Deputy Team Leader-Accounts Payable(Internal Only)

Job description

Job responsibilities

1. Payment processing, ensuring integrity of data, being expert in the Purchase Ledger system to facilitate problem solving. Liaising with Finance colleagues to ensure that the Cash Flow of the Trust is not jeopardised. Working to strict deadlines,

1. Establishing and maintaining effective working relationships with internal customers to ensure compliance with Trust procedures, identifying areas of non-compliance to Manager - Receivables and Payables assisting in the establishment of training programmes

1. Assisting the Team Lead - Receivables and Payables in implementing changes to E Financials and e-Procurement that affect the Accounts Payable team, ensuring compliance with separation of duties and Trust Standing Financial Instructions.
2. Identify training needs within the department and training of Accounts Payable staff as new systems are implemented, or new staff recruited.

1. Administering the Construction Industry Taxation scheme, being expert in the associated procedures, enabling the Trust to accurately report its position to the Inland Revenue.

1. Authorising invoices for payment ensuring that VAT is properly accounted for and that payments are made within suppliers terms whilst complying with the Trusts statutory obligations (Better Payment Practice Code) including running the Accounts Payable payment process.

1. Ensuring the accurate completion of attendance records, monitoring the use of flexi-time, ensuring that staff adhere to regulations while maintaining an appropriate level of service to the sections customers. Undertaking first line management responsibility for sickness absence management, recruitment and staff appraisals.

1. Ensuring the throughput of work is maintained to ensure Key Performance Indicators are met.

1. Assisting the Team Lead - Receivables and Payables in the shortlisting and interviewing of candidates in the recruitment process.

1. Ensuring that the location, equipment and stationery are such that they enable the section to maintain its service to customers. Ensuring that all controlled stationery is kept secure and is properly accounted for.

1. Producing ad hoc management reports from E Financials.
2. Provide assistance to the Accounts Payables Assistant with supplier invoice / payment queries.

1. Review procedures and make recommendations for improvements ensuring that best methods of practice are employed.

1. Assist the Team Lead - Receivables and Payables in providing basic skills training in finance to non-finance staff. This involves both formal training of groups of staff and informal coaching.

1. Deputising for the Team Lead - Receivables and Payables in his/her absence.

Person Specification

Qualifications

Essential

• oNVQ5 / AAT Member or CCAB Certificate Level or equivalent practical experience in an Accounts Payable Management role.

Experience

Essential

• Substantial experience of payments processing in a large organisation.
• Understanding of the VAT rules applicable to the NHS
• Knowledge and experience of using Finance ledger systems, coding structures, payment procedures and legislation applicable to the NHS.
• Staff supervision

Desirable

• Experience of E Financials

Skills

Essential

• Proficient in use of MS Office systems including Excel, Access , Word

Interpersonal skills

Essential

• Good oral and written skills with finance and non-financial staff
• Self -motivated & able to work under own initiative
• Team player - able to contribute to the smooth running of the section whilst supporting colleagues.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Royal Berkshire NHS Foundation Trust

Address

Level 1, Princes House

73A London Road

Reading

RG1 5UZ

Employer's website

https://www.royalberkshire.nhs.uk/ (Opens in a new tab)