Admin Coordinator

Sheffield Teaching Hospitals NHS Foundation Trust

The closing date is 16 February 2025

Job summary

We are seeking a dynamic and motivated individual to lead the Centralised Business Admin Team and Flexible Workforce Band 3 Admin Teams. In this pivotal role, you will work closely with the Operational Support Manager (OSM) to deliver high-quality central management support functions, focusing on performance, administration, and coordination.

You will be part of the Combined Community & Acute Care Group, one of the largest care groups within Sheffield Teaching Hospitals NHS Foundation Trust. With three directorates spanning acute and community services across primary and secondary care, this care group is at the forefront of developing innovative, integrated ways of working.

The Directorate of Integrated Community Care focuses on delivering seamless care for patients with needs that cross primary, community, intermediate, and acute care, aligning with the organisation's commitment to integration and excellence in patient care.

If you are a strong leader with a passion for driving operational success and a keen eye for optimising administrative functions, we'd love to hear from you!

Main duties of the job

  • Provide leadership and oversight on administrative matters within these services, fostering a culture of excellence and continuous improvement.
  • Drive the optimisation and development of information systems and processes to enhance efficiency.
  • Oversee the coordination, management, and support of administration staff, ensuring effective teamwork and operational success.

About us

You will be working for an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives.

Date posted

04 February 2025

Pay scheme

Agenda for change

Band

Band 4

Salary

£26,530 to £29,114 a year pa/pro rata for part time staff

Contract

Permanent

Working pattern

Full-time

Reference number

190-8841-DIR

Job locations

Northern General and Community Bases

Herries Road

Sheffield

S5 7AU


Job description

Job responsibilities

Please view the attached Job Description and Person Specification documents for full details regarding this post.

When completing your application please ensure that you clearly demonstrate how you meet the role criteria.

Job description

Job responsibilities

Please view the attached Job Description and Person Specification documents for full details regarding this post.

When completing your application please ensure that you clearly demonstrate how you meet the role criteria.

Person Specification

Qualifications

Essential

  • GCSE level C or above in English and Maths or equivalent experience/qualifications
  • Level 4 qualification e.g., diploma or NVQ level 4 qualification OR NVQ level 3 in business admin/customer care with additional evidence of extra training or qualifications undertaken in an administrative setting. IT Qualification e.g., RSA/European Computer Driving Licence or equivalent.
  • Leadership/Management Qualification or must be able to evidence experience of leading and managing a team.

Experience

Essential

  • Extensive experience working in the NHS or other large complex organisation.
  • Experience of leading/managing staff
  • Experience of working with Data/Data bases
  • Use of Microsoft Office including Word, Excel, PowerPoint

Desirable

  • Use of Patient Information Systems and Records.

Skills and Abilities

Essential

  • Experience of working to multiple deadlines
  • Experience of proactive involvement in service improvement
  • Ability to engage, motivate and positively influence people
  • Excellent communication skills and diplomacy
  • Effective interpersonal and negotiation skills
  • Staff development skills
  • Problem solving skills

Attributes

Essential

  • Ability to use own initiative work independently and as part of a wider team.
  • Confident in delivering change management
Person Specification

Qualifications

Essential

  • GCSE level C or above in English and Maths or equivalent experience/qualifications
  • Level 4 qualification e.g., diploma or NVQ level 4 qualification OR NVQ level 3 in business admin/customer care with additional evidence of extra training or qualifications undertaken in an administrative setting. IT Qualification e.g., RSA/European Computer Driving Licence or equivalent.
  • Leadership/Management Qualification or must be able to evidence experience of leading and managing a team.

Experience

Essential

  • Extensive experience working in the NHS or other large complex organisation.
  • Experience of leading/managing staff
  • Experience of working with Data/Data bases
  • Use of Microsoft Office including Word, Excel, PowerPoint

Desirable

  • Use of Patient Information Systems and Records.

Skills and Abilities

Essential

  • Experience of working to multiple deadlines
  • Experience of proactive involvement in service improvement
  • Ability to engage, motivate and positively influence people
  • Excellent communication skills and diplomacy
  • Effective interpersonal and negotiation skills
  • Staff development skills
  • Problem solving skills

Attributes

Essential

  • Ability to use own initiative work independently and as part of a wider team.
  • Confident in delivering change management

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Sheffield Teaching Hospitals NHS Foundation Trust

Address

Northern General and Community Bases

Herries Road

Sheffield

S5 7AU


Employer's website

https://www.sth.nhs.uk (Opens in a new tab)

Employer details

Employer name

Sheffield Teaching Hospitals NHS Foundation Trust

Address

Northern General and Community Bases

Herries Road

Sheffield

S5 7AU


Employer's website

https://www.sth.nhs.uk (Opens in a new tab)

For questions about the job, contact:

Operational Business Manager

Gemma Aktekin

gemma.aktekin@nhs.net

01143078129

Date posted

04 February 2025

Pay scheme

Agenda for change

Band

Band 4

Salary

£26,530 to £29,114 a year pa/pro rata for part time staff

Contract

Permanent

Working pattern

Full-time

Reference number

190-8841-DIR

Job locations

Northern General and Community Bases

Herries Road

Sheffield

S5 7AU


Supporting documents

Privacy notice

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