Job summary
An opportunity has arisen for a Materials Management Assistant to join our team.
The role requires the post holder to assist in providing an efficient and effective Materials Management and Receipt and Distribution service to OSCCA working closely with the clinical teams in order to improve focus on patient care.
The post holder will also be required to load and unload goods as required from delivery vehicles, inspect deliveries, checking quality, quantity, and reporting any short ages or damages to Customer Services / Logistics uplifts.
Main duties of the job
Deals with telephone and pager enquiries from internal customer departments, external customers (eg University), and suppliers.
Maintains department filing system.
Provide information or documents to Finance Creditor Payments as required.
Record receipts onto computer system.
Undertakes put-away of goods in correct Stores locations.
Undertake stock replenishment activities within Stores, Wards and other departments.
Transport goods to correct departments in accordance with agreed schedules.
Maintain clean and tidy environment in Store's areas and stock locations in Wards and other departments.
To undertake stock checking and recording information as required, ensuring that the Materials Management section maintains appropriate stock levels. Involves working in wards and other clinical areas in proximity to patients and clinical activity.
About us
You will be working for an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives.
Job description
Job responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
Job description
Job responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
Person Specification
Qualifications
Essential
- English and Mathematics Qualification at GSCE Grade C/4 or equivalent qualification or experience
- NVQ 3 IN Health Care Support or equivalent or be willing to work towards
- IT experience/qualifications in Microsoft office Suite, particularly email/excel and spreadsheets
Experience
Essential
- Theatre Supplies Experience
- Working knowledge of recognised Electronic Materials Management Systems including Web Basket and Electronic Demand Capture interface links within NHS Supply chain
- Application of stock control software and stock review including supply chain evaluations, including interpretation of RIU reports (Back up Reports)
- Evidence of supporting the implementation of new products and change within the unit, led by BAND 3 Supervisors and Theatres Supplies Manager.
- Motivated, Innovative, receptive to change
- Excellent Customer Care Services Skills
- Excellent communication and team working skills both written and verbal
Further Training
Essential
- Willing to undertake training as required which is specific to the post as identified through service delivery.
Desirable
- Willing to undertake further study
Special Skills/Aptitudes
Essential
- Monitor stock levels and report any anomalies to Supervisor, Theatre Supplies Manager and Procurement Manager
- Identify budgetary ordering and anomalies escalating accordingly to Supervisor, Theatre Supplies Manager and Theatre Lead Practitioner.
Values and behaviours PROUD
Essential
- Patient First Provide optimal service by ensuring all materials and stock is present, in in the right place at the right time to ensure patients pathways through Operating Services is not compromised.
- Respectful to patients, staff, colleagues, and all internal and external contacts whilst valving diversity.
- Ownership, identify areas of improvement, contribute to open and honest culture within department, strive to continuously improve personal development and team. Ability to work flexibly to cover the needs of the service.
- Ownership, identify areas of improvement, contribute to open and honest culture within department, strive to continuously improve personal development and team. Ability to work flexibly to cover the needs of the service.
- Delivery Be efficient/effective and accountable for own actions.
Person Specification
Qualifications
Essential
- English and Mathematics Qualification at GSCE Grade C/4 or equivalent qualification or experience
- NVQ 3 IN Health Care Support or equivalent or be willing to work towards
- IT experience/qualifications in Microsoft office Suite, particularly email/excel and spreadsheets
Experience
Essential
- Theatre Supplies Experience
- Working knowledge of recognised Electronic Materials Management Systems including Web Basket and Electronic Demand Capture interface links within NHS Supply chain
- Application of stock control software and stock review including supply chain evaluations, including interpretation of RIU reports (Back up Reports)
- Evidence of supporting the implementation of new products and change within the unit, led by BAND 3 Supervisors and Theatres Supplies Manager.
- Motivated, Innovative, receptive to change
- Excellent Customer Care Services Skills
- Excellent communication and team working skills both written and verbal
Further Training
Essential
- Willing to undertake training as required which is specific to the post as identified through service delivery.
Desirable
- Willing to undertake further study
Special Skills/Aptitudes
Essential
- Monitor stock levels and report any anomalies to Supervisor, Theatre Supplies Manager and Procurement Manager
- Identify budgetary ordering and anomalies escalating accordingly to Supervisor, Theatre Supplies Manager and Theatre Lead Practitioner.
Values and behaviours PROUD
Essential
- Patient First Provide optimal service by ensuring all materials and stock is present, in in the right place at the right time to ensure patients pathways through Operating Services is not compromised.
- Respectful to patients, staff, colleagues, and all internal and external contacts whilst valving diversity.
- Ownership, identify areas of improvement, contribute to open and honest culture within department, strive to continuously improve personal development and team. Ability to work flexibly to cover the needs of the service.
- Ownership, identify areas of improvement, contribute to open and honest culture within department, strive to continuously improve personal development and team. Ability to work flexibly to cover the needs of the service.
- Delivery Be efficient/effective and accountable for own actions.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
