Job summary
Responsibility for ensuring structures and processes is in place to ensure the safe and seamless monitoring of patient's prescribed Sodium Valproate for Epilepsy under the MHRA regulatory measures released in November 2023. This includes the creation and maintenance of a comprehensive patient database; coordination of MDT meetings, coordination of annual appointments and data collection which will require data entry on several hospital data bases.
In addition, co-ordination of timely completion of high-cost drug notification forms (BlueTeq) to enable continued prescription within agreed national frameworks. In order to achieve this, the post holder must have a comprehensive understanding of national and local requirements for the treatment of Epilepsy with Sodium Valproate alongside high-cost notification medications relevant to Epilepsy, in depth knowledge of the patient's journey and the ability to effectively interact with managers and clinicians within and outside the Trust.
Work collaboratively with the Consultant Neurologists, Epilepsy Nurse Specialists and other key administrative and clinical staff to ensure any potential breaches are documented and escalated. Work collaboratively with Consultant Neurologists, Epilepsy Nurse Specialists and other key members of staff to facilitate the monthly medical epilepsy MDT.
Main duties of the job
The Sodium Valproate MDT Coordinator will provide comprehensive MDT administrative coordination and support to the Epilepsy Team within the Sheffield service. The successful applicant will help to collect and monitor data and be able to contribute to research and service development.
This role has been developed to support the tracking of patients within the Neurosciences Directorate against the Medicines and Healthcare products Regulatory Agency (MHRA) National Patient Safety Alert (Nov 2023) for patients prescribed Sodium Valproate for Epilepsy. The focus is to ensure safe and efficient care for patients on Sodium Valproate.
About us
You will be working for an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives.
Job description
Job responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
Job description
Job responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
Person Specification
Education and Qualifications
Essential
- Educated to GCSE level with English & Maths grade 4/C or above or equivalent experience/ qualifications
- Educated to A level standard or equivalent in a relevant subject
- ECDL (or equivalent)
- RSA/OCR III typing qualification or equivalent
Experience
Essential
- Previous relevant experience
- Knowledge of specialist terminology relating to Epilepsy, STH and NHS organisational policies and procedures and knowledge.
- Ability to problem solve and deal with non-routine issues that may occur within scope of the role
- Experience of or willingness to learn the coordination and sequencing of the Sodium Valproate treatment pathway, in line with national and local guidelines and protocols
- Experience of or willingness to learn tracking patients / delivering targets in line with appropriate guidelines and individual treatment protocols
- Familiarity with medical terminology
- Experience of building and maintaining a database of patients using EXCEL
- Experience of working in a MDT environment
- Knowledge of Epilepsy
Desirable
- Training/coaching experience
Skills and Knowledge
Essential
- Effective communication and interpersonal skills
- Strong organisational skills
- IT literate
- Ability to problem solve
- Ability to work autonomously, coordinate, plan and prioritise
- Experience in using Lorenzo
- Experiences in using Microsoft Word, Excel, Outlook, Access
- Knowledge of Epilepsy pathway or knowledge/ experience of other drug pathways in other areas
- Ability to or willingness to learn how to Coordinate prescription management for high-cost drugs, liaising with the Multi Disciplinary Team (MDT) and pharmacy department
Desirable
- Awareness of STH Trust policies and procedures
- Experience in using Infoflex
Personal Qualities
Essential
- Good team player
- Flexible approach to work
- Willingness and ability to travel to other hospital sites when required
- Maintain a safe working environment
Person Specification
Education and Qualifications
Essential
- Educated to GCSE level with English & Maths grade 4/C or above or equivalent experience/ qualifications
- Educated to A level standard or equivalent in a relevant subject
- ECDL (or equivalent)
- RSA/OCR III typing qualification or equivalent
Experience
Essential
- Previous relevant experience
- Knowledge of specialist terminology relating to Epilepsy, STH and NHS organisational policies and procedures and knowledge.
- Ability to problem solve and deal with non-routine issues that may occur within scope of the role
- Experience of or willingness to learn the coordination and sequencing of the Sodium Valproate treatment pathway, in line with national and local guidelines and protocols
- Experience of or willingness to learn tracking patients / delivering targets in line with appropriate guidelines and individual treatment protocols
- Familiarity with medical terminology
- Experience of building and maintaining a database of patients using EXCEL
- Experience of working in a MDT environment
- Knowledge of Epilepsy
Desirable
- Training/coaching experience
Skills and Knowledge
Essential
- Effective communication and interpersonal skills
- Strong organisational skills
- IT literate
- Ability to problem solve
- Ability to work autonomously, coordinate, plan and prioritise
- Experience in using Lorenzo
- Experiences in using Microsoft Word, Excel, Outlook, Access
- Knowledge of Epilepsy pathway or knowledge/ experience of other drug pathways in other areas
- Ability to or willingness to learn how to Coordinate prescription management for high-cost drugs, liaising with the Multi Disciplinary Team (MDT) and pharmacy department
Desirable
- Awareness of STH Trust policies and procedures
- Experience in using Infoflex
Personal Qualities
Essential
- Good team player
- Flexible approach to work
- Willingness and ability to travel to other hospital sites when required
- Maintain a safe working environment
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
