Job summary
Applications are invited from motivated individuals who are looking for the opportunity to develop their proven secretarial skills in a busy and fast paced department.
Our busy secretariat serves over 40 consultant oncologists, who work both at our central Weston Park Hospital site and at District General Hospitals across South Yorkshire.
This is an exciting time to join the team as we are working towards digitising a lot of our processes to benefit patients and teams.
The successful candidate will need to be an excellent team player and able to work using their own initiative. We are looking to appoint a motivated and enthusiastic individual who must have excellent organisational skills and the ability to meet deadlines while consistently working accurately.
The main duty of the post will be to support the Advanced Clinical Practitioner Team as well as the monitoring of waiting lists, demonstrating a strong commitment to the Sheffield NHS Teaching Hospitals Foundation Trust's PROUD values.
Main duties of the job
- To undertake the medical secretarial role in order to provide:
- A comprehensive secretarial service to the ACP team.
- Information to a whole range of professions involved in cancer care.
- A link and point of contact for patients and their representatives.
- Quality and up to date patient case notes which are available.
- Cover within the medical secretariat generally.
About us
The medical secretariat is split in to three teams comprising of Medical Secretaries, Support Secretaries, Audio Typists and Admin support to various clinicians. Weston Park Hospital is one of only four hospitals in the UK entirely dedicated to non-surgical cancer treatments and works in partnership with the University of Sheffield so that our patients benefit from the latest cutting edge cancer treatments.
You will be working for an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives.
Job description
Job responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
Job description
Job responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
Person Specification
Education and Qualifications
Essential
- GCSE English at grade C/4 or above, or equivalent experience.
- OCR lII or NVQ Level 3 in Business / Admin
Desirable
Experience
Essential
- Previous secretarial experience / working in office environment
- Proven evidence of verbal & written communication skills
- Proven ability to work as part of a team
- Methodical approach to workload
- Proven evidence of organisational skills
- Experience in maintaining quality and up to date patient case notes
- Understanding of data protection issues and the ability to maintain confidentiality
- Working knowledge of Microsoft Office packages including Outlook, Excel and Word.
- Able to act on own initiative when required to signpost patients according to specialty
Desirable
- Previous NHS / public sector experience
Further Training
Essential
- On-going commitment to personal development
Personal Qualities
Essential
- Understand equality and diversity issues as they relate to staff and patients
- Excellent communication skills, with ability to deal with staff at all levels.
- Displays use of initiative with effective organisational skill
- Ability to prioritise and work to strict/conflicting deadlines
Person Specification
Education and Qualifications
Essential
- GCSE English at grade C/4 or above, or equivalent experience.
- OCR lII or NVQ Level 3 in Business / Admin
Desirable
Experience
Essential
- Previous secretarial experience / working in office environment
- Proven evidence of verbal & written communication skills
- Proven ability to work as part of a team
- Methodical approach to workload
- Proven evidence of organisational skills
- Experience in maintaining quality and up to date patient case notes
- Understanding of data protection issues and the ability to maintain confidentiality
- Working knowledge of Microsoft Office packages including Outlook, Excel and Word.
- Able to act on own initiative when required to signpost patients according to specialty
Desirable
- Previous NHS / public sector experience
Further Training
Essential
- On-going commitment to personal development
Personal Qualities
Essential
- Understand equality and diversity issues as they relate to staff and patients
- Excellent communication skills, with ability to deal with staff at all levels.
- Displays use of initiative with effective organisational skill
- Ability to prioritise and work to strict/conflicting deadlines
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
