Accountancy Assistant (Accounts Payable)

Job summary

Sheffield Teaching Hospitals (STH) is one of the best providers of healthcare in the country with an outstanding reputation for saving lives and caring for patients and helping thousands of people every day. Our teams work with health and social care partners across the whole of South Yorkshire, East Midlands and nationally, and with a range of other key local "anchor institutions" such as the City Council and the Universities, to make a difference to local people, their health and wellbeing.

The new post holders will work closely with a friendly and supportive team as well as clinical and corporate colleagues to support a first-class Finance team to ensure we provide the best possible care to patients and deliver the best value for money for the people of Sheffield, South Yorkshire and beyond. An effective working knowledge of IT packages and MS Windows, and strong numerical and team working skills are essential. Excellent communication skills and the ability to meet tight deadlines are vital. NHS experience and knowledge is desirable but not essential.

Applications are invited from enthusiastic individuals to work as a member of the Accounts Payable team. The post holder will work as a member of a team responsible for ensuring that invoices are processed promptly and accurately in accordance with the Trust's Standing Financial Instructions, and to ensure compliance with internal procedures and statutory obligations.

Main duties of the job

In conjunction with the Financial Systems team (for system based OCR or IAS incoming routes) and the Finance Directorate's secretarial support (for incoming paper documents), ensure that all relevant documentation is received in a timely manner in the Accounts Payable team, to allow for prompt and efficient registration and processing of (non-Estates) supplier obligations.

Prior to registration on the Purchase Ledger system, match supplier's purchase order invoice and credit notes against order documentation, and then register within the system in a prompt manner in accordance with the Trust's internal procedures and Standing Financial Instructions.

Assist in the resolution of discrepancies relating to suppliers' invoices, statements and orders, obtaining supporting documentation as required.

Check that any non-purchase order invoices or credit notes, and any ad-hoc documents requesting payment or refund, are properly authorised in accordance with the Trust scheme of delegation, (either via IAS or manual routes) before registering and processing for payment on the Purchase Ledger system. Ensure all relevant data fields are completed, any code anomalies resolved (i.e partial completion or missing data/unvalidated codes or multi-directorate approval required), and that input errors are identified and corrected.

About us

You will be working for an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives.

We are committed to recruiting and developing a diverse pool of talented people who want to be part of making STH a thriving and PROUD* place to work and ensuring we continue to flourish and succeed in improving the lives of the people we are proud to serve. If we sound like the kind of organisation you would like to work in, we would be delighted to speak to you about this role.