Job summary
We are seeking a Screening Administrator to join the South Yorkshire and Bassetlaw Bowel Cancer Screening Programme. This is an exciting opportunity to join our team of highly motivated, professional staff who take pride in providing excellent services for our patients.
The post holder will work under the supervision of the programme manager and will provide the highest standard of care for patients participating in the national Bowel Cancer Screening programme.
The Post holder will be responsible for all aspects of clerical duties within screening and will be required to complete an online course to enable them to use the BCSS system within Open Exeter. The post holder will also be required to record patients on tracking systems and adhere to standard operational policies within the department.
Main duties of the job
Deal with telephone queries, filtering and redirecting calls as necessary and taking messages in an efficient and courteous manner.
Book colonoscopy appointments for FIT positive patients to meet cancer faster diagnosis waiting times.
Prepare agenda's, take minutes, transcribe, and circulate minutes to appropriate staff
Work closely with the hub and nurses to ensure appropriate booking of appointments to meet faster diagnosis waiting times
Input data into the BCSS and other local data bases as required
When required assist with short notice rescheduling of clinics and colon lists
Assist with booking surveillance patients in line with surveillance protocols
Assist with booking Rescope patients in line with Rescope protocols
Build working relationships with key staff both internally within the screening centre and externally across all multidisciplinary teams
Produce performance data regarding achievements of national targets
Produce reports for discussion at the weekly team and quarterly clinical bowel screening meetings
Through attendance at team meetings maintain active knowledge of the work, roles and objectives of the team in order to deliver, understand and respond to queries.
Maintain patient confidentiality in all aspects of data handling either written or verbally.
About us
You will be working for an organisation which values and respects all its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives.
Job description
Job responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure you clearly demonstrate how you meet the essential criteria.
Job description
Job responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure you clearly demonstrate how you meet the essential criteria.
Person Specification
Qualifications
Essential
- Educated to GCSE standard (or equivalent); to include Maths and English at grade C/4 or above / Or Equivalent Experience.
- NVQ 3 or similar in administration and business or other relevant subject to Level 3 or must be able to demonstrate the equivalent level of knowledge, training, and experience
Desirable
- ECDL qualification or equivalent
Experience
Essential
- Relevant experience of working within a multidisciplinary team
- Good level of all round IT literacy
- Experience of clerical duties
- Advanced knowledge of Microsoft Excel/Experience of data entry to databases
- Knowledge of Patient Centre /Patient Focussed Information / InfoFlex, and/or a willingness to undertake further training
Desirable
- 31/62 referral process
- Knowledge of Cancer tracking
- Open Exeter data base experience
- Knowledge of colorectal cancer and treatments
- Medical terminology course
- Knowledge of National Cancer Waiting Times standards
Skills and Abilities
Essential
- Excellent communication skills
- Excellent Interpersonal Skills
- Ability to prioritise
- Reliable
- Be able to work independently with limited supervision
- Excellent organisational and time management skills.
- Flexible
- Be responsible for delivering work to deadlines and to a good standard
- Positive approach to work
- Demonstrate a clear understanding for the need to maintain patient confidentiality and data handling
Further training
Essential
- The knowledge of recording, retrieving and collecting patient information within the NHS.
Desirable
- Experience in dealing with audits / minimum data sets.
Other Factors
Essential
- Car driver/owner with a full driving licence valid for the UK as there is a need to travel to four different Trusts within South Yorkshire and Bassetlaw
- Flexible to suit the service including evening and weekend working
Person Specification
Qualifications
Essential
- Educated to GCSE standard (or equivalent); to include Maths and English at grade C/4 or above / Or Equivalent Experience.
- NVQ 3 or similar in administration and business or other relevant subject to Level 3 or must be able to demonstrate the equivalent level of knowledge, training, and experience
Desirable
- ECDL qualification or equivalent
Experience
Essential
- Relevant experience of working within a multidisciplinary team
- Good level of all round IT literacy
- Experience of clerical duties
- Advanced knowledge of Microsoft Excel/Experience of data entry to databases
- Knowledge of Patient Centre /Patient Focussed Information / InfoFlex, and/or a willingness to undertake further training
Desirable
- 31/62 referral process
- Knowledge of Cancer tracking
- Open Exeter data base experience
- Knowledge of colorectal cancer and treatments
- Medical terminology course
- Knowledge of National Cancer Waiting Times standards
Skills and Abilities
Essential
- Excellent communication skills
- Excellent Interpersonal Skills
- Ability to prioritise
- Reliable
- Be able to work independently with limited supervision
- Excellent organisational and time management skills.
- Flexible
- Be responsible for delivering work to deadlines and to a good standard
- Positive approach to work
- Demonstrate a clear understanding for the need to maintain patient confidentiality and data handling
Further training
Essential
- The knowledge of recording, retrieving and collecting patient information within the NHS.
Desirable
- Experience in dealing with audits / minimum data sets.
Other Factors
Essential
- Car driver/owner with a full driving licence valid for the UK as there is a need to travel to four different Trusts within South Yorkshire and Bassetlaw
- Flexible to suit the service including evening and weekend working
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
Sheffield Teaching Hospitals NHS Foundation Trust
Address
Bowel Cancer Screening Centre,
Hydra House, Ecclesfield
Sheffield
S35 9ZX
Employer's website
https://www.sth.nhs.uk (Opens in a new tab)
