Job summary
The Directorate of Gastroenterology is seeking to recruit an Endoscopy Administrative Supervisor for the Medical and Pharmacy Service Care Group at Sheffield Teaching Hospitals.
We are looking for an enthusiastic individual to come and join our team in the Endoscopy Suites based in the Huntsman Building/Coleridge House at the Northern General Hospital, and in the Endoscopy Unit, P Floor at the Hallamshire Hospital.
The successful candidate will need to be an excellent team player and able to work using their own initiative. We are looking to appoint a motivated individual who must have excellent communication and organisational skills.
This dynamic and interesting role will involve working within our existing multidisciplinary supportive team, providing essential day to day administrative support for Endoscopy services.
Main duties of the job
To provide senior support and supervision to the Endoscopy Clerks, and to be responsible for co-ordination of the administrative function, ensuring an efficient and effective service for patients and clinical teams.
To facilitate effective multidiscipline team working and communication, to assist in the smooth operation of the Endoscopy administrative function. Additionally, to ensure effective organisation of the waiting lists and procedures lists, to deliver the service within the established service level agreements.
This vacancy is advertised on a fixed term contract basis for a period of ten months due to maternity leave of the substantive post holder. The fixed term contract status of the post holder will be reviewed in accordance with the Trust's legal obligations regarding fixed term contracts and statutory maternity provisions.
Please also note any secondment must first be agreed with your current line manager.
About us
You will be working for an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives.
Job description
Job responsibilities
Please see attached job description and person specification for a detailed description of this roles main responsibilities.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
Job description
Job responsibilities
Please see attached job description and person specification for a detailed description of this roles main responsibilities.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
Person Specification
Qualifications
Essential
- 5 GCSEs A/9-C/4 including Grade C/4 English and maths or above (or equivalent)
- 2 A levels or NVQ L3 in a relevant subject or equivalent relevant experience
Desirable
- Further academic study
- Demonstrable commitment to furthering own learning and development
Experience
Essential
- Ability to demonstrate an understanding of National Waiting time targets & Cancer targets.
- Ability to use Microsoft Packages,e.g. Word, Excel
- Experience of working in healthcare or the public sector in customer facing roles, e.g. retail, hospitality, customer care
- Evidence of a previous leadership role (either in the workplace or whilst studying or extracurricular)
Desirable
- Experience of Infoflex PAS / Lorenzo (or other PAS software) experience
- Experience of supervising or coaching staff (any sector)
- Experience in an administrative role
- Experience of allocating team workloads
Special Skills/Aptitudes
Essential
- A proven ability to work with colleagues from a range of disciplines and levels of seniority.
- Ability to demonstrate effective team working & supervisory skills
- Effective verbal and written communication skills
- Ability to work on own initiative.
- Flexible and adaptable approach to working in a constantly changing work environment and covering evening and weekend shifts
- Excellent interpersonal skills
Desirable
- Ability to prioritise own workload and that of a team
- Ability to assess performance of a team
Other Factors
Essential
- Able to work across RHH and NGH sites.
Person Specification
Qualifications
Essential
- 5 GCSEs A/9-C/4 including Grade C/4 English and maths or above (or equivalent)
- 2 A levels or NVQ L3 in a relevant subject or equivalent relevant experience
Desirable
- Further academic study
- Demonstrable commitment to furthering own learning and development
Experience
Essential
- Ability to demonstrate an understanding of National Waiting time targets & Cancer targets.
- Ability to use Microsoft Packages,e.g. Word, Excel
- Experience of working in healthcare or the public sector in customer facing roles, e.g. retail, hospitality, customer care
- Evidence of a previous leadership role (either in the workplace or whilst studying or extracurricular)
Desirable
- Experience of Infoflex PAS / Lorenzo (or other PAS software) experience
- Experience of supervising or coaching staff (any sector)
- Experience in an administrative role
- Experience of allocating team workloads
Special Skills/Aptitudes
Essential
- A proven ability to work with colleagues from a range of disciplines and levels of seniority.
- Ability to demonstrate effective team working & supervisory skills
- Effective verbal and written communication skills
- Ability to work on own initiative.
- Flexible and adaptable approach to working in a constantly changing work environment and covering evening and weekend shifts
- Excellent interpersonal skills
Desirable
- Ability to prioritise own workload and that of a team
- Ability to assess performance of a team
Other Factors
Essential
- Able to work across RHH and NGH sites.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
