Job summary
We are looking for an enthusiastic, hard working individual to join the Job Planning Team within the Medical HR Department. You must be used to working at a fast pace and be able to work well under pressure with excellent time management and organisational skills.
This is a key role that provides vital administrative support to the Job Plan Co-ordinator and Job Plan Advisor in the day to day job planning process for Career Grade doctors.
Main duties of the job
To work closely with the Job Plan Co-ordinator and Job Plan Advisor to ensure all Career Grade doctors within the Trust maintain up to date job plans.
To provide financial/PA reporting information to the Trust, Directorates and Finance Department as required.
Responsibility for the distribution of Additional Programmed Activity correspondence and Opt Out Waivers.
Consistency checking on receipt of agreed job plans.
Organisation of job plan review meetings for each specialty including obtaining pay progression confirmation for doctors in advance of each meeting, running financial/PA reports from the e-job planning system, preparation of meeting documentation and carry out follow up actions ensuring deadlines are met.
Responsibility for creating accounts for new starters and arranging appropriate training with the Job Plan Advisor for the e-job planning system to ensure they have a job plan on commencement.
Responsibility for deactivating accounts for leavers, ensuring their job plans are up to date prior to their leaving date.
Assist Consultants/SAS doctors in accessing the e-job planning system or advise on how to sign off their job plan either over the phone, via teams or face to face.
About us
You will be working for an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives.
The Medical HR Department provides a professional, comprehensive and timely HR service to Directorates to support the recruitment and retention of doctors within the Trust.
Job description
Job responsibilities
Please view the attached job description and person specification for full details regarding this post.
When completing your application, please ensure you clearly demonstrate how you meet the role criteria.
Job description
Job responsibilities
Please view the attached job description and person specification for full details regarding this post.
When completing your application, please ensure you clearly demonstrate how you meet the role criteria.
Person Specification
Qualifications
Essential
- Minimum of 5 GCSEs at Grade C/4 or above including English and Maths.
- NVQ Level 3/equivalent qualification or combination of qualifications in administration and office procedures.
- Extensive administrative experience within the NHS or other large organisation.
- An appropriate IT qualification or high level of experience with Microsoft Packages (Word, Excel and Outlook are essential).
Desirable
Experience
Essential
- Significant relevant experience in administrative duties, either in the NHS or similar organisation.
- Experience of working with data and/or databases.
- Experience of dealing with professional groups either in person, by telephone or on teams.
Desirable
- Experience with the e-job planning software or equivalent.
- Experience with ESR and PALMS.
- Experience of working with Consultant / SAS Doctor terms and conditions.
Special Skills/Aptitudes
Essential
- Proficient in Microsoft IT Packages particularly Excel, Outlook and Word.
- Attention to detail/presentation.
- Prioritise and manage own workload and to have determination and resilience in meeting objectives and deadlines and maintaining a fast pace at work.
- Organised/logical approach.
- Excellent verbal and written communication.
- Numerate and analytical.
- Proven ability to work using own initiative and awareness of when to seek advice.
- Learns rapidly gaining the skills and knowledge to be productive in a short period.
- Team working skills.
- Co-operates with others and contributes to reaching group goal.
- Problem solving skills.
- Strives to understand and meet customer's needs.
- Can elicit strong co-operation and action from people toward the accomplishment of goals and objectives.
- Takes pride in the quality of services provided.
- Is easily understood and makes points clearly and succinctly.
- Ability to work under pressure.
- Ability to understand, demonstrate and maintain confidentiality.
- Friendly, approachable manner.
- Demonstrate PROUD values.
- Willingness to undertake further training and adaptable to change.
Other Factors
Essential
- Flexible, reliable and trustworthy.
- Commitment towards personal development by undertaking training as required.
- Effective team member.
Desirable
- Demonstrate a commitment and awareness; keeping abreast of developments in job planning related issues.
Person Specification
Qualifications
Essential
- Minimum of 5 GCSEs at Grade C/4 or above including English and Maths.
- NVQ Level 3/equivalent qualification or combination of qualifications in administration and office procedures.
- Extensive administrative experience within the NHS or other large organisation.
- An appropriate IT qualification or high level of experience with Microsoft Packages (Word, Excel and Outlook are essential).
Desirable
Experience
Essential
- Significant relevant experience in administrative duties, either in the NHS or similar organisation.
- Experience of working with data and/or databases.
- Experience of dealing with professional groups either in person, by telephone or on teams.
Desirable
- Experience with the e-job planning software or equivalent.
- Experience with ESR and PALMS.
- Experience of working with Consultant / SAS Doctor terms and conditions.
Special Skills/Aptitudes
Essential
- Proficient in Microsoft IT Packages particularly Excel, Outlook and Word.
- Attention to detail/presentation.
- Prioritise and manage own workload and to have determination and resilience in meeting objectives and deadlines and maintaining a fast pace at work.
- Organised/logical approach.
- Excellent verbal and written communication.
- Numerate and analytical.
- Proven ability to work using own initiative and awareness of when to seek advice.
- Learns rapidly gaining the skills and knowledge to be productive in a short period.
- Team working skills.
- Co-operates with others and contributes to reaching group goal.
- Problem solving skills.
- Strives to understand and meet customer's needs.
- Can elicit strong co-operation and action from people toward the accomplishment of goals and objectives.
- Takes pride in the quality of services provided.
- Is easily understood and makes points clearly and succinctly.
- Ability to work under pressure.
- Ability to understand, demonstrate and maintain confidentiality.
- Friendly, approachable manner.
- Demonstrate PROUD values.
- Willingness to undertake further training and adaptable to change.
Other Factors
Essential
- Flexible, reliable and trustworthy.
- Commitment towards personal development by undertaking training as required.
- Effective team member.
Desirable
- Demonstrate a commitment and awareness; keeping abreast of developments in job planning related issues.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
Sheffield Teaching Hospitals NHS Foundation Trust
Address
8 Beech Hill Road, Medical HR Department
8 Beech Hill Road, Sheffield
Sheffield
S10 2SB
Employer's website
https://www.sth.nhs.uk (Opens in a new tab)
