Job summary
Do you have a keen eye for detail and a desire to work as part of a team supporting staffing allocation?
We have an exciting opportunity for an Off Duty Coordinator to join our existing team, working 30 hours a week over a 7-day rota, the post holder will work with midwifery and neonatal colleagues to ensure staffing meets minimum requirements and that staffing allocation is accurately reflected on our systems.
If you would like to know more about the role why not contact our Off Duty manager, Donna Glover, for an informal chat? Emaildonna.glover3@nhs.netor call Donna on 0114 2712915
Main duties of the job
To maintain the E-roster system for all midwifery areas
To assist the 2902 bleep holder by contacting staff to cover late unexpected sickness absence.
To assist Ward Managers and Matrons in the management of sickness absence by acting as the contact point for staff when reporting sickness, receiving sensitive information in a reassuring and empathetic manner.
To record all sickness of the Department.
Identify staff shortages in advance and take appropriate action.
To be the central point of contact with the Trust Salaries and Wages Department and midwifery staff.
Support the role of the Off Duty Manager.
To maintain an efficient, effective and accurate record of the off duty for all midwifery areas.
To record all sickness absence and liaise with the Matron's and Victoria Pay Services.
To cover a 364 day service.
To be part of a small team in the off-duty co-ordinators office providing valuable support to the Midwifery Director/ Midwifery / Matrons.
We cover a 7-day service (including bank holidays) ensuring optimum staffing levels, maintain accurate daily rosters.
About us
You will be working for an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives.
Job description
Job responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
Job description
Job responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
Person Specification
Qualifications
Essential
- GCSE at Grade C in English and Maths (or equivalent qualifications) or equivalent experience
Desirable
- NVQ Level II in Business Administration / Customer Service / IT
Further Training
Essential
- Knowledge of / experience of using information and/or customer service systems.
- Working knowledge of Microsoft Office packages including Outlook, Excel and Word.
Desirable
- Previous experience Infoflex / 59R Software
- Previous experience of PAS / Infoflex / SystmOne (area specific software)
Experience
Essential
- Experience of working within an office environment
- Experience of working in a public facing role.
Desirable
- Relevant experience within the NHS
Person Specification
Qualifications
Essential
- GCSE at Grade C in English and Maths (or equivalent qualifications) or equivalent experience
Desirable
- NVQ Level II in Business Administration / Customer Service / IT
Further Training
Essential
- Knowledge of / experience of using information and/or customer service systems.
- Working knowledge of Microsoft Office packages including Outlook, Excel and Word.
Desirable
- Previous experience Infoflex / 59R Software
- Previous experience of PAS / Infoflex / SystmOne (area specific software)
Experience
Essential
- Experience of working within an office environment
- Experience of working in a public facing role.
Desirable
- Relevant experience within the NHS
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
