multiple projects.
Delivery, Analysis, Reporting & Documentation
- Undertake analysis of data to identify and assess issues affecting project delivery and performance in relation to specific projects.
- Present updates on project progress making recommendations through provision of presentations and/or written reports.
- Make decisions within the scope and budget of the project and in consultation with the appropriate stakeholders.
- Responsibilities for policy, quality and service development & implementation.
- Liaise with stakeholders to develop and implement systems, processes and procedures to support the work of the Team and ensureefficient delivery of projects.
- Lead and/or assist in creating or modifying policies and Service Level Agreements to ensure projects meet Trust and statutoryrequirements.
Responsibilities for human resources (HR)
- Prioritise and manage own work.
- Manage the work and standards achieved of any project tasks undertake.
- Provide line management for the Business Support Team.
About us
The Royal Berkshire Hospital has a rich history for providing healthcare to the people of Reading, West Berkshire and South Oxfordshire stretching back over 180 years.
Reading sits on the river Thames and is served by great road and rail links to London, Oxford and Southampton. With excellent leisure and shopping facilities, and a thriving cultural scene, Reading is a wonderful place to live, work and play and provides excellent facilities for families, including some of the best state and private schools in the UK.
Our values: Compassionate, Aspirational, Resourceful, Excellent, reflect the type of Trust we aspire to be and you can join our dedicated and talented staff to make this happen.
Job description
Job responsibilities
Planning and Organisation
- Accountable for end-to-end delivery of assigned projects to agreed project governance structure, schedule, scope and budget.
- Define scope and deliverables that support organisational objectives in collaboration with the project team and stakeholders.
- Develop, implement and maintain project plans and activities including schedule development, targets, milestone and timelines, resource allocation, issue prioritisation, risk management, performance measurements and report progress.
- Manage all stakeholder relationships to influence, negotiate and agree project timelines and deliverables and make decisions within the scope of the project and in consultation with the appropriate stakeholders, on the best course of action when presented with choices.
- Ensure communications clearly define objectives, timescales, targets and milestones associated with the acquisition, procurement, loan and trial of medical devices to both internal and external stakeholders communicating any changes to situation or scope.
- Identify and manage project dependencies and critical path.
- Identify and monitor risks and issues, detailing and implementing mitigating actions and escalating as appropriate.
- Facilitate regular status meetings with project team & participate in other project meetings as required to ensure key stakeholders are aligned with the direction and progress of the project(s).
- Manage project closure activities and facilitate and document lessons learned.
- Identify and implement learning from projects to continually improve the quality of service.
- Able to deal with frequent, sometimes lengthy interruptions on a daily basis.
Financial Planning
- Manage the approved capital list to ensure medical devices procured are within budget limits allocated to the clinical area.
- Ensure full costs of the procurement projects such as purchase, service and maintenance contracts are identified, reviewed and signed-off prior to submission to the Capital Investment Group (CIG).
Clinical, Technical and Scientific
- Provide expert guidance on the specification, selection and management of medical devices based on knowledge of engineering, asset management and the clinical application of technology.
- Provide scientific input to research and innovation projects based on knowledge of scientific principles and methods.
Information Management & Reporting
- Ensure all projects are registered on the equipment and Project Management databases and records are accurate, current, complete and data integrity is maintained.
- Undertake data analyses to identify gaps in information and assess issues affecting project delivery and performance in relation to specific projects.
- Produce Risk and Issues registers and Highlight Reports.
- Prepare and provide timely and accurate reporting and engage in mechanisms that hold you, as Project Manager, to account for delivery including progress and RAID items (ie. risks, assumptions, issues & dependencies) and budget.
Human Resource Responsibilities
- Provide support, guidance and coaching to the Business Support Team through leadership, task allocation, appraisal and recruitment showing commitment to their personal and professional development.
- Manage any individual staff performance related issues in accordance with Trust policy.
Responsibilities for policy, quality and service development & implementation
- Liaise with colleagues within the Clinical Engineering Team as well as stakeholders to develop and implement systems, processes and procedures to support the efficient delivery of projects.
- Work within an established Quality Management system conforming to ISO 9001, ensuring adherence to procedures and participating in or undertaking audits of key procedures.
Job description
Job responsibilities
Planning and Organisation
- Accountable for end-to-end delivery of assigned projects to agreed project governance structure, schedule, scope and budget.
- Define scope and deliverables that support organisational objectives in collaboration with the project team and stakeholders.
- Develop, implement and maintain project plans and activities including schedule development, targets, milestone and timelines, resource allocation, issue prioritisation, risk management, performance measurements and report progress.
- Manage all stakeholder relationships to influence, negotiate and agree project timelines and deliverables and make decisions within the scope of the project and in consultation with the appropriate stakeholders, on the best course of action when presented with choices.
- Ensure communications clearly define objectives, timescales, targets and milestones associated with the acquisition, procurement, loan and trial of medical devices to both internal and external stakeholders communicating any changes to situation or scope.
- Identify and manage project dependencies and critical path.
- Identify and monitor risks and issues, detailing and implementing mitigating actions and escalating as appropriate.
- Facilitate regular status meetings with project team & participate in other project meetings as required to ensure key stakeholders are aligned with the direction and progress of the project(s).
- Manage project closure activities and facilitate and document lessons learned.
- Identify and implement learning from projects to continually improve the quality of service.
- Able to deal with frequent, sometimes lengthy interruptions on a daily basis.
Financial Planning
- Manage the approved capital list to ensure medical devices procured are within budget limits allocated to the clinical area.
- Ensure full costs of the procurement projects such as purchase, service and maintenance contracts are identified, reviewed and signed-off prior to submission to the Capital Investment Group (CIG).
Clinical, Technical and Scientific
- Provide expert guidance on the specification, selection and management of medical devices based on knowledge of engineering, asset management and the clinical application of technology.
- Provide scientific input to research and innovation projects based on knowledge of scientific principles and methods.
Information Management & Reporting
- Ensure all projects are registered on the equipment and Project Management databases and records are accurate, current, complete and data integrity is maintained.
- Undertake data analyses to identify gaps in information and assess issues affecting project delivery and performance in relation to specific projects.
- Produce Risk and Issues registers and Highlight Reports.
- Prepare and provide timely and accurate reporting and engage in mechanisms that hold you, as Project Manager, to account for delivery including progress and RAID items (ie. risks, assumptions, issues & dependencies) and budget.
Human Resource Responsibilities
- Provide support, guidance and coaching to the Business Support Team through leadership, task allocation, appraisal and recruitment showing commitment to their personal and professional development.
- Manage any individual staff performance related issues in accordance with Trust policy.
Responsibilities for policy, quality and service development & implementation
- Liaise with colleagues within the Clinical Engineering Team as well as stakeholders to develop and implement systems, processes and procedures to support the efficient delivery of projects.
- Work within an established Quality Management system conforming to ISO 9001, ensuring adherence to procedures and participating in or undertaking audits of key procedures.
Person Specification
Knowledge & Qualification
Essential
- Degree level education in a relevant discipline or equivalent level of experience working at a senior level
- Good background knowledge and understanding of medical devices and Clinical Engineering
- Professional level of understanding of the application of medical devices in clinical use gained through formal education and relevant experience
Desirable
- Project management qualification
- Professional Registration as Clinical Technologist / Clinical Scientist / Project Manager
Skills & Experience
Essential
- Comprehensive knowledge of project methodologies and able to demonstrate a pragmatic application of these including planning, scope development and implementation & risk management
- Proven track record of successfully managing medium & large projects with high complexity, visibility & impact to successful completion of project deliverable and solutions, often to tight deadlines
- Strong commercial awareness and knowledge of financial systems for budget and business planning & monitoring and, ability to make sound economic decisions that maximise project value
- Ability to build strong stakeholder relationships & manage expectations with a focus on customer satisfaction & quality
Communication and Interpersonal Skills
Essential
- Excellent verbal, negotiation and written communication skills
- Resilient, with the ability to thrive in a challenging environment and develop new skills & work well under pressure
- Demonstrates conflict resolution through negotiation
Person Specification
Knowledge & Qualification
Essential
- Degree level education in a relevant discipline or equivalent level of experience working at a senior level
- Good background knowledge and understanding of medical devices and Clinical Engineering
- Professional level of understanding of the application of medical devices in clinical use gained through formal education and relevant experience
Desirable
- Project management qualification
- Professional Registration as Clinical Technologist / Clinical Scientist / Project Manager
Skills & Experience
Essential
- Comprehensive knowledge of project methodologies and able to demonstrate a pragmatic application of these including planning, scope development and implementation & risk management
- Proven track record of successfully managing medium & large projects with high complexity, visibility & impact to successful completion of project deliverable and solutions, often to tight deadlines
- Strong commercial awareness and knowledge of financial systems for budget and business planning & monitoring and, ability to make sound economic decisions that maximise project value
- Ability to build strong stakeholder relationships & manage expectations with a focus on customer satisfaction & quality
Communication and Interpersonal Skills
Essential
- Excellent verbal, negotiation and written communication skills
- Resilient, with the ability to thrive in a challenging environment and develop new skills & work well under pressure
- Demonstrates conflict resolution through negotiation
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
UK Registration
Applicants must have current UK professional registration. For further information please see
NHS Careers website (opens in a new window).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
UK Registration
Applicants must have current UK professional registration. For further information please see
NHS Careers website (opens in a new window).
