Job summary
Applications are invited from motivated individuals who are looking for the opportunity to develop their proven secretarial skills in a busy and fast paced department.
Our busy secretariat serves over 40 consultant oncologists, who work both at our central Weston Park Hospital site and at District General Hospitals across South Yorkshire.
This is an exciting time to join the team as we are working towards digitising a lot of our processes to benefit patients and teams.
The successful candidate will need to be an excellent team player and able to work using their own initiative. We are looking to appoint a motivated and enthusiastic individual who must have excellent organisational skills and the ability to meet deadlines while consistently working accurately.
The main duty of the post will be to support the Medical Secretariat in their duties, as well as typing of dictations, demonstrating a strong commitment to the Sheffield NHS Teaching Hospitals Foundation Trust's PROUD values.
Main duties of the job
To undertake the medical secretarial role in order to provide:
- A comprehensive secretarial service to the Consultant and the medical team.
- Information to a whole range of professions involved in cancer care.
- A link and point of contact for patients and their representatives.
- Quality and up to date patient case notes which are available.
- Cover within the medical secretariat generally.
About us
You will be working for an organisation which values and respects all its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives.
The medical secretariat is split in to three teams comprising of Medical Secretaries, Support Secretaries and Audio Typists. Weston Park Hospital is one of only four hospitals in the UK entirely dedicated to non-surgical cancer treatments, and works in partnership with the University of Sheffield so that our patients benefit from the latest cutting edge cancer treatments.
This vacancy is advertised on a fixed term contract basis for the maximum period of 12 months. Where there is potential, the secondment/fixed term contract may finish early, or in the first instance, the secondment/fixed term contract may be extended due to the internal/external secondment of the substantive post holder. The fixed term contract status of the post holder will be reviewed in accordance with the Trust's legal obligations regarding fixed term contracts and secondments in relation to the substantive post holder.
Please also note any secondment must first be agreed with your current line manager.
Job description
Job responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
Job description
Job responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
Person Specification
Education and Qualifications
Essential
- English GCSE at Grade C/4 or above (or equivalent qualification/experience)
- Maths GCSE at Grade C/4 or above (or equivalent qualification/experience)
- OCR level 3 in word processing/text processing or equivalent qualification/experience
Desirable
- NVQ level 3 in business administration or customer care or equivalent experience
Experience
Essential
- Relevant experience in an administrative role within an office environment
- Confidence in dealing with members of the public in a professional setting
Desirable
- Previous experience of patient systems
Skills and Knowledge
Essential
- Proven evidence of time management and organisational skills
- Excellent inter-personal and communication skills
- Methodical and accurate with attention to detail
- Ability to manage workloads using own initiative and without supervision
Personal Qualities
Essential
- Committed to personal development
- Ability to work as part of a team and independently
- Adaptable/flexible approach to work
Desirable
- Interest in developing role and opportunities to improve working practices
Person Specification
Education and Qualifications
Essential
- English GCSE at Grade C/4 or above (or equivalent qualification/experience)
- Maths GCSE at Grade C/4 or above (or equivalent qualification/experience)
- OCR level 3 in word processing/text processing or equivalent qualification/experience
Desirable
- NVQ level 3 in business administration or customer care or equivalent experience
Experience
Essential
- Relevant experience in an administrative role within an office environment
- Confidence in dealing with members of the public in a professional setting
Desirable
- Previous experience of patient systems
Skills and Knowledge
Essential
- Proven evidence of time management and organisational skills
- Excellent inter-personal and communication skills
- Methodical and accurate with attention to detail
- Ability to manage workloads using own initiative and without supervision
Personal Qualities
Essential
- Committed to personal development
- Ability to work as part of a team and independently
- Adaptable/flexible approach to work
Desirable
- Interest in developing role and opportunities to improve working practices
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
