Job summary
A fantastic opportunity has arisen for a Medical Secretary to work within Specialised Cancer Services. Please note this is a fixed term 12 month contract, internal secondments will be considered.
The main duty of the post will be to provide a high quality and efficient secretarial service to consultant oncologists. This will include clinic management, overseeing clinic preparation and typing of dictations, whilst demonstrating a strong commitment to the Sheffield NHS Teaching Hospitals Foundation Trust's PROUD values.
Main duties of the job
A comprehensive secretarial service to the Consultants and the medical teams.
Provide information to whole range of professions involved in cancer care.
To be a link and point of contact for both patients and their representatives.
Quality and up to date patient case notes which are available.
To provide general cover within the medical secretariat as required.
Please note: The successful candidate will be heavily involved in the delivery of monthly MDT's alongside secretarial duties.
This vacancy is advertised on a fixed term contract basis for the maximum period of twelve months. Where there is potential, the secondment/fixed term contract may finish early, or in the first instance, the secondment/fixed term contract may be extended due to the internal/external secondment of the substantive post holder. The fixed term contract status of the post holder will be reviewed in accordance with the Trust's legal obligations regarding fixed term contracts and secondments in relation to the substantive post holder.
Please also note any secondment must first be agreed with your current line manager.
About us
You will be working for an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes a firm commitment to professional development of it's staff together with the provision of an excellent health and well-being support service.
Job description
Job responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
Job description
Job responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
Person Specification
Qualifications
Essential
- Educated to GCSE level Including English and Mathematics at grades 4/C or above or equivalent qualifications or experience.
- NVQ/OCR level 3 in a relevant field (Business Manager/Customer Service) or equivalent experience
- Knowledge or qualification in medical terminology.
Desirable
- Educated to A Level standard or equivalent qualifications or experience.
Further Training
Essential
- Clear understanding of patient confidentiality
Desirable
- Awareness of medical records issues e.g. Data Protection.
Experience
Essential
- Experience in an administrative/clerical role within the NHS
- Experience of dealing with patients or members of the public over the telephone
- Audio typing experience
Desirable
- Experience of working with patient pathways and the 18 week referral to treatment target
- Experience of managing a waiting list
- Experience of STH Trust data systems
Special Skills/Aptitudes
Essential
- Good computer and keyboard skills with the ability to use Microsoft packages including Word and Excel.
- Excellent communication and organisational skills
- Assertive and able to work productively with members of staff at all levels
- Accuracy of spelling and grammar
Desirable
- Methodical approach to work
- Accurate when dealing with data
Other Factors
Essential
- Ability to work efficiently on own initiative and as part of a team.
- Ability to work calmly under pressure.
- Evidence of working to tight deadlines.
- Being proactive in day-to-day tasks.
Person Specification
Qualifications
Essential
- Educated to GCSE level Including English and Mathematics at grades 4/C or above or equivalent qualifications or experience.
- NVQ/OCR level 3 in a relevant field (Business Manager/Customer Service) or equivalent experience
- Knowledge or qualification in medical terminology.
Desirable
- Educated to A Level standard or equivalent qualifications or experience.
Further Training
Essential
- Clear understanding of patient confidentiality
Desirable
- Awareness of medical records issues e.g. Data Protection.
Experience
Essential
- Experience in an administrative/clerical role within the NHS
- Experience of dealing with patients or members of the public over the telephone
- Audio typing experience
Desirable
- Experience of working with patient pathways and the 18 week referral to treatment target
- Experience of managing a waiting list
- Experience of STH Trust data systems
Special Skills/Aptitudes
Essential
- Good computer and keyboard skills with the ability to use Microsoft packages including Word and Excel.
- Excellent communication and organisational skills
- Assertive and able to work productively with members of staff at all levels
- Accuracy of spelling and grammar
Desirable
- Methodical approach to work
- Accurate when dealing with data
Other Factors
Essential
- Ability to work efficiently on own initiative and as part of a team.
- Ability to work calmly under pressure.
- Evidence of working to tight deadlines.
- Being proactive in day-to-day tasks.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
