Job summary
This is an exciting opportunity to work within the Obstetrics, Gynaecology and Neonatology (OGN) Team.
The successful candidate will have a methodical approach to work, be extremely well organised and have a flexible attitude incorporating the Trust PROUD values.
With a clear understanding of patient confidentiality as well as a background in an administrative setting this post would ideally suit an individual wanting to further their experience in administration and the NHS.
Previous secretarial experience would be advantageous. Effective computer skills are essential and experience of using a hospital computer system would also be desirable.
Main duties of the job
Working as a key member of the obstetrics and gynaecology administration team to support the provision of an efficient, high quality and comprehensive secretarial and administrative service to a team of consultants to aid their direct clinical care and their wider non-clinical duties.
About us
You will be working for an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives.
To work as part of the OGN team to support the provision of an efficient, high quality and comprehensive secretarial and administrative service in line with both national and local standards. The post holder will ensure workload is managed in a timely and accurate manner, with meticulous attention to detail with escalation of any capacity or target issues.
Job description
Job responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
Job description
Job responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
Person Specification
Qualifications
Essential
- 5 or more GCSE's including Maths and English) at grade C/4 or above (or equivalent demonstrable experience)
- OCR/RSA Stage III typewriting/word processing qualification or equivalent demonstrable experience
Desirable
- Medical word processing qualification
- ECDL qualification
- NVQ II Administration
- NVQ II Information Technology
Experience
Essential
- Relevant secretarial experience
- Relevant experience of audio typing
- Experience of providing phone based customer service to the public
- Experience of using administrative systems
- Excellent computer skills including standard office packages and e-mail
- Experience of working effectively with colleagues from a range of disciplines and levels of seniority
- Experience of exercising initiative and demonstrating innovative approaches within overall delegated responsibility and parameters
- Determination and resilience in meeting objectives and deadlines.
- Experience of maintaining a fast pace of work
- Experience or demonstrable knowledge of line management
Desirable
- Experience Electronic Patient Record System (e.g. Lorenzo)
- Typing and circulating minutes
- Knowledge of medical terminology
- Experience of database and spreadsheet management
- Diary management (electronic and paper versions)
Futher Training
Essential
- A willingness to undertake training as required to deliver the duties of the post
Desirable
- Proof of continuous self-development
Special Skills
Essential
- Excellent communication skills both written and verbal
- Excellent organisational skills with a methodical and flexible approach
- Ability to work as part of a multi-disciplinary team
- Proactive and self-motivated attitude
- Evidence of ability to prioritise own and others workloads
- Excellent attention to detail
- Ability to work under limited supervision
- Flexible to meet the needs of the service
- Clear understanding of patient confidentiality
Person Specification
Qualifications
Essential
- 5 or more GCSE's including Maths and English) at grade C/4 or above (or equivalent demonstrable experience)
- OCR/RSA Stage III typewriting/word processing qualification or equivalent demonstrable experience
Desirable
- Medical word processing qualification
- ECDL qualification
- NVQ II Administration
- NVQ II Information Technology
Experience
Essential
- Relevant secretarial experience
- Relevant experience of audio typing
- Experience of providing phone based customer service to the public
- Experience of using administrative systems
- Excellent computer skills including standard office packages and e-mail
- Experience of working effectively with colleagues from a range of disciplines and levels of seniority
- Experience of exercising initiative and demonstrating innovative approaches within overall delegated responsibility and parameters
- Determination and resilience in meeting objectives and deadlines.
- Experience of maintaining a fast pace of work
- Experience or demonstrable knowledge of line management
Desirable
- Experience Electronic Patient Record System (e.g. Lorenzo)
- Typing and circulating minutes
- Knowledge of medical terminology
- Experience of database and spreadsheet management
- Diary management (electronic and paper versions)
Futher Training
Essential
- A willingness to undertake training as required to deliver the duties of the post
Desirable
- Proof of continuous self-development
Special Skills
Essential
- Excellent communication skills both written and verbal
- Excellent organisational skills with a methodical and flexible approach
- Ability to work as part of a multi-disciplinary team
- Proactive and self-motivated attitude
- Evidence of ability to prioritise own and others workloads
- Excellent attention to detail
- Ability to work under limited supervision
- Flexible to meet the needs of the service
- Clear understanding of patient confidentiality
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
