Personal Assistant

Job summary

An exciting opportunity has arisen for a Personal Assistant to join our team.

We are looking for a dynamic, hardworking and enthusiastic individual to act as a Personal Assistant to the South Yorkshire and Bassetlaw Pathology Manager and Leadership team.

Providing confidential and comprehensive support to the Pathology Manager and other members of the leadership team you will be the first point of contact, co-ordinating queries and responses to ensure that enquiries are dealt with in a timely, efficient and professional manner.

You will understand the roles of the leadership team and be politically sensitive to discussions having a good basic knowledge of the issues under discussion, preparing notes/agendas and taking minutes for key meetings. Coordinating realistic diaries that combine availability for key meetings with sufficient time for travel, preparation and the delivery of key pieces of work.

The team supports flexible patterns of work including working flexibly within the departments core hours and offering hybrid working, fulfilling duties both on and off site. If you have excellent written and verbal communication skills, as well as excellent time management and organisational skills we want to hear from you.

Main duties of the job

• Manage e-mail inboxes as directed, highlighting key issues in a timely manner.
• Receive, screen and make telephone calls, including dealing with general enquiries from outside sources, resolving enquiries when possible, taking messages or redirecting calls as appropriate and ensuring that adequate and timely action is taken.
• Deal with sensitive and confidential business on behalf of the leadership team and take action as appropriate.
• Keep up to date all annual leave, sickness, study leave and training records on the training and leave, ESR and PALMS systems and highlight problems, organising Occupational Health referrals if appropriate.
• To attend, minute and provide organisational support to a variety of virtual and face-to-face meetings, including those chaired by the leadership team, and those which require an enhanced level of confidentiality and sensitivity, be responsible for the distribution of agenda and supporting papers Organise virtual and face-to-face meetings, interviews, training days, staff engagement events and conferences. This will include coordinating venues, equipment, materials, refreshments, booking places using Eventbrite, liaising with delegates and speakers, keeping attendance records, and taking notes on the day.

About us

STHFT operates with a budget of £1.2 bn, has a workforce of over 18,500 employees, covers 5 hospital sites, provides care from over 40 community settings and has an excellent reputation for research.

As an organisation we value and respect our staff and the community we serve. We provide excellent staff benefits, this includes commitment to professional development but also many initiatives to support employees in balancing their personal and professional lives.

The SYB Pathology Transformation Programme will fully integrate pathology services currently provided in each of the five NHS Trusts below, in order to provide the best possible service for patients and clinicians across the Integrated Care System (ICS) footprint. The Partner Trusts include:

• Barnsley Hospital NHS Foundation Trust (BHFT)
• Doncaster and Bassetlaw Teaching Hospitals NHS Foundation Trust (DBFT)
• The Rotherham NHS Foundation Trust (TRHFT)
• Sheffield Children's NHS Foundation Trust (SCFT)
• Sheffield Teaching Hospital NHS Foundation Trust (STHFT)