Contract Administrative Assistant

Royal Berkshire NHS Foundation Trust

This job is now closed

Job summary

PLEASE NOTE: PREVIOUS APPLICANTS NEED NOT REAPPLY

Band 3 Contract Administrative Assistant (Medical Physics & Clinical Engineering Department)

The Clinical Engineering Department at the Royal Berkshire NHS Foundation Trust is looking for a highly organised, motivated and enthusiastic Administrative Assistant who wants to join a team that is caring and supportive towards each other and, that strives to provide a first-class service for patients every hour of every day.

You will be working within the Medical Physics & Clinical Engineering Department with a dynamic and diverse team of highly experienced professionals.

We are a very welcoming and supportive Department with a strong work ethic focused on quality and productivity with patient safety at the heart of all we do.

You will be supporting the Contracts Manager with a range of administrative responsibilities as well as the wider Clinical Engineering Team.

If you are someone who can: work unsupervised, is an effective communicator, pro-active, highly organised, and pays attention to detail with a willingness to learn and share your learning and, are looking for a role which is busy, varied and makes a difference, we would love to hear from you.

Main duties of the job

Undertake general office duties including answering queries to the Department, taking messages ensuring they are passed onto the appropriate member(s) of the Team and urgent matters are flagged appropriately.
Maintain the Departmental database (e-Quip) by inputting, cleansing, retrieving and auditing data to ensure all data relating to service/maintenance contracts is accurate and complete.
Arrange meetings for the Senior Management Team.
Take Minutes of Meetings.
Assist with the production of documents and reports.
Support the other Administrative roles and cover holiday and other absence periods and when the workload requires.
Ensure all work adhere to the Department's Quality Management System (QMS).
Be responsible for maintaining personal development to meet the role, the Department's needs and those of the organisation.

About us

Reading sits on the river Thames and is served by great road and rail links to London, Oxford and Southampton. With excellent leisure and shopping facilities, and a thriving cultural scene, Reading is a wonderful place to live, work and play and provides excellent facilities for families, including some of the best state and private schools in the UK.

The Royal Berkshire Hospital has a rich history for providing healthcare to the people of Reading, West Berkshire and South Oxfordshire stretching back over 180 years.

The CQC recently rated the care provided by the Royal Berkshire NHS Foundation Trust as Good.

Our values:Compassionate,Aspirational,Resourceful,Excellent, reflect the type of Trust we aspire to be and you can join our dedicated and talented staff to make this happen.

Date posted

09 December 2023

Pay scheme

Agenda for change

Band

Band 3

Salary

£22,816 to £24,336 a year per annum

Contract

Permanent

Working pattern

Full-time

Reference number

193-5736128PCG-A

Job locations

Royal Berkshire Hospital

London Road

Reading

RG1 5AN

Job description

Job responsibilities

To provide administrative support to the Clinical Engineering Contracts Manager and to the wider Clinical Engineering Team at the Royal Berkshire NHS Foundation Trust.

The post holder will be able to work unsupervised and to communicate effectively with the multidisciplinary team and various internal and external stakeholders promoting good working relationships.

Please refer to the attached Job Description and Person Specification for further details.

Job description

Job responsibilities

To provide administrative support to the Clinical Engineering Contracts Manager and to the wider Clinical Engineering Team at the Royal Berkshire NHS Foundation Trust.

The post holder will be able to work unsupervised and to communicate effectively with the multidisciplinary team and various internal and external stakeholders promoting good working relationships.

Please refer to the attached Job Description and Person Specification for further details.

Person Specification

Qualifications

Essential

NVQ in Business Administration or, evidence of equivalent practical experience
Excellent level of numeracy and literacy as demonstrated by GCSE or equivalent in English and Maths

Knowledge & Experience

Essential

Previous relevant experience within an administrative role
Experience of working in a hospital environment
Well versed in a comprehensive range of office procedures
Good knowledge of Microsoft Office Suite
Experience of database systems to include data input/entry/retrieval

Desirable

Customer service experience
Experience of working in a Clinical Engineering Department

Person Specification

Qualifications

Essential

NVQ in Business Administration or, evidence of equivalent practical experience
Excellent level of numeracy and literacy as demonstrated by GCSE or equivalent in English and Maths

Knowledge & Experience

Essential

Previous relevant experience within an administrative role
Experience of working in a hospital environment
Well versed in a comprehensive range of office procedures
Good knowledge of Microsoft Office Suite
Experience of database systems to include data input/entry/retrieval

Desirable

Customer service experience
Experience of working in a Clinical Engineering Department

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.