Royal Berkshire NHS Foundation Trust

Ward Manager's Assistant INTERNAL ONLY

Information:

This job is now closed

Job summary

INTERNAL CANDIDATES ONLY

This is an opportunity for a permanent role to support our Maternity Assessment Unit Manager and Lead Midwife for Antenatal Services.

They will work closely with the midwives, to support the smooth running of the ward by providing administration and secretarial support. As a new role they will be instrumental in helping the Lead Midwife in reviewing administration processes and identifying more efficient and effective ways of working.

They will support enquiries from patients and their visitors, and liaise with staff from other wards and departments.

We are looking for an enthusiastic person who will enjoy working in a busy environment working with a multi professional group

Main duties of the job

To work closely with the Lead Midwife and other relevant staff to identify, develop and implement administrative systems on the ward. This may include the following:-

  • Providing secretarial support to the Lead Midwife.
  • Ensuring relevant paperwork is available for ward meetings, patient discharges, communication with health visitors and external health services etc;
  • Preparing and typing letters and reports, including the recording and reporting of Action Notes from ward meetings
  • Assisting the Lead Midwife in analysing and responding to service user feedback in order to improve maternity care
  • Organising meetings
  • Assisting the Lead Midwife in the planning of the Off Duty Rota
  • Collating Annual Leave and Sick Leave information for staff
  • Assisting in organising mandatory and other training for the staff
  • Organising the servicing and maintaining the log of equipment and estates and facilities issues, liaising directly with the appropriate departments
  • Assisting and actioning matrons rounding's where required
  • Assisting the Lead Midwife in the administrative process for the recruitment of new staff
  • Procuring ward goods/supplies relevant to the service, within agreed budget

About us

The Maternity unit deliver just under 5000 babies a year. The unit comprises of a delivery suite, midwife led birth centre, postnatal and antenatal wards, outpatients and Maternity Assessment Unit. We have a very successful home birth service, specialist teams to support vulnerable women and continuity of care teams. We are strongly committed to developing our services and ensuring the those that work with us are given support and development opportunities.

Details

Date posted

11 September 2023

Pay scheme

Agenda for change

Band

Band 3

Salary

£22,816 to £24,336 a year per annum

Contract

Permanent

Working pattern

Full-time

Reference number

193-601102UCGB3-WMA

Job locations

Royal Berkshire Hospital

Craven Road

Reading

RG1 5AN


Job description

Job responsibilities

The job description and specification is attached. If you would like to speak to the lead midwife, Rebecca Blakely or Sam Geddes before applying please email

Job description

Job responsibilities

The job description and specification is attached. If you would like to speak to the lead midwife, Rebecca Blakely or Sam Geddes before applying please email

Person Specification

Qualifications

Essential

  • Good general education to NVQ level 3 (or equivalent)
  • Experience of developing, implementing and using administrative systems
  • Computer literacy including the application and use of Microsoft Word, Excel and E-mail

Experience

Essential

  • Experience of organising audits
  • Experience of storing documentation electronically

Skills

Essential

  • Experience of dealing with a range of difficult or challenging situations, both on the telephone and in person
  • Previous experience of secretarial / administrative work

Desirable

  • Articulate and knowledgeable about current health issues

Team work

Essential

  • Ability to work as part of a team
  • Able to work flexibly to meet the needs of the project
Person Specification

Qualifications

Essential

  • Good general education to NVQ level 3 (or equivalent)
  • Experience of developing, implementing and using administrative systems
  • Computer literacy including the application and use of Microsoft Word, Excel and E-mail

Experience

Essential

  • Experience of organising audits
  • Experience of storing documentation electronically

Skills

Essential

  • Experience of dealing with a range of difficult or challenging situations, both on the telephone and in person
  • Previous experience of secretarial / administrative work

Desirable

  • Articulate and knowledgeable about current health issues

Team work

Essential

  • Ability to work as part of a team
  • Able to work flexibly to meet the needs of the project

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Royal Berkshire NHS Foundation Trust

Address

Royal Berkshire Hospital

Craven Road

Reading

RG1 5AN


Employer's website

https://www.royalberkshire.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Royal Berkshire NHS Foundation Trust

Address

Royal Berkshire Hospital

Craven Road

Reading

RG1 5AN


Employer's website

https://www.royalberkshire.nhs.uk/ (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Manager Midwife - Antenatal Services

Sam Geddes

Sam.Geddes@royalberkshire.nhs.uk

Details

Date posted

11 September 2023

Pay scheme

Agenda for change

Band

Band 3

Salary

£22,816 to £24,336 a year per annum

Contract

Permanent

Working pattern

Full-time

Reference number

193-601102UCGB3-WMA

Job locations

Royal Berkshire Hospital

Craven Road

Reading

RG1 5AN


Supporting documents

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