Job summary
We are looking for someone who is seeking a new challenge to work in a fast-paced environment, at the heart of Sheffield Teaching Hospitals NHS Foundation Trust, to deliver a first class personal assistant and business management service to our Chief Operating Officer.
You must have extensive experience of providing personal assistant or senior administrative support at Executive Director level, preferably in an NHS organisation, and be able to use your own initiative and judgement. The role requires you to have great communication skills, be proactive and confident, and be proficient in using the Microsoft Office suite. We are looking for someone who is resilient and able to react calmly when dealing with multiple tasks that need to be delivered within tight timeframes.
You must be someone who shares and demonstrates the Trust's PROUD values in all situations.
In return you can expect to be made welcome as a key member of our team and have a real opportunity to support the delivery of high quality services for our patients.
Main duties of the job
Day-to-day, you'll be responsible for supporting the Chief Operating Officer and their team, providing an efficient, confidential and comprehensive personal assistant service.
The closing date for applications is 3 March 2025.
This will be a two stage recruitment process.
Assessments will be held on Friday 14 March 2025Interviews will be held on Monday 17 March 2025
If you are successful at the first assessment stage, you will be invited for the interview.
About us
You will be working for an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives.
This role will be based at the Clock Tower, Northern General Hospital with a requirement to travel between hospital sites. There may be scope for some homeworking in line with the needs of the service.
Job description
Job responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
Job description
Job responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
Person Specification
Education and Qualifications
Essential
- Five GCSEs at Grade 4 or above including English Language and Mathematics (or equivalent)
- NVQ Level 4 in Business Administration or equivalent experience
Demonstrable Experience
Essential
- Extensive experience of providing personal assistant or senior administrative support at Executive / sub Board Director level
- Excellent written communication skills with experience of writing reports and business documents for a wide range of audiences including experience of document management, formatting and presentation
- Experience of working within a complex environment/organisation
Skills and Knowledge
Essential
- Ability to demonstrate comprehensive IT skills. Significant knowledge of Microsoft Office software including Outlook, Word, PowerPoint, Excel, and Forms
Person Specification
Education and Qualifications
Essential
- Five GCSEs at Grade 4 or above including English Language and Mathematics (or equivalent)
- NVQ Level 4 in Business Administration or equivalent experience
Demonstrable Experience
Essential
- Extensive experience of providing personal assistant or senior administrative support at Executive / sub Board Director level
- Excellent written communication skills with experience of writing reports and business documents for a wide range of audiences including experience of document management, formatting and presentation
- Experience of working within a complex environment/organisation
Skills and Knowledge
Essential
- Ability to demonstrate comprehensive IT skills. Significant knowledge of Microsoft Office software including Outlook, Word, PowerPoint, Excel, and Forms
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
