Job summary
An exciting opportunity has arisen within the Quality Governance Team for an enthusiastic, hardworking and self-motivated individual to join us as a personal assistant. The successful candidate will provide an efficient, comprehensive and highly confidential administrative and secretarial service to the Quality Director.
We are looking for someone who is proactive, flexible and able to prioritise to meet the demands of this role.
This post offers the opportunity for hybrid working, with a mix of work on-site and from home in line with role and team requirements.
Main duties of the job
To provide a comprehensive and confidential administrative and secretarial service to the Quality Director including the production, to a high standard, of correspondence, reports and presentation material.
To act as the first point of contact for and have responsibility for manging the diary of the Quality Director dealing with initial enquiries exercising judgement and discretion and making decisions as necessary.
Undertake complex administrative tasks that require the gathering, analysis and presentation of information, identification of problems and provision of solution, for example, the agreement of the agenda and collation of papers for senior level committees.
Take, transcribe and distribute minutes for both formal and informal meetings, following up action points as agreed.
About us
You will be working for an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives.
Job description
Job responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
Please ensure that your application clearly demonstrates how you meet the role criteria.
Job description
Job responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
Please ensure that your application clearly demonstrates how you meet the role criteria.
Person Specification
Education and Qualifications
Essential
- GCSE English and Maths at Grade C/4 or above or equivalent experience
- OCR Word Processing III or equivalent
- Accredited qualification in Microsoft applications eg Excel, Access
Experience
Essential
- Relevant experience of secretarial, administrative and office practices within a large complex organisation
- Relevant experience in a senior secretarial /personal assistant role working with senior Managers
- Minute taking
- Diary management
- Experience of Microsoft applications eg Outlook, Word, PowerPoint and Excel
Desirable
- Maintaining Electronic Staff Records database
Skills and Knowledge
Essential
- Ability to communicate clearly at all levels in writing, verbally and face to face
- Good organisational skills and ability to work to deadlines
- Ability to work with competing demands/prioritise
Personal Qualities
Essential
- Proactive and flexible approach
- Must demonstrate full understanding of confidentiality
Person Specification
Education and Qualifications
Essential
- GCSE English and Maths at Grade C/4 or above or equivalent experience
- OCR Word Processing III or equivalent
- Accredited qualification in Microsoft applications eg Excel, Access
Experience
Essential
- Relevant experience of secretarial, administrative and office practices within a large complex organisation
- Relevant experience in a senior secretarial /personal assistant role working with senior Managers
- Minute taking
- Diary management
- Experience of Microsoft applications eg Outlook, Word, PowerPoint and Excel
Desirable
- Maintaining Electronic Staff Records database
Skills and Knowledge
Essential
- Ability to communicate clearly at all levels in writing, verbally and face to face
- Good organisational skills and ability to work to deadlines
- Ability to work with competing demands/prioritise
Personal Qualities
Essential
- Proactive and flexible approach
- Must demonstrate full understanding of confidentiality
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
