Job summary
We have an excellent opportunity for an enthusiastic individual to join the General Surgery Directorate Team as our Senior Rota Coordinator. This is an exciting, high paced role, responsible for working with consultant leads and junior doctors to ensure all junior doctor rota's across the care group are compliant and clinical services continue to be safely maintained. The postholder will have a key role in the delivery of safe patient care across the group.
As a member of the General Surgery Directorate, the postholder will be welcomed into the established General Surgery management team to work alongside colleagues, including the General Surgery scheduler. Responsible for managing the junior doctor rota's, and being the key link between the junior doctors, the Directorates and Medical HR, communication and teamworking skills are essential, as are personal organisation and attention to detail. With a varied role, that includes line management responsibility and communication across the care group, the postholder will build on their existing organisational skills and knowledge and contribute directly to delivery of clinical services.
Main duties of the job
- Implement / maintain complex on call rota's and ensuring appropriate processes are in place to maintain complaint rotas at all times.
- Building and maintaining good working relationships within the Group and with staff from other directorates which contribute to the delivery of surgical services.
- Ensuring that rota problems are minimised and that a culture of learning from mistakes and improving the patient and staff experience is inherent in daily work practices.
- Ensuring all requests for Annual and Study leave are dealt with swiftly to allow medical colleagues to manage their own wellbeing and training and development effectively, as well as know how much leave they still have to take.
- Ensuring any short notice absence (sick leave / special leave) is dealt with, and clinical services continue to be safely maintained.
- Providing and maintaining junior doctor cover arrangements, including rota changes and ad-hoc enquires as required.
- Implement, maintain and manage data records to provide up-to-date and accurate performance management information, including but not limited to.
- Locum/Bank/Agency Junior Doctor usage and expenditure/budget performance
- Medical staff on duty
- Medical staff annual leave
The post holder will also provide cross-cover for the General Surgery scheduler, and line management of the General Surgery ward clerks.
About us
You will be working for an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives.
The Surgical Services Care Group comprises 3 Clinical Directorates: General Surgery, Plastics and Breast Surgery, Urology. Surgical Services provide a non-elective service via the Surgical Assessment Centre (NSAC) and Urology Assessment Unit (UAU) as well as a range of specialist elective services at both the Northern General Hospital and Royal Hallamshire Hospital.
Job description
Job responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
Job description
Job responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
Person Specification
Education and Qualifications
Essential
- Educated to degree level or equivalent qualification or demonstrable equivalent level of experience.
Desirable
- Completed or is working towards a relevant vocational management and leadership qualifications or training courses demonstrating a proven track of record of commitment to learning and development
Experience
Essential
- Developing and maintaining rotas or timetables.
- Developing and maintaining effective working relationships with a range of colleagues (e.g. clinicians, administrative colleagues and management colleagues).
- Line managing and leading a team to deliver on goals.
- Carrying out appraisals and other HR related meetings (e.g. managing attendance / capability)
- Developing efficient administrative processes and writing corresponding standard operating procedures.
- Training colleagues and ensuring competence is maintained.
- Chairing meetings and agreeing action points
Desirable
- Medical terminology
- Working within a complex multi-disciplinary acute NHS environment.
- Delivering training using PowerPoint in more formal settings
- Investigating untoward incidents and completing necessary information on Datix reporting system.
Skills and Knowledge
Essential
- Excellent written communication skills, including ability to concisely summarise a problem and propose solutions to colleagues.
- Superb oral communication skills, particularly having difficult conversations on telephone.
- IT skills including use of Microsoft Office software, particularly Excel, Word, PowerPoint, Teams, Outlook, SharePoint.
- Understanding of principles of information governance and confidentiality, with regards to both patient and employee data.
- Prioritisation skills and techniques.
Desirable
- Knowledge of Terms and Conditions of Service for NHS Doctors and Dentists in Training (England)
Person Specification
Education and Qualifications
Essential
- Educated to degree level or equivalent qualification or demonstrable equivalent level of experience.
Desirable
- Completed or is working towards a relevant vocational management and leadership qualifications or training courses demonstrating a proven track of record of commitment to learning and development
Experience
Essential
- Developing and maintaining rotas or timetables.
- Developing and maintaining effective working relationships with a range of colleagues (e.g. clinicians, administrative colleagues and management colleagues).
- Line managing and leading a team to deliver on goals.
- Carrying out appraisals and other HR related meetings (e.g. managing attendance / capability)
- Developing efficient administrative processes and writing corresponding standard operating procedures.
- Training colleagues and ensuring competence is maintained.
- Chairing meetings and agreeing action points
Desirable
- Medical terminology
- Working within a complex multi-disciplinary acute NHS environment.
- Delivering training using PowerPoint in more formal settings
- Investigating untoward incidents and completing necessary information on Datix reporting system.
Skills and Knowledge
Essential
- Excellent written communication skills, including ability to concisely summarise a problem and propose solutions to colleagues.
- Superb oral communication skills, particularly having difficult conversations on telephone.
- IT skills including use of Microsoft Office software, particularly Excel, Word, PowerPoint, Teams, Outlook, SharePoint.
- Understanding of principles of information governance and confidentiality, with regards to both patient and employee data.
- Prioritisation skills and techniques.
Desirable
- Knowledge of Terms and Conditions of Service for NHS Doctors and Dentists in Training (England)
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
