Job summary
An exciting opportunity has arisen to join our team in the Acute & Emergency Medicine Directorate.
This is a role that centres around junior medical workforce planning including the design, construction and management of the templates and operational rosters for General Internal Medicine and Acute & Emergency Medicine trainees. These directorates provide an acute medical service for the care and management of general/emergency medical patients and play a major role in the provision of the 'Hospital at Night' and 'Hospital Out of Hours' services.
You must be enthusiastic, highly motivated and willing to embrace and able to facilitate change. Excellent communication and time management skills are essential as are advanced I.T skills across the range of Microsoft Office applications. The successful candidate will be articulate, have strong literacy and numeracy skills and will possess relevant previous experience/skills.
You'll work with a highly motivated and supportive team of senior rota co-ordinators/workforce managers to deliver an effective and accurate acute medical workforce model. Training will be extensive and thorough and you'll be supported at all times during the the training period and beyond. This team provide a vital and imperative component in the provision of the acute medical service.
Main duties of the job
- Design, creation and management of junior medical staffing work schedules.
- Managing rotations, vacancies and gaps ensuring safe levels of cover.
- Authorising and processing claims for locum shifts.
- Providing workforce and budget data to the senior management team.
- Re-design and change management.
- Interpretation and implementation of legislative/contract changes.
About us
You will be working for an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes a firm commitment to professional development of it's staff together with the provision of an excellent health and well-being support service.
Job description
Job responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
Job description
Job responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
Person Specification
Qualifications
Essential
- Degree or proven equivalent experience with any other educational qualifications a distinct advantage.
- 5 GCSEs including Mathematics and English (Grade C/4 or above) or equivalent.
Desirable
- Health & Social Care Management Qualification
- Management qualification.
- Accountancy/book keeping qualification/experience.
- Microsoft Office Suite Relevant vocational management and leadership qualifications or training courses demonstrating a proven track record of commitment to learning and development.
Experience
Essential
- Extensive senior administrative experience with emphasis on Medical Staffing/Medical Staffing Rota Management.
- Knowledge and experience of EWTD & Jnr Dr rest requirements.
- Extensive experience working within the NHS at AFC band 4 or above.
- Resilience in meeting objectives and deadlines and maintaining a fast and accurate pace of work.
- Experienced Excel user.
Desirable
- Experience of operational medical staff rota planning.
- Junior/Consultant medical staffing/recruitment.
- Bookkeeping/public finance.
- NHS patient information systems.
Further Training
Essential
Desirable
- Public Finance Budget Management
- NHS Patient Information/ NHS Information Systems
Special Skills/Aptitudes
Essential
- Must have strong numeracy and excellent written and verbal communication skills.
- Proven administrative/organisational skills.
- Excellent interpersonal skills encompassing both teamwork and customer service.
- Ability to work under pressure in a fast-paced environment.
- Clear understanding of confidentiality in all areas of data handling.
- Good standard of I.T literacy and keyboard skills.
- Self-motivated, innovative and methodical approach.
Desirable
- Experience of presenting to large groups.
- Change management skills
Other Factors
Essential
- Willing and able to work effectively in challenging situations and to tight deadlines.
- Track record of delivering and achieving targets.
Person Specification
Qualifications
Essential
- Degree or proven equivalent experience with any other educational qualifications a distinct advantage.
- 5 GCSEs including Mathematics and English (Grade C/4 or above) or equivalent.
Desirable
- Health & Social Care Management Qualification
- Management qualification.
- Accountancy/book keeping qualification/experience.
- Microsoft Office Suite Relevant vocational management and leadership qualifications or training courses demonstrating a proven track record of commitment to learning and development.
Experience
Essential
- Extensive senior administrative experience with emphasis on Medical Staffing/Medical Staffing Rota Management.
- Knowledge and experience of EWTD & Jnr Dr rest requirements.
- Extensive experience working within the NHS at AFC band 4 or above.
- Resilience in meeting objectives and deadlines and maintaining a fast and accurate pace of work.
- Experienced Excel user.
Desirable
- Experience of operational medical staff rota planning.
- Junior/Consultant medical staffing/recruitment.
- Bookkeeping/public finance.
- NHS patient information systems.
Further Training
Essential
Desirable
- Public Finance Budget Management
- NHS Patient Information/ NHS Information Systems
Special Skills/Aptitudes
Essential
- Must have strong numeracy and excellent written and verbal communication skills.
- Proven administrative/organisational skills.
- Excellent interpersonal skills encompassing both teamwork and customer service.
- Ability to work under pressure in a fast-paced environment.
- Clear understanding of confidentiality in all areas of data handling.
- Good standard of I.T literacy and keyboard skills.
- Self-motivated, innovative and methodical approach.
Desirable
- Experience of presenting to large groups.
- Change management skills
Other Factors
Essential
- Willing and able to work effectively in challenging situations and to tight deadlines.
- Track record of delivering and achieving targets.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
