Job summary
Are you looking for an administration role which is a bit different? Do you have good computer skills particularly Excel with an eye for numbers? Are you friendly and approachable and confident talking to perspective service users?
If you like to help others and take pride on your work, this may be the perfect opportunity for you to join our busy and fast paced team.
Our nurseries provide a high standard of quality care and education within an environment in which the children flourish and are encouraged to play and learn.
Each site has 1 admin assistant. Our administration role is key to this service, and we need someone who is motivated, experienced, organised, confident with data management, and possesses great customer service skills.
The post holder will be key to supporting the nursery manager in the business administration of the nursery. The main focus of the role is on general office duties specifically the financial processes using excel and management of the nursery electronic database system Parenta. It also includes supporting the management of the placement process and being instrumental in communicating effectively with new users arranging visits and start dates.
Main duties of the job
- Daily responsibility for organising financial and HR information using Microsoft Word and Excel.
- Maintaining the nursery electronic database systems, recording children's attendance, generating invoices and recording payments.
- To maintain and develop systems in light of new requirements or availability of technology.
- Maintain a high standard of customer service.
- To keep up to date with government direction regarding funding for childcare and any other related childcare issues.
- Liaise with other parties i.e., payroll, finance or City Council to address issues relating to fees this will include challenging incorrect or missing data and highlighting any irregularities.
- Oversee the number of child placements across site; using the nursery electronic database system and assist with the completion of paperwork as required.
- Design and produce reports regarding activity and income as required.
- Arrange visits to the Nurseries for potential customers.
About us
You will be working for an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes a firm commitment to professional development of it's staff together with the provision of an excellent health and well-being support service.
Job description
Job responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
Job description
Job responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
Person Specification
Qualifications
Essential
- Ability to demonstrate literacy and numeracy skills to Level 2 as evidenced by: GCSE level C or above in maths and english or equivalent experience
Experience
Essential
- Significant experience of administration in within a customer service environment.
- Experience of developing and maintaining admin procedures and systems.
- Experience of processing high volume financial data, To include ; identification of irregularities and liaison with third parties to address and resolve issues.
Desirable
- Experience within a childcare setting
- Experience of the Parenta Software system or similar.
Special Skills/Aptitudes
Essential
- Developed IT skills. Word and Excel.
- Excellent Numerical and analytical skills
- High degree of organisation
- High level of attention to detail.
- Highly developed customer service skills
Desirable
- Ability to use a database to extract information
Person Specification
Qualifications
Essential
- Ability to demonstrate literacy and numeracy skills to Level 2 as evidenced by: GCSE level C or above in maths and english or equivalent experience
Experience
Essential
- Significant experience of administration in within a customer service environment.
- Experience of developing and maintaining admin procedures and systems.
- Experience of processing high volume financial data, To include ; identification of irregularities and liaison with third parties to address and resolve issues.
Desirable
- Experience within a childcare setting
- Experience of the Parenta Software system or similar.
Special Skills/Aptitudes
Essential
- Developed IT skills. Word and Excel.
- Excellent Numerical and analytical skills
- High degree of organisation
- High level of attention to detail.
- Highly developed customer service skills
Desirable
- Ability to use a database to extract information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
