Job summary
An exciting opportunity has arisen for an Assistant Service Manager Gynaecology (Reproductive Services) to join the Gynaecology Department in the OGN Directorate at Sheffield Teaching Hospitals NHS Foundation Trust. The successful candidate will play an integral part of the overall directorate management function and will provide direct support to the Service Manager and deputise accordingly.
The successful candidate will be an experienced NHS manager who is familiar with managing hospital services and who has proven leadership experience.
We are looking for an enthusiastic individual who will welcome challenge with flexibility in approach and attitude. Experience of delivering change through teams is essential whilst being able to develop sound working relationships at all levels, be an effective communicator and show a commitment to improving quality and overall patient experience.
The postholder will be responsible for the day-to-day administration and clerical services and will work collaboratively with others to deliver the operational, quality and financial priorities of the department.
Main duties of the job
This role is primarily responsible for the operational delivery of the administration functions which support the Reproductive Services within Gynaecology. Including cross cover arrangements with the Assistant Service Manager Gynaecology.
- Gynaecology Outpatients
- Gynaecology Waiting List
- Gynaecology Oncology
- Termination of Pregnancy Administration
- Early Pregnancy Assessment Administration
- Gynaecology Ward Clerking
- Assisted Conception Unit / Jessop Fertility
- Andrology
- Secretarial Team
Providing senior leadership within the directorate the post holder will ensure the smooth delivery of above operations through effective planning, monitoring, escalation and problem solving. They will demonstrate effective judgement and independent decision making.
The post holder will provide primary management to Service Co-ordinators within the Gynaecology service, secondary management and oversight of all other administrative and clerical staff employed within the Gynaecology Administration Team.
About us
You will be working for an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives.
Job description
Job responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
Job description
Job responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
Person Specification
Qualifications
Essential
- Degree / equivalent qualification in relevant field: e.g. Business Administration, Hospital / General Management, IT or HR or demonstrable equivalent experience
Desirable
- Postgraduate diploma in a relevant field or combination of qualifications, experience and short course to demonstrate postgraduate level study.
Experience
Essential
- Relevant Staff Management experience
- Relevant experience of managing a hospital service
- Experience of managing the delivery of key targets
- Using data to make successful decisions and presenting data to others
- Implementing Trust or Directorate Policies
- Experience of leading a change in practice
- Managing information systems
- Understanding Clinical Governance and its importance in Women's Health services
Desirable
- NHS Commissioning
- Budget Management
- Service Redesign and Change Management
- Project Management
- Experience of managing key NHS targets eg RTT 18 weeks, and Cancer waiting times
Further Training
Essential
- Experience of using patient/customer/client information systems
Desirable
- NHS Electronic Booking Service
- Experience of using Hospital Patient Administration systems eg Lorenzo
Special Skills / Aptitudes
Essential
- Ability to gain the respect of clinical colleagues and the support of stakeholders, both internal and external
- Effective written and verbal communication skills
- Competent to interpret and utilise numerical information as a matter of routine
- Organisational skills
- Ability to prioritise effectively in order to meet deadlines
- Ability to work both autonomously and as a team member
- Ability to find creative solutions to complex problems
- Ability to handle conflict effectively and to minimize its escalation
- Analytical skill and attention to detail
- Highly self-motivated
- High level of integrity and professionalism
- Initiative and quick to learn
- Competence user of Microsoft office packages
Person Specification
Qualifications
Essential
- Degree / equivalent qualification in relevant field: e.g. Business Administration, Hospital / General Management, IT or HR or demonstrable equivalent experience
Desirable
- Postgraduate diploma in a relevant field or combination of qualifications, experience and short course to demonstrate postgraduate level study.
Experience
Essential
- Relevant Staff Management experience
- Relevant experience of managing a hospital service
- Experience of managing the delivery of key targets
- Using data to make successful decisions and presenting data to others
- Implementing Trust or Directorate Policies
- Experience of leading a change in practice
- Managing information systems
- Understanding Clinical Governance and its importance in Women's Health services
Desirable
- NHS Commissioning
- Budget Management
- Service Redesign and Change Management
- Project Management
- Experience of managing key NHS targets eg RTT 18 weeks, and Cancer waiting times
Further Training
Essential
- Experience of using patient/customer/client information systems
Desirable
- NHS Electronic Booking Service
- Experience of using Hospital Patient Administration systems eg Lorenzo
Special Skills / Aptitudes
Essential
- Ability to gain the respect of clinical colleagues and the support of stakeholders, both internal and external
- Effective written and verbal communication skills
- Competent to interpret and utilise numerical information as a matter of routine
- Organisational skills
- Ability to prioritise effectively in order to meet deadlines
- Ability to work both autonomously and as a team member
- Ability to find creative solutions to complex problems
- Ability to handle conflict effectively and to minimize its escalation
- Analytical skill and attention to detail
- Highly self-motivated
- High level of integrity and professionalism
- Initiative and quick to learn
- Competence user of Microsoft office packages
Additional information
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
