Job summary
University Hospital Southampton NHS Foundation Trust is delighted to offer a fantastic opportunity to work with us.
Please see below for detailed job description of the role.
Main duties of the job
The Specialist Medicine Care Group are looking for an experienced, enthusiastic and reliable individual to join the team in the role of Care Group PA on a permanent contract. Specialist Medicine is a very diverse and exciting care group which covers 18 different specialist services including Endoscopy, Dermatology, Hepatology, Genetics and Managed care.
You would be joining and supporting a strong care group management team including a Care Group Manager, Care Group Clinical Lead, Matrons and Operations Manager. The role will involve working with a variety of specialist clinical and non-clinical staff to ensure the smooth and efficient running of this large department and ensuring that patient safety and experience are at the heart of all activities within this busy area.
About us
As one of the largest acute teaching Trusts in England, we offer learning and development opportunities to help you achieve the career you aspire to.
Specific to this role is the suitability for agile working which is a mixture of on-site and remote working
Please talk to us at interview about the flexibility you need, and we will explore what's possible for the role and service.
UHS employees are able to access a range of NHS discounts, are entitled to a minimum of 35 days paid holiday (pro rata), and we offer a generous pension scheme.
Southampton is an attractive place to live and work situated on the south coast, with an international airport and direct trains to London. The New Forest National Park and beaches of the Jurassic coast are also right on our doorstep. The city offers living costs 20% lower than London and 14 schools rated outstanding by Ofsted.
Job description
Job responsibilities
What youll do
- Diary Management.- Assist with staff rostering, monitoring annual leave and sickness.- You will be involved in varied aspects of routine administration including filing, drafting correspondence and file management.- You will assist in organising events, planning projects, and arranging travel.- Organising meetings, agendas and minute taking.- Organising itineraries.- When required you will also assist the current team secretary/administrator to undertake day-to-day admin for the wider team.
What were looking for
This is a busy role, the ability to prioritise and plan your time effectively is essential, along with enthusiasm, self motivation and flexibility.You will need to have an excellent level of written and verbal communication skills and minute-taking skills.Good IT skills are essential including working with online databases; excel spreadsheets and preparing PowerPoint presentations.You will be exposed to confidential information, it is key you are sensitive to this.
Job description
Job responsibilities
What youll do
- Diary Management.- Assist with staff rostering, monitoring annual leave and sickness.- You will be involved in varied aspects of routine administration including filing, drafting correspondence and file management.- You will assist in organising events, planning projects, and arranging travel.- Organising meetings, agendas and minute taking.- Organising itineraries.- When required you will also assist the current team secretary/administrator to undertake day-to-day admin for the wider team.
What were looking for
This is a busy role, the ability to prioritise and plan your time effectively is essential, along with enthusiasm, self motivation and flexibility.You will need to have an excellent level of written and verbal communication skills and minute-taking skills.Good IT skills are essential including working with online databases; excel spreadsheets and preparing PowerPoint presentations.You will be exposed to confidential information, it is key you are sensitive to this.
Person Specification
Qualifications, Knowledge & Experience
Essential
- Good standard of secondary education with English skills demonstrable to GSCE pass level or equivalent standard
- NVQ level 4 in business admin or equivalent level of experience
- Experience working as a Personal Assistant or in business administration
- Working as part of a team and independently
Desirable
- Experience within an Acute Trust or other healthcare sector
- Previous experience of working in an extremely busy environment
- Budget holding experience
Values & Behaviours
Essential
- Patients First
- Always Improving
- Working Together
Person Specification
Qualifications, Knowledge & Experience
Essential
- Good standard of secondary education with English skills demonstrable to GSCE pass level or equivalent standard
- NVQ level 4 in business admin or equivalent level of experience
- Experience working as a Personal Assistant or in business administration
- Working as part of a team and independently
Desirable
- Experience within an Acute Trust or other healthcare sector
- Previous experience of working in an extremely busy environment
- Budget holding experience
Values & Behaviours
Essential
- Patients First
- Always Improving
- Working Together
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
