Job summary
To support the Senior Procurement Manager by taking responsibility for formal Procurement of Goods and Services.
To review products and/or services used across the Trust and wider partnering organisations e.g. SYICB, Shelford, giving consideration to usage; ensuring that best value is obtained for all products and/or services.
To ensure Procurement activity achieves best value for money based on whole lifecycle costs, while complying with all Trust financial procedures and Procurement Directives.
Communicate contract details to appropriate parties, including departments, suppliers, Supplies, Finance and others within the Trust as necessary. Evaluate and initiate alternative methods of supply.
Main duties of the job
Prepare quotation/tender documentation in line with Standing Financial Instructions and Legislation.
Research the marketplace, giving due consideration to financial status of suppliers; ability to supply and maintain continuity of supply.
Undertake product and equipment evaluations/trials and site visits as appropriate.
Invite and manage the return of tenders for medium and high value contracts, including holding pre-tender discussions with both the customer and supplier.
Evaluate tender returns, using appropriate financial assessment and purchasing and supply criteria.
Ensure products and supplier meet required standards according to English Facilitate Budget Holder decisions on leasing, purchasing or other options by providing costing information and financial analysis.
Identify any Exceptional Purchasing Arrangement and report to Chief Executive as necessary.
Prepare Freedom Of Information file and notify unsuccessful bidders of result of tender process.
Award business, providing de-briefings to suppliers and departments as necessary.
Prepare and update tender reports and record/report savings.
Record contract details on Purchase Order system, including Contract Suite, Catalogue Files and Template orders, update and review as necessary Update the Atamis data base and internal files.
About us
You will be working for an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives.
Job description
Job responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
Job description
Job responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
Person Specification
Education and Qualifications
Essential
- 4 GCSEs including Maths and English (grade C/4 or above) or equivalent qualifications/experience.
- Chartered Institute of Procurement & Supply Professional Diploma or willing to work towards, or a degree in a business-related subject, or equivalent experience
- Must be prepared to become CIPS qualified
Desirable
- Further education qualification in relevant discipline, Business Studies or similar
- Evidence of CPD
Experience
Essential
- Experience in a procurement role
- Accustomed to communicating with stakeholders at all levels
Desirable
- NHS experience
- Understand tenders, quotes and procurement procedures and regulations
- Contract Management
Skills and Knowledge
Essential
- Excellent communication skills (written and verbal)
- Excellent analytical skills
- Proven ability to work independently and as part of a team
Personal Qualities
Essential
- Excellent attention to detail
- Ability to use initiative
- Prepared to travel when required to visit suppliers or other Trusts.
Person Specification
Education and Qualifications
Essential
- 4 GCSEs including Maths and English (grade C/4 or above) or equivalent qualifications/experience.
- Chartered Institute of Procurement & Supply Professional Diploma or willing to work towards, or a degree in a business-related subject, or equivalent experience
- Must be prepared to become CIPS qualified
Desirable
- Further education qualification in relevant discipline, Business Studies or similar
- Evidence of CPD
Experience
Essential
- Experience in a procurement role
- Accustomed to communicating with stakeholders at all levels
Desirable
- NHS experience
- Understand tenders, quotes and procurement procedures and regulations
- Contract Management
Skills and Knowledge
Essential
- Excellent communication skills (written and verbal)
- Excellent analytical skills
- Proven ability to work independently and as part of a team
Personal Qualities
Essential
- Excellent attention to detail
- Ability to use initiative
- Prepared to travel when required to visit suppliers or other Trusts.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
