Job summary
An opportunity has arisen within the Orthodontic department at Charles Clifford Dental Hospital
This role is to provide a comprehensive and efficient Medical Secretarial service to the Charles Clifford Dental Hospital consultants, patients and all other uses of the service. This will involve the co-ordination of typing of clinical corresponsive within set time limits and the delegation of duties to secretarial support staff.
You'll help to provide secretarial and admin support to Consultants and other clinical staff within the Orthodontic department.
Main duties of the job
Provide a quality Medical Secretarial service within the Charles Clifford Dental Hospital. In addition to working collaboratively with the existing Medical Secretaries to ensure parity across the secretarial function.Co-ordination of typing across specialties and the delegation of duties to support secretarial staff to meet Trust typing deadlines and any other administration duties.
All duties to be carried out in accordance to the Trust and Directorate policies and guidelines
About us
You will be working for an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes a firm commitment to professional development of it's staff together with the provision of an excellent health and well-being support service.
The Charles Clifford Dental Services Directorate comprises both the Charles Clifford Dental Hospital, which offers a wide range of oral and dental clinical services and Community and Special Care Dentistry, which is located in a number of sites across the city.
The Charles Clifford Dental Hospital is a dental teaching hospital linked to the Sheffield University School of Clinical Dentistry, which has an intake of undergraduate and postgraduate trainees on an annual basis. The hospital provides dental outpatient services for the Sheffield catchment area and in addition provides specialist services in all departments to patients from a much wider area.
Our vision is to be recognised as the best provider of healthcare, clinical research and education in the UK and a strong contributor to the aspiration of Sheffield to be a vibrant and healthy city. We have begun this journey with our staff, partners and patients and we will continue to explore every aspect of our business to ensure we are doing our very best to achieve our vision.
Job description
Job responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
Job description
Job responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
Person Specification
Qualifications
Essential
- Minimum of 5 GCSEs including Maths and English (or equivalent qualification/experience) at Grade C or above.
- OCR ll typewriting/word processing and/or secretarial qualification or equal demonstrable experience
Desirable
- Electronic Computer Driving Licence or equivalent qualification/experience.
- Medical word processing qualification or equivalent qualification/experience.
Experience
Essential
- Excellent working knowledge of Microsoft packages
- Working knowledge of office practice and procedures
- Understanding of patient confidentiality
- Relevant NHS experience
Desirable
- Relevant NHS experience
- Experience of STH Trust data systems
- Experience of using Lorenzo.
- Minute taking skills.
- Audio typing skills.
- Knowledge of Medical/Dental Terminology
Special Skills/Aptitudes
Essential
- Excellent communication skills both written & verbal, with a keen eye for detail
- Excellent keyboard skills
- Good organisational skills and ability to work to deadlines.
- Ability to work both independently and as part of a team.
Desirable
- Methodical and accurate approach to working
Person Specification
Qualifications
Essential
- Minimum of 5 GCSEs including Maths and English (or equivalent qualification/experience) at Grade C or above.
- OCR ll typewriting/word processing and/or secretarial qualification or equal demonstrable experience
Desirable
- Electronic Computer Driving Licence or equivalent qualification/experience.
- Medical word processing qualification or equivalent qualification/experience.
Experience
Essential
- Excellent working knowledge of Microsoft packages
- Working knowledge of office practice and procedures
- Understanding of patient confidentiality
- Relevant NHS experience
Desirable
- Relevant NHS experience
- Experience of STH Trust data systems
- Experience of using Lorenzo.
- Minute taking skills.
- Audio typing skills.
- Knowledge of Medical/Dental Terminology
Special Skills/Aptitudes
Essential
- Excellent communication skills both written & verbal, with a keen eye for detail
- Excellent keyboard skills
- Good organisational skills and ability to work to deadlines.
- Ability to work both independently and as part of a team.
Desirable
- Methodical and accurate approach to working
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
