Job summary
Are you looking for an exciting new challenge in a place to take your career to the next level? Would you like to join a friendly, progressive, innovative team and play a part in the transformation of pathology services across South Yorkshire and Bassetlaw? Do you want to work in a fully UKAS-accredited, modern laboratory environment where you can make a difference?
These roles sits within the Microbiology Admin Team who provide admin support based at the Northern General Hospital and requires an experienced and proactive senior secretary with a proven track record in managing and team working in a hospital environment. The post holder must have a proven ability of working independently and take a proactive approach in their work.
The Laboratory Medicine Directorate is divided into several specialist departments including Automated Blood Sciences, Specialist Blood Sciences, Blood Transfusion, Point of Care Testing, Microbiology, Virology and Histology. These departments have laboratories at both the Northern General Hospital and the Royal Hallamshire Hospital in Sheffield and in some instances are also networked with other external NHS Trusts.
The Directorate provides an analytical service that assists in the diagnosis of infection and disease in inpatients, outpatients, and community services in addition to offering specialist testing services to other hospitals.
Main duties of the job
Daily oversight in running of the administrative and clerical office, ensuring adequate staffing levels are in place including implementing rotas.
Undertake effective prioritization of own workload and the coordination of activities and duties related to the role.
Ensure efficient office processes to meet turnaround time targets and prioritize workload of other more junior members of the team.
Analyse information to identify trends, reorganise working practices, and report findings to the Service Coordinator.
Maintain operational procedures, standards, and recommend improvements for a high-quality service reporting anomalies to the Service Coordinator.
Assist in reviewing and implementing policies and procedures to meet local and national guidelines.
Ensure efficient throughput of daily workloads to achieve set targets.
About us
The South Yorkshire and Bassetlaw (SYB) Pathology Partnership fully integrates the pathology services delivered on behalf of the Partner Trusts within the Integrated Care System (ICS) footprint; Barnsley Hospital NHS Foundation Trust, Doncaster and Bassetlaw Teaching Hospitals NHS Foundation Trust, Sheffield Children's NHS Foundation Trust, Sheffield Teaching Hospitals NHS Foundation Trust and The Rotherham NHS Foundation Trust.
The Pathology Partnership will provide the best possible service for patients and clinicians, improving health outcomes, delivering quality and efficiency benefits and ensuring a sustainable workforce for the longer term.
Job description
Job responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
Job description
Job responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
Person Specification
Education and Qualifications
Essential
- Level 4 qualification e.g. diploma or NVQ level 4 qualification or equivalent experience
- GCSE (or equivalent) in English and Maths at grade C/4 or NVQ 3 in Business Admin/ Customer Care or equivalent experience
Desirable
- IT qualification to Level 2 or 3 and/or EDCL
Experience
Essential
- Extensive experience of secretarial/ clerical/administration duties
- Experience of working in a confidential environment
- Experience of meeting objectives and deadlines in a fast-paced environment
- Experience of producing documents to a high standard of presentation with good accuracy
Desirable
- Minute taking experience Audio typing experience
- Experience of staff management. HR policies and procedures and appraisal process.
- Experience with NHS/Healthcare software systems
- Recent & relevant experience working in a multidisciplinary environment
Skillls and Knowledge
Essential
- Working knowledge of Microsoft Office package (word, excel, access. etc)
- Effective Communication skills, written and oral
- Strong time management, adaptability to change, and efficient handling of workload priorities.
- Knowledge of office related health and safety standards
- Ability to build relationships, work under pressure, and contribute to a high-quality service
- Commitment to role.
Person Specification
Education and Qualifications
Essential
- Level 4 qualification e.g. diploma or NVQ level 4 qualification or equivalent experience
- GCSE (or equivalent) in English and Maths at grade C/4 or NVQ 3 in Business Admin/ Customer Care or equivalent experience
Desirable
- IT qualification to Level 2 or 3 and/or EDCL
Experience
Essential
- Extensive experience of secretarial/ clerical/administration duties
- Experience of working in a confidential environment
- Experience of meeting objectives and deadlines in a fast-paced environment
- Experience of producing documents to a high standard of presentation with good accuracy
Desirable
- Minute taking experience Audio typing experience
- Experience of staff management. HR policies and procedures and appraisal process.
- Experience with NHS/Healthcare software systems
- Recent & relevant experience working in a multidisciplinary environment
Skillls and Knowledge
Essential
- Working knowledge of Microsoft Office package (word, excel, access. etc)
- Effective Communication skills, written and oral
- Strong time management, adaptability to change, and efficient handling of workload priorities.
- Knowledge of office related health and safety standards
- Ability to build relationships, work under pressure, and contribute to a high-quality service
- Commitment to role.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
