Job summary
If you are someone enthusiastic and motivated who can provide high-quality personal assistant support, we would love to hear from you.
This vacancy is advertised on a permanent basis and is a full time post (37.5 hours) to provide PA and administrative services to the Medical Director (Development) working within a busy Medical Director's office based at the Royal Hallamshire Hospital site.
To be appointable, you must be able to use your own initiative and judgement and react calmly when dealing with multiple tasks that need to be delivered to tight timeframes.
You will have excellent interpersonal and communication skills (both verbal and written), be organised and have a flexible approach along with the ability to work autonomously and under pressure in a changing environment.
Experience working at executive/senior level in the NHS or public sector organisation will be advantageous. The role will represent the directorate in a professional manner and on occasions other directorates within the Trust and external organisations.
If you are successful, ensuring efficient and effective management of systems and processes will be essential to this role as well as providing a confidential PA support to the Medical Director (Development) and to provide cover for team members as and when required, acting as first point of contact for the Medical Director's Office, and undertaking word processing to a high standard, producing accurate documentation.
Main duties of the job
- To provide an efficient, confidential, and comprehensive personal assistant service to the Medical Director (Development) and collaboratively support the work of the Medical Directors' Office.
- To demonstrate excellent organisational and secretarial skills and the ability to work both independently and under pressure, using discretion and judgement.
- To provide a comprehensive administrative and secretarial service to the Medical Director (Development).
- To effectively manage the diary of the Medical Director (Development) .
- To work collaboratively with the Personal Assistant to the Medical Director (Operations) and the Secretary to the Deputy Medical Directors, and support the Medical Directors' Office.
About us
You will be working for an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes a firm commitment to professional development of it's staff together with the provision of an excellent health and well-being support service.
Job description
Job responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
Job description
Job responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
Person Specification
Education and Qualifications
Essential
- GCSE Maths and English at Grade C or above
- RSA/OCR Stage III Typewriting (or equivalent experience)
- ECDL (or equivalent qualification or experience)
Experience
Essential
- Significant relevant experience working for a Senior Manager
- NHS experience
- Experience of working in a busy environment
- Experience of dealing with the general public
- Experience of setting up paper and software based information systems
- Minute taking
Skills and Knowledge
Essential
- Experience of the full range of administrative and secretarial duties.
- Good IT skills and proficiency in Microsoft Word
- Good written, interpersonal and communication skills
- Good knowledge and application of the principles of confidentiality
- Demonstrate ability to prioritise workload and to adapt effectively to changing priorities.
- Ability to plan and organise workload, managing diaries, appointments and meetings
- Ability to work well under pressure and work to deadlines
- Ability to operate as part of a team and take a flexible approach to work
Desirable
- Trained in the use of G2
- Good audio-typing skills
- Good numeracy skills
Personal Qualities
Essential
- Able to work autonomously and as part of a team
Desirable
- Awareness and understanding of NHS issues
Person Specification
Education and Qualifications
Essential
- GCSE Maths and English at Grade C or above
- RSA/OCR Stage III Typewriting (or equivalent experience)
- ECDL (or equivalent qualification or experience)
Experience
Essential
- Significant relevant experience working for a Senior Manager
- NHS experience
- Experience of working in a busy environment
- Experience of dealing with the general public
- Experience of setting up paper and software based information systems
- Minute taking
Skills and Knowledge
Essential
- Experience of the full range of administrative and secretarial duties.
- Good IT skills and proficiency in Microsoft Word
- Good written, interpersonal and communication skills
- Good knowledge and application of the principles of confidentiality
- Demonstrate ability to prioritise workload and to adapt effectively to changing priorities.
- Ability to plan and organise workload, managing diaries, appointments and meetings
- Ability to work well under pressure and work to deadlines
- Ability to operate as part of a team and take a flexible approach to work
Desirable
- Trained in the use of G2
- Good audio-typing skills
- Good numeracy skills
Personal Qualities
Essential
- Able to work autonomously and as part of a team
Desirable
- Awareness and understanding of NHS issues
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
