Job summary
An opportunity has arisen within the Neurology department for a Medical Secretary.
This post is based at the Royal Hallamshire Hospital.
Main duties of the job
The purpose of this role is to provide a comprehensive and efficient secretarial service to a Consultant, along with many important duties that can be found below and in the Job Description.
About us
You will be working for an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives.
Clinical Neuroscience is based at both the Royal Hallamshire Hospital (RHH) and the Northern General Hospital (NGH) site. It is the service provider for South Yorkshire, North Derbyshire, North Lincolnshire and North Nottinghamshire servicing a population in excess of 2.2 million. Inpatient rehabilitation is provided by the Directorate and there are inpatient Neurorehabilitation facilities at RHH and NGH.
Job description
Job responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
Job description
Job responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
Person Specification
Qualifications
Essential
- Educated to GCSE level or equivalent including English at grade C/4 or above or equivalent experience.
- RSA/OCR stage 3 word processing or audio typing plus ECDL - (or evidence of equivalent experience) or AMSPAR diploma or equivalent diploma level qualification.
Desirable
- Educated to A Level standard or equivalent.
Experience
Essential
- Extensive secretarial/clerical experience or extensive office based work / admin experience
- Experience in audio typing.
Desirable
- Experience of working with patient pathways and the 18 week referral to treatment target.
- Knowledge of Trust data systems e.g. Lorenzo, ICE, G2.
Further Training
Essential
- Understanding of patient confidentiality.
- Ability to prioritise workload and meet deadlines.
Desirable
- Awareness of medical records issues e.g. Data Protection, Information Governance.
Special Skills/Aptitudes
Essential
- Good computer and keyboard skills with the ability to use Microsoft packages including Word and Excel.
- Good communication and organisational skills.
- Flexible approach to working.
- Ability to work efficiently on own initiative and as part of a team.
- Empathy for patients and understanding of the Trust's PROUD values.
- Plan, allocate and delegate tasks to support secretarial staff to meet service demands.
- Propose changes to policies and procedures. Involved in service development or improvement initiatives.
Person Specification
Qualifications
Essential
- Educated to GCSE level or equivalent including English at grade C/4 or above or equivalent experience.
- RSA/OCR stage 3 word processing or audio typing plus ECDL - (or evidence of equivalent experience) or AMSPAR diploma or equivalent diploma level qualification.
Desirable
- Educated to A Level standard or equivalent.
Experience
Essential
- Extensive secretarial/clerical experience or extensive office based work / admin experience
- Experience in audio typing.
Desirable
- Experience of working with patient pathways and the 18 week referral to treatment target.
- Knowledge of Trust data systems e.g. Lorenzo, ICE, G2.
Further Training
Essential
- Understanding of patient confidentiality.
- Ability to prioritise workload and meet deadlines.
Desirable
- Awareness of medical records issues e.g. Data Protection, Information Governance.
Special Skills/Aptitudes
Essential
- Good computer and keyboard skills with the ability to use Microsoft packages including Word and Excel.
- Good communication and organisational skills.
- Flexible approach to working.
- Ability to work efficiently on own initiative and as part of a team.
- Empathy for patients and understanding of the Trust's PROUD values.
- Plan, allocate and delegate tasks to support secretarial staff to meet service demands.
- Propose changes to policies and procedures. Involved in service development or improvement initiatives.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
