Senior Inventory Management Systems Administrator Atticus

Royal Berkshire NHS Foundation Trust

This job is now closed

Job summary

To manage the Atticus inventory management help desk and to support the Trust wide roll out of the Atticus Inventory Management system (Atticus).

To investigate enquiries from users throughout the Trust, providing technical problem-solving support as required.

Managing, updating data in Atticus and monitoring and running interfaces between Atticus and other systems.

Workload will vary day to day but with some time-critical routine activities that must be actioned and completed following audited procedures

To support the Logistics & Supply Chain Manager with their day-to-day activities

Main duties of the job

Develop a good working knowledge of the Atticus and develop and maintain a specialist-level knowledge of the operating protocols underpinning Atticus and Inventory Management in general.
Perform additional data maintenance tasks (following documented procedures) including creating and maintaining stock keeping units, controlling re-order points and quantities, updating stock levels, creation of manual purchase orders and monitoring cycle counting activities.
Monitor transmission of purchase orders to suppliers via email, reporting any issues immediately.
Provide end-user support for all users of the system, throughout the Trust, dealing with queries, investigating problems, and advising users on how to use the system by analysing the 'symptoms' presented and tracking the user through to resolution, utilising advanced keyboard skills to ensure issues are resolved very quickly. (Note- this aspect causes frequent interruptions to ongoing work and requires complete concentration to resolve user problems, within a busy office environment.) Use the opportunity of 'helpdesk' calls to promote best practices. Responsible for the proper and safe use of IT equipment and software by users
Monitor and chase outstanding purchase orders with suppliers and escalate to Procurement where necessary to resolve with suppliers
Ensure that Atticus is supported and developed throughout the Trust through continued monitoring of the Trust's Atticus Helpdesk (user-help facility)

About us

You will be apart of the Atticus team within the Procurement department who mange the every day to day tasks and roll out relating to the inventory management system.

Key Success Factors

"Right First Time" - accuracy in every aspect of the work
Polite, professional attitude, demonstrated (a) in all interpersonal contacts, especially in answering telephones and assisting callers, and (b) in self-organisation of workload
Commitment to self-improvement & enhancement of understanding of core responsibilities through attendance on relevant courses; self study of regulations and through guidance from colleagues.

Date posted

09 January 2024

Pay scheme

Agenda for change

Band

Band 4

Salary

£25,147 to £27,596 a year per annum

Contract

Permanent

Working pattern

Full-time

Reference number

193-5921611CORB4SYS

Job locations

Royal Berkshire NHS foundation trust

Craven road

Reading

RG1 5AN

Job description

Job responsibilities

To support the administration and operation of core Finance and Procurement computer-based systems (Financial Systems) *

To support the Trust wide rollout of the Atticus Inventory Management system

To investigate enquiries from users throughout the Trust, providing technical problem-solving support as required.

To control and manage all data into the Financial Systems.

To monitor and run interfaces between the Financial Systems and other Trust systems.

To investigate and resolve invoice queries, liaising with Finance and Procurement teams.

To support the Logistics and Supply Chain Manager and Head of Procurement with their day-to-day activities.

Job description

Job responsibilities

To support the administration and operation of core Finance and Procurement computer-based systems (Financial Systems) *

To support the Trust wide rollout of the Atticus Inventory Management system

To investigate enquiries from users throughout the Trust, providing technical problem-solving support as required.

To control and manage all data into the Financial Systems.

To monitor and run interfaces between the Financial Systems and other Trust systems.

To investigate and resolve invoice queries, liaising with Finance and Procurement teams.

To support the Logistics and Supply Chain Manager and Head of Procurement with their day-to-day activities.

Person Specification

Experience

Essential

Experience working with Procurement and Finance Systems
Experience of systems implementation and/or support

Desirable

Computer literate and proficient in use of MS Office systems including Excel & Word

communication

Essential

Be able to confidently deal with NHS Supply Chain and other suppliers on the telephone

Desirable

Excellent written and verbal communication skills

Person Specification

Experience

Essential

Experience working with Procurement and Finance Systems
Experience of systems implementation and/or support

Desirable

Computer literate and proficient in use of MS Office systems including Excel & Word

communication

Essential

Be able to confidently deal with NHS Supply Chain and other suppliers on the telephone

Desirable

Excellent written and verbal communication skills

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).