Job summary
We are looking for an experienced endoscopy administrator to join the newly established South Yorkshire Endoscopy Immersion Centre and provide administration support to the team.
The post holder will work closely with the Endoscopy team and the newly established Pan-Yorkshire Endoscopy Training Academy (YETA).
The post holder will be responsible for supporting, communicating and organising the logistics of endoscopy training amongst the various stakeholders and stakeholder organisations that contribute to the YETA.
The post holder will support the delivery of the curriculum as defined by the YETA training committee.
Main duties of the job
The post holder will help with the administration of the YETA endoscopy training curriculum that will be delivered in Sheffield.
The post holder will be responsible for the ongoing administration and organisation to maintain the delivery of the endoscopy training curriculum across the YETA.
A key part of the role is informing stakeholder organisations which trainees will be undertaking immersion training and when.
You will be the first point of contact for colleagues preparing and currently undertaking immersion training. You will also be responsible for managing absences that will impact the training curriculum and mitigating the impact on the trainees and trainers and escalating this accordingly.
You will also be responsible for producing and maintaining SOP's in relation to the administration of the Pan Yorkshire Training Academy and Immersion Centre.
About us
This vacancy is advertised on a fixed term contract basis for a period of 12 months due to the post being externally funded. The fixed term contract status of the post holder will be reviewed in accordance with the Trust's legal obligations regarding fixed term contracts taking into consideration the ongoing source of the external funding and the requirement for the post to be maintained.
Please also note any secondment must first be agreed with your current line manager.
You will be working for an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes a firm commitment to professional development of it's staff together with the provision of an excellent health and well-being support service but also many policies to support employees in balancing their personal and professional lives.
Job description
Job responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
Job description
Job responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
Person Specification
Personal Qualities, Skills & Abilities
Essential
- Experience of working within a multidisciplinary team
- Excellent communication, negotiation and interpersonal skills
- Good organisational skills and problem solving abilities
- Experience with servicing meetings, preparing and circulating agendas and minutes
- Numerate and analytical skills and the ability to present complex data, with excellent report writing skills
- Ability to work under pressure and deliver results
- Innovative, enthusiastic and motivated in approach to work with the ability to motivate a team
- The ability to prioritise and deliver to short deadline, organising and managing own work schedule
Management / Supervision
Essential
- Ability to work with minimal supervision
- Act as a role model ensuring PROUD Values are demonstrated in your work
- Able to co-ordinate work flows
- Determine staff rota's
Experience
Essential
- An awareness of and an ability to work with differing stakeholder organisations to deliver a service
- Experience of interpreting complex data and production of high quality performance reports using spreadsheets and graphical presentation
- Experience of using virtual platforms such as Microsoft Teams
- Awareness of inspection and accreditation processes relevant to the service
- Experience of Health Service administration or experience within comparable sector
Desirable
- Has administered an educational program within the NHS
- Has administered within endoscopy and is familiar with its management and structure
- Knowledge of national and local performance standards and contemporary healthcare issues linked to the service
Education and Qualifications
Essential
- Diploma in Business Administration or comparable experience
- Evidence of continuing personal development
Desirable
- Management and / or leadership training and / or qualification or equivalent
Person Specification
Personal Qualities, Skills & Abilities
Essential
- Experience of working within a multidisciplinary team
- Excellent communication, negotiation and interpersonal skills
- Good organisational skills and problem solving abilities
- Experience with servicing meetings, preparing and circulating agendas and minutes
- Numerate and analytical skills and the ability to present complex data, with excellent report writing skills
- Ability to work under pressure and deliver results
- Innovative, enthusiastic and motivated in approach to work with the ability to motivate a team
- The ability to prioritise and deliver to short deadline, organising and managing own work schedule
Management / Supervision
Essential
- Ability to work with minimal supervision
- Act as a role model ensuring PROUD Values are demonstrated in your work
- Able to co-ordinate work flows
- Determine staff rota's
Experience
Essential
- An awareness of and an ability to work with differing stakeholder organisations to deliver a service
- Experience of interpreting complex data and production of high quality performance reports using spreadsheets and graphical presentation
- Experience of using virtual platforms such as Microsoft Teams
- Awareness of inspection and accreditation processes relevant to the service
- Experience of Health Service administration or experience within comparable sector
Desirable
- Has administered an educational program within the NHS
- Has administered within endoscopy and is familiar with its management and structure
- Knowledge of national and local performance standards and contemporary healthcare issues linked to the service
Education and Qualifications
Essential
- Diploma in Business Administration or comparable experience
- Evidence of continuing personal development
Desirable
- Management and / or leadership training and / or qualification or equivalent
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
