Sheffield Teaching Hospitals NHS Foundation Trust

Medical Secretary

Information:

This job is now closed

Job summary

A fantastic opportunity has arisen a Medical Secretary to work for the GTD Team within Specialised Cancer Services.

The main duty of the post will be to provide a high quality and efficient secretarial service to consultant oncologists. This will include clinic management, overseeing clinic preparation and typing of dictations, whilst demonstrating a strong commitment to the Sheffield NHS Teaching Hospitals Foundation Trust's PROUD values.

Main duties of the job

  • A comprehensive secretarial service to the Consultants and the medical teams.
  • Provide information to whole range of professions involved in cancer care.
  • To be a link and point of contact for both patients and their representatives.
  • Quality and up to date patient case notes which are available.
  • To provide general cover within the medical secretariat as required.

About us

You will be working for an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes a firm commitment to professional development of it's staff together with the provision of an excellent health and well-being support service.

Details

Date posted

27 November 2023

Pay scheme

Agenda for change

Band

Band 4

Salary

£25,147 to £27,596 a year pa/pro rata for part time staff

Contract

Permanent

Working pattern

Part-time

Reference number

190-6641-DIR

Job locations

Weston Park Cancer Centre

Sheffield

S10 2SJ


Job description

Job responsibilities

Please view the attached Job Description and Person Specification documents for full details regarding this post.

When completing your application please ensure that you clearly demonstrate how you meet the role criteria.

Job description

Job responsibilities

Please view the attached Job Description and Person Specification documents for full details regarding this post.

When completing your application please ensure that you clearly demonstrate how you meet the role criteria.

Person Specification

Qualifications

Essential

  • Educated to GCSE level or Including English and Mathematics at grades 4/C or above or equivalent experience / qualifications.
  • NVQ/OCR level 3 in a relevant field (Business Manager/Customer Service) or equivalent experience
  • Knowledge or qualification in medical terminology.

Desirable

  • Educated to A Level standard or equivalent qualifications or experience.

Further Training

Essential

  • Clear understanding of patient confidentiality

Desirable

  • Awareness of medical records issues e.g. Data Protection.

Experience

Essential

  • Experience in an administrative/clerical role within the NHS
  • Experience of dealing with patients or members of the public over the telephone
  • Audio typing experience

Desirable

  • Experience of working with patient pathways and the 18 week referral to treatment target
  • Experience of managing a waiting list
  • Experience of STH Trust data systems

Special Skills/Aptitudes

Essential

  • Good computer and keyboard skills with the ability to use Microsoft packages including Word and Excel.
  • Excellent communication and organisational skills
  • Assertive and able to work productively with members of staff at all levels
  • Accuracy of spelling and grammar

Desirable

  • Methodical approach to work
  • Accurate when dealing with data

Other Factors

Essential

  • Ability to work efficiently on own initiative and as part of a team.
  • Ability to work calmly under pressure.
  • Evidence of working to tight deadlines.
Person Specification

Qualifications

Essential

  • Educated to GCSE level or Including English and Mathematics at grades 4/C or above or equivalent experience / qualifications.
  • NVQ/OCR level 3 in a relevant field (Business Manager/Customer Service) or equivalent experience
  • Knowledge or qualification in medical terminology.

Desirable

  • Educated to A Level standard or equivalent qualifications or experience.

Further Training

Essential

  • Clear understanding of patient confidentiality

Desirable

  • Awareness of medical records issues e.g. Data Protection.

Experience

Essential

  • Experience in an administrative/clerical role within the NHS
  • Experience of dealing with patients or members of the public over the telephone
  • Audio typing experience

Desirable

  • Experience of working with patient pathways and the 18 week referral to treatment target
  • Experience of managing a waiting list
  • Experience of STH Trust data systems

Special Skills/Aptitudes

Essential

  • Good computer and keyboard skills with the ability to use Microsoft packages including Word and Excel.
  • Excellent communication and organisational skills
  • Assertive and able to work productively with members of staff at all levels
  • Accuracy of spelling and grammar

Desirable

  • Methodical approach to work
  • Accurate when dealing with data

Other Factors

Essential

  • Ability to work efficiently on own initiative and as part of a team.
  • Ability to work calmly under pressure.
  • Evidence of working to tight deadlines.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Sheffield Teaching Hospitals NHS Foundation Trust

Address

Weston Park Cancer Centre

Sheffield

S10 2SJ


Employer's website

https://www.sth.nhs.uk (Opens in a new tab)

Employer details

Employer name

Sheffield Teaching Hospitals NHS Foundation Trust

Address

Weston Park Cancer Centre

Sheffield

S10 2SJ


Employer's website

https://www.sth.nhs.uk (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Secretary Supervisor

Angela Holland

sth.wphsecretarialsupervisors@nhs.net

01142712031

Details

Date posted

27 November 2023

Pay scheme

Agenda for change

Band

Band 4

Salary

£25,147 to £27,596 a year pa/pro rata for part time staff

Contract

Permanent

Working pattern

Part-time

Reference number

190-6641-DIR

Job locations

Weston Park Cancer Centre

Sheffield

S10 2SJ


Supporting documents

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