Rota & Resource Coordinator - Clinical Administration (OGN)
Sheffield Teaching Hospitals NHS Foundation Trust
The closing date is 27 October 2024
Job summary
You will play a crucial role in ensuring efficient and effective staffing within our medical teams. Your responsibilities will encompass various aspects of rota management, continuous improvement, and compliance.The service areas involved are:1. Medical staffing rotas & leave administration.2. Medical changeover, induction & education.3. Mandatory Training.4. Medical Invoice administration and cost per case income collection.Supporting Service Coordinator, Clinical Director, and Clinical Leads to coordinate the delivery of induction and transparent deployment of clinical staff to deliver resilient clinical services. To action processes for planned leave and unplanned leave. To contribute to the maintenance of transparent robust, accurate and comprehensive medical rotas.To coordinate each medical changeover and induction programme within the directorate as well as the annual medical education programme.Finally administer all medical invoices and the collection of available cost per case income.
Main duties of the job
We are seeking an enthusiastic and highly motivated individual to provide comprehensive support to the Service Coordinator and medical staff in the Obstetrics and Gynaecology department. The primary responsibility will be managing medical staffing rotas, processing both planned and unplanned changes and coordinate medical changeovers and inductions
The successful candidate will have excellent organisational and communication skills, strong IT skills, a flexible approach to working, administrative experience and the ability to work autonomously.
About us
You will be working for an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes a firm commitment to professional development of it's staff together with the provision of an excellent health and well-being support service.
Job description
Job responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
Job description
Job responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
Person Specification
Education and Qualifications
Essential
- Educated to GCSE standard, including, Maths and English language at Grade C/4 or above.
- Business/Administration A-Level/NVQ Level 3 or equivalent qualifications/experience.
- Knowledge of the full range of administrative policies and procedures, acquired through training and relevant experience.
Experience
Essential
- Relevant experience working within health services in either a secretarial or clerical capacity.
- Experience of using computerised information systems and/or Patient Administration Systems
- Experience of database/spreadsheet management
- Experience of coordinating a rota
- Experience of coordinating planned and unplanned leave
Desirable
- Experience of coordinating the arrangements for programmes of events.
Skills and knowledge
Essential
- Ability to communicate sensitive and/or complex information, clearly and effectively with staff at any level, both verbally and in writing
- Ability to prioritise effectively, including when working to tight deadlines.
- Demonstration of confident skills using Microsoft Office packages, including Word & Excel
- Ability to produce detailed reports including numerical/financial information
- Competent to interpret basic numerical information.
- Ability to keep accurate and appropriate staff records.
Personal Qualities
Essential
- Ability to solve problems
- Ability to be flexible when task priorities need to be amended.
- Ability to remain level-headed in a fast paced and stressful environment.
Person Specification
Education and Qualifications
Essential
- Educated to GCSE standard, including, Maths and English language at Grade C/4 or above.
- Business/Administration A-Level/NVQ Level 3 or equivalent qualifications/experience.
- Knowledge of the full range of administrative policies and procedures, acquired through training and relevant experience.
Experience
Essential
- Relevant experience working within health services in either a secretarial or clerical capacity.
- Experience of using computerised information systems and/or Patient Administration Systems
- Experience of database/spreadsheet management
- Experience of coordinating a rota
- Experience of coordinating planned and unplanned leave
Desirable
- Experience of coordinating the arrangements for programmes of events.
Skills and knowledge
Essential
- Ability to communicate sensitive and/or complex information, clearly and effectively with staff at any level, both verbally and in writing
- Ability to prioritise effectively, including when working to tight deadlines.
- Demonstration of confident skills using Microsoft Office packages, including Word & Excel
- Ability to produce detailed reports including numerical/financial information
- Competent to interpret basic numerical information.
- Ability to keep accurate and appropriate staff records.
Personal Qualities
Essential
- Ability to solve problems
- Ability to be flexible when task priorities need to be amended.
- Ability to remain level-headed in a fast paced and stressful environment.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
