Job summary
Provide a comprehensive secretarial and administrative service to the Obstetrics, Gynaecology & Neonatology teams within the OGN Care Group.
The post holder will provide a comprehensive administrative service, as well as manage diaries, incoming telephone calls, e-mail and written correspondence. Duties will also involve arranging and preparing documents for meetings and taking minutes, wherever there is a service need.
In addition, they will provide cross-cover during absence and work with the wider Secretarial & PA Teams to ensure delivery of an effective administration service to the Jessop Wing senior leadership team and clinical colleagues.
Main duties of the job
The successful candidate will be flexible and open to covering other areas within OGN wherever there is a service need, proactive, with excellent organisational skills and a good working knowledge of Microsoft Office applications.
The ability to work in a methodical manner and prioritise workload is essential as is the ability to work on your own initiative. Experience of working in an obstetrics and gynaecology environment would be advantageous but not essential.
About us
You will be working for an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes a firm commitment to professional development of it's staff together with the provision of an excellent health and well-being support service.
Job description
Job responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
Job description
Job responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
Person Specification
Qualifications
Essential
- GCSE standard of education including English and Mathematics at grades C/4 or above / or equivalent qualifications/experience.
- Typing qualification (e.g. RSA stage 3/OCR level 3 or above) / or equivalent qualification / or equivalent demonstrable experience.
- NVQ level 3 or equivalent qualifications / experience
Desirable
- A-level / NVQ (e.g. Business and Admin).
- I.T. qualifications (e.g. NVQ level 2 or above or EDCL).
Experience
Essential
- Experience working in a clerical environment.
- Demonstrable track record achieving deadlines and targets.
- Evidence of developing and maintaining effective working relationships with a variety of people and professionals.
- Experience communicating directly with patients, carers & relatives, both face-to-face and over the 'phone.
- Excellent standard of I.T. literacy and keyboard skills including letter formatting & layout, the use of Microsoft Office software packages.
Desirable
- Extensive experience working for the NHS.
- Awareness of STH Trust policies and procedures.
- An awareness of the challenges currently facing the NHS.
- Experience using patient administration systems or similar databases.
- Audio typing and transcription experience.
- Minuting-taking.
Special Skills/Aptitudes
Essential
- Excellent written and verbal communication skills.
- Good standard of spelling and grammar.
- Excellent interpersonal skills encompassing both teamwork and customer service.
- Highly developed organisational skills including the ability to multitask, prioritise own workload and manage competing demands.
- Attention to detail and a methodical approach to work.
- Analytical and decision-making skills.
- Ability to work as part of a team with minimal supervision.
- Effective keyboard skills.
- Clear understanding of patient confidentiality.
Desirable
- Knowledge of Medical Terminology.
- Knowledge of obstetrics & gynaecology related medical terminology.
Further Training
Essential
- Clear understanding of patient confidentiality.
Desirable
- Awareness of medical records issues e.g. Data Protection.
Person Specification
Qualifications
Essential
- GCSE standard of education including English and Mathematics at grades C/4 or above / or equivalent qualifications/experience.
- Typing qualification (e.g. RSA stage 3/OCR level 3 or above) / or equivalent qualification / or equivalent demonstrable experience.
- NVQ level 3 or equivalent qualifications / experience
Desirable
- A-level / NVQ (e.g. Business and Admin).
- I.T. qualifications (e.g. NVQ level 2 or above or EDCL).
Experience
Essential
- Experience working in a clerical environment.
- Demonstrable track record achieving deadlines and targets.
- Evidence of developing and maintaining effective working relationships with a variety of people and professionals.
- Experience communicating directly with patients, carers & relatives, both face-to-face and over the 'phone.
- Excellent standard of I.T. literacy and keyboard skills including letter formatting & layout, the use of Microsoft Office software packages.
Desirable
- Extensive experience working for the NHS.
- Awareness of STH Trust policies and procedures.
- An awareness of the challenges currently facing the NHS.
- Experience using patient administration systems or similar databases.
- Audio typing and transcription experience.
- Minuting-taking.
Special Skills/Aptitudes
Essential
- Excellent written and verbal communication skills.
- Good standard of spelling and grammar.
- Excellent interpersonal skills encompassing both teamwork and customer service.
- Highly developed organisational skills including the ability to multitask, prioritise own workload and manage competing demands.
- Attention to detail and a methodical approach to work.
- Analytical and decision-making skills.
- Ability to work as part of a team with minimal supervision.
- Effective keyboard skills.
- Clear understanding of patient confidentiality.
Desirable
- Knowledge of Medical Terminology.
- Knowledge of obstetrics & gynaecology related medical terminology.
Further Training
Essential
- Clear understanding of patient confidentiality.
Desirable
- Awareness of medical records issues e.g. Data Protection.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
