Sheffield Teaching Hospitals NHS Foundation Trust

Off Duty Co-ordinator

Information:

This job is now closed

Job summary

Do you have a keen eye for detail and a desire to work as part of a team supporting staffing allocation?

We have an exciting opportunity for an Off Duty Coordinator to join our existing team, working 37.5 hours a week over a 7-day rota, the post holder will work with midwifery and neonatal colleagues to ensure staffing meets minimum requirements and that staffing allocation is accurately reflected on our systems.

The successful candidate will need to be able to work weekends, these will be allocated on a rota basis.

Main duties of the job

  • To maintain the E-roster system for all midwifery areas
  • To assist the 2902 bleep holder by contacting staff to cover late unexpected sickness absence.
  • To assist Ward Managers and Matrons in the management of sickness absence by acting as the contact point for staff when reporting sickness, receiving sensitive information in a reassuring and empathetic manner.
  • To record all sickness of the Department.
  • Identify staff shortages in advance and take appropriate action.
  • To be the central point of contact with the Trust Salaries and Wages Department and midwifery staff.
  • Support the role of the Off Duty Manager.
  • To maintain an efficient, effective and accurate record of the off duty for all midwifery areas.
  • To record all sickness absence and liaise with the Matron's and Victoria Pay Services.
  • To cover a 364 day service.
  • To be part of a small team in the off-duty co-ordinators office providing valuable support to the Midwifery Director/ Midwifery / Matrons.
  • We cover a 7-day service (including bank holidays) ensuring optimum staffing levels, maintain accurate daily rosters.
  • Please view the attached Job Description document for full details regarding this post.

About us

You will be working for an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes a firm commitment to professional development of it's staff together with the provision of an excellent health and well-being support service.

Details

Date posted

15 March 2024

Pay scheme

Agenda for change

Band

Band 2

Salary

£22,383 a year pa/pro rata for part time staff

Contract

Permanent

Working pattern

Full-time

Reference number

190-7072-DIR

Job locations

Jessop Wing Hosptial

Tree Root Walk

Sheffield

S10 2SF


Job description

Job responsibilities

Please view the attached Job Description and Person Specification documents for full details regarding this post.

When completing your application please ensure that you clearly demonstrate how you meet the role criteria.

Job description

Job responsibilities

Please view the attached Job Description and Person Specification documents for full details regarding this post.

When completing your application please ensure that you clearly demonstrate how you meet the role criteria.

Person Specification

Qualifications

Essential

  • GCSE at Grade C in English and Maths (or equivalent qualifications) or equivalent experience

Desirable

  • NVQ Level II in Business Administration / Customer Service / IT

Further Training

Essential

  • Knowledge of / experience of using information and/or customer service systems.
  • Working knowledge of Microsoft Office packages including Outlook, Excel and Word.

Desirable

  • Previous experience Infoflex / 59R Software
  • Previous experience of PAS / Infoflex / SystmOne (area specific software)

Experience

Essential

  • Experience of working within an office environment
  • Experience of working in a public facing role.

Desirable

  • Relevant experience within the NHS

Skills and Knowledge

Essential

  • Understanding of data protection issues and the ability to maintain confidentiality
  • Excellent communication skills, with ability to deal with staff at all levels.
  • Displays use of initiative with effective organisational skill
  • Ability to prioritise and work to strict/conflicting deadlines
  • On-going commitment to personal development
Person Specification

Qualifications

Essential

  • GCSE at Grade C in English and Maths (or equivalent qualifications) or equivalent experience

Desirable

  • NVQ Level II in Business Administration / Customer Service / IT

Further Training

Essential

  • Knowledge of / experience of using information and/or customer service systems.
  • Working knowledge of Microsoft Office packages including Outlook, Excel and Word.

Desirable

  • Previous experience Infoflex / 59R Software
  • Previous experience of PAS / Infoflex / SystmOne (area specific software)

Experience

Essential

  • Experience of working within an office environment
  • Experience of working in a public facing role.

Desirable

  • Relevant experience within the NHS

Skills and Knowledge

Essential

  • Understanding of data protection issues and the ability to maintain confidentiality
  • Excellent communication skills, with ability to deal with staff at all levels.
  • Displays use of initiative with effective organisational skill
  • Ability to prioritise and work to strict/conflicting deadlines
  • On-going commitment to personal development

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Sheffield Teaching Hospitals NHS Foundation Trust

Address

Jessop Wing Hosptial

Tree Root Walk

Sheffield

S10 2SF


Employer's website

https://www.sth.nhs.uk (Opens in a new tab)

Employer details

Employer name

Sheffield Teaching Hospitals NHS Foundation Trust

Address

Jessop Wing Hosptial

Tree Root Walk

Sheffield

S10 2SF


Employer's website

https://www.sth.nhs.uk (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Off Duty Office Manager

Donna Glover

donna.glover3@nhs.net

01142712915

Details

Date posted

15 March 2024

Pay scheme

Agenda for change

Band

Band 2

Salary

£22,383 a year pa/pro rata for part time staff

Contract

Permanent

Working pattern

Full-time

Reference number

190-7072-DIR

Job locations

Jessop Wing Hosptial

Tree Root Walk

Sheffield

S10 2SF


Supporting documents

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