Job summary
Open only to applicants from Hampshire & Isle of Wight NHS system, which is limited to Hampshire and Isle of Wight ICB, Southern Health FT, Portsmouth Hospitals University NHS Trust, Isle of Wight NHS Trust, University Hospital Southampton FT, Solent NHS Trust, South Central Ambulance Service or Hampshire Hospitals FT.
University Hospital Southampton NHS Foundation Trust is delighted to offer a fantastic opportunity to work with us.
Please see below for detailed job description of the role.
Main duties of the job
We have an exciting opportunity for a motivated Medical staffing coordinator to join the Women and Newborn management team, overseeing the rota co-ordination of obstetric and gynaecology junior doctors.
The main responsibilities for this role are below:
a) Ensure all relevant Medical eRosters are maintained correctly and submitted in a timely manner for payroll for additional payments
b) Ensure the correct allocation of Consultants/Doctors annual leave and update calendar and rotas accordingly.
c) Support Care Croup medical recruitment
d) Provide support for Care Group medical staffing projects
UHS offers fantastic training and development giving you the best possible opportunities to achieve the career you want. Development of our staff is central to the delivery of high quality, safe and effective care. We can offer opportunities to develop within a supportive environment, and our staff survey results reflect our commitment to facilitate your career progression.
About us
As one of the largest acute teaching Trusts in England, we offer learning and development opportunities to help you achieve the career you aspire to.
Specific to this role we are open to discussing flexibility in the hours that you work. Please talk to us at interview about the flexibility you need, and we will explore what's possible for the role and service.UHS employees are able to access a range of NHS discounts, are entitled to a minimum of 35 days paid holiday (pro rata), and we offer a generous pension scheme.
Southampton is an attractive place to live and work situated on the south coast, with an international airport and direct trains to London. The New Forest National Park and beaches of the Jurassic coast are also right on our doorstep. The city offers living costs 20% lower than London and 14 schools rated outstanding by Ofsted.
Job description
Job responsibilities
Responsibilities:
1. Writing assigned medical rotas, ensuring on-call and clinical commitments are sufficiently covered on a day-to-day basis.
2. In liaison with the relevant individuals, populate and maintain the Healthroster system for agreed Health rosters, in line with trust policies and procedures.
3. Act as a central contact for doctors and local co-ordinators within the Care Group for all holiday and maternity leave, resignations, sickness reporting and rota issues.
4. Facilitate Junior Doctors training opportunities by co-coordination of their clinical commitments and ensure appropriate rest provisions and leave.
Experience/skills:Knowledge across a range of administrative work procedures including non-routine elements.Detailed knowledge of admin procedures and working processes.Significant experience as a secretary or administrative assistant in a customer-focused environment.Experience of complex staff rosters.
Job description
Job responsibilities
Responsibilities:
1. Writing assigned medical rotas, ensuring on-call and clinical commitments are sufficiently covered on a day-to-day basis.
2. In liaison with the relevant individuals, populate and maintain the Healthroster system for agreed Health rosters, in line with trust policies and procedures.
3. Act as a central contact for doctors and local co-ordinators within the Care Group for all holiday and maternity leave, resignations, sickness reporting and rota issues.
4. Facilitate Junior Doctors training opportunities by co-coordination of their clinical commitments and ensure appropriate rest provisions and leave.
Experience/skills:Knowledge across a range of administrative work procedures including non-routine elements.Detailed knowledge of admin procedures and working processes.Significant experience as a secretary or administrative assistant in a customer-focused environment.Experience of complex staff rosters.
Person Specification
Qualifications
Essential
- Level 4 Diploma or equivalent experience
Knowledge & Experience
Essential
- Knowledge across a range of administrative work procedures including non-routine elements
- Detailed knowledge of admin procedures and working processes
- Significant experience as a secretary or administrative assistant in a customer-focused environment
- Experience of complex staff rosters
- A good understanding of the importance of confidentiality and data protection
Desirable
- Previous experience of working within the NHS
- Proficient in the use of all hospital computerised IT systems relevant to the role (Healthroster, ESR, TRAC, eRota)
- Experience of recruitment
Values & Behaviours
Essential
- Patients First
- Always Improving
- Working Together
Person Specification
Qualifications
Essential
- Level 4 Diploma or equivalent experience
Knowledge & Experience
Essential
- Knowledge across a range of administrative work procedures including non-routine elements
- Detailed knowledge of admin procedures and working processes
- Significant experience as a secretary or administrative assistant in a customer-focused environment
- Experience of complex staff rosters
- A good understanding of the importance of confidentiality and data protection
Desirable
- Previous experience of working within the NHS
- Proficient in the use of all hospital computerised IT systems relevant to the role (Healthroster, ESR, TRAC, eRota)
- Experience of recruitment
Values & Behaviours
Essential
- Patients First
- Always Improving
- Working Together
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
