Job summary
This is an exciting opportunity to work at the heart of the Weston Park Cancer Centre, assisting in rota coordination and managing resources within the non-surgical oncology department across a range of Tumour Sites.
Main duties of the job
To assist in delivering the appointment, rotation, induction, and transparent deployment of clinical staff to deliver resilient clinical services. To action processes for planned leave and unplanned leave.
To maintain an up-to-date electronic rota of clinical activities and room allocations. To support clinical staff with accurate and timely set and withdrawal of clinics and payment for extra contractual activity.
The role will involve deploying administrative services in support of clinical service teams and assisting the clinical service teams in the delivery of performance metrics. The role will also include supporting the continual improvement of hospital services to ensure the best possible care for the patients we provide services to and ensure a brilliant place to work for our team members.
About us
Specialised Cancer Services is one of 12 clinical care groups at Sheffield Teaching Hospitals NHS Foundation Trust (STH). With a headquarters at the Weston Park Cancer Centre on the central Sheffield Teaching Hospitals campus, it is one of the leading Cancer Centres in the Northeast of England.
It provides a multi tumour site non-surgical oncology service primarily to the populations of South Yorkshire and North Derbyshire. The service is delivered in partnership with a network of hospitals within the same region.
The network units' surgical teams refer patients to the non-surgical oncology service, who then provide outpatient appointments and systemic anti-cancer therapy (SACT) treatment at their nearest available network location for the care they require. Radiotherapy for the network is delivered at a bespoke unit at the Weston Park Cancer Centre. There is also an Assessment Unit to support acute oncology needs, two inpatient wards and a Teenage Cancer Unit all based at the Weston Park Cancer Centre.
The admin and clerical service at Weston Park is currently undergoing a cycle of improvement meaning as well as leading a service that supports patients at their most vulnerable, you can also contribute to innovations underway and bring your ideas and innovations to the creative improvement space.
Job description
Job responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
Job description
Job responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
Person Specification
Education and Qualifications
Essential
- Knowledge of the full range of administrative policies and procedures, acquired through training and relevant experience
- Educated to GCSE standard, including English language at Grade C/4 or above
- OCRIII word processing or equivalent
Desirable
- Experience with excel and reporting
Experience
Essential
- Relevant experience working within health services in either a secretarial or clerical capacity.
- Experience of using computerised information systems and Patient Administration Systems
- Experience of database/spreadsheet management
Desirable
- Experience of coordinating a timetable
- Experience of coordinating staff inductions
Skills and Knowledge
Essential
- Ability to communicate sensitive and/or complex information, clearly and effectively with staff at any level, both verbally and in writing
- Ability to prioritise effectively, including when working to tight deadlines.
- Competent to interpret basic numerical information.
- Demonstration of confident skills using Microsoft Office packages, including Word & Excel
Desirable
- Ability to produce brief reports including numerical information
- Ability to keep accurate and appropriate staff records
Personal Qualities
Essential
- Ability to work well as part of a team
- Ability to be flexible when task priorities need to be amended
- Ability to remain level-headed in a fast-paced environment
Person Specification
Education and Qualifications
Essential
- Knowledge of the full range of administrative policies and procedures, acquired through training and relevant experience
- Educated to GCSE standard, including English language at Grade C/4 or above
- OCRIII word processing or equivalent
Desirable
- Experience with excel and reporting
Experience
Essential
- Relevant experience working within health services in either a secretarial or clerical capacity.
- Experience of using computerised information systems and Patient Administration Systems
- Experience of database/spreadsheet management
Desirable
- Experience of coordinating a timetable
- Experience of coordinating staff inductions
Skills and Knowledge
Essential
- Ability to communicate sensitive and/or complex information, clearly and effectively with staff at any level, both verbally and in writing
- Ability to prioritise effectively, including when working to tight deadlines.
- Competent to interpret basic numerical information.
- Demonstration of confident skills using Microsoft Office packages, including Word & Excel
Desirable
- Ability to produce brief reports including numerical information
- Ability to keep accurate and appropriate staff records
Personal Qualities
Essential
- Ability to work well as part of a team
- Ability to be flexible when task priorities need to be amended
- Ability to remain level-headed in a fast-paced environment
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
