Job summary
University Hospital Southampton NHS Foundation Trust is delighted to offer a fantastic opportunity to work with us.
Please see below for a detailed job description of the role.
Main duties of the job
HEAD OF WORKFORCE AND WORKFORCE PLANNING (12-MONTH SECONDMENT OR FIXED-TERM CONTRACT)
We are looking to recruit a workforce planning and systems professional who has the leadership skills to inspire the organisation to further embed workforce planning, systems and development into all of our services and link to the wider system.
This post is to cover maternity leave and would be suitable as a secondment or a fixed-term contract of a year. The ideal start date will be September 2024
The organisation has had a forensic focus on workforce and well-developed workforce planning and development into our planning cycle which the postholder would be expected to further embed and develop.
The post holder would also be expected to fully engage the wider systems planning approach and monitoring.
Internally we have a good track record in fully utilising electronic rostering, staff records and a virtual learning platform, and this role will be pivotal in continuing to drive the service and the team forward, ensuring these systems work to support the organisation in assuring our workforce needs.
About us
As one of the largest acute teaching Trusts in England, we offer learning and development opportunities to help you achieve the career you aspire to. Specific to this role is the suitability for agile working which is a mixture of on-site and remote working. In addition, we are open to discussing flexibility in the hours that you work. Please talk to us at the interview about the flexibility you need, and we will explore what's possible for the role and service. UHS employees are able to access a range of NHS discounts, are entitled to a minimum of 35 days paid holiday (pro rata), and we offer a generous pension scheme. Southampton is an attractive place to live and work situated on the south coast, with an international airport and direct trains to London. The New Forest National Park and beaches of the Jurassic coast are also right on our doorstep. The city offers living costs 20% lower than London and 14 schools rated outstanding by Ofsted.
Job description
Job responsibilities
You will lead all aspects of workforce planning and reporting activity within the organisation linked to the wider planning team and lead the workforce business intelligence function for the Trust.
You will be responsible for implementing the Trust workforce deployment strategy through the development of the systems with a particular focus on managing and leading the use of and the contracts for:
Rostering system Job planning system Electronic staff Records System Virtual Learning Environment
You will actively support the Trust by developing responsive workforce system solutions and leading projects to influence workforce and service redesign.
You will be a core member of the Training, Development and Workforce management team
ABOUT THE TEAM You will be the strategic lead for all aspects of workforce planning and development across the organisation and across all professional groups. You will be the key link to the Hampshire and Isle of Wight systems workforce planning team ensuring that UHS is fully engaged and involved in all of the wider planning of workforce requirements and monitoring. You will support the Workforce Systems Manager to lead the varied activities of the internal integrated workforce systems team including reporting, systems development, rostering and job planning. The team is made up of a variety of systems analysts, systems facilitators, systems administrators and a helpdesk team who all ensure the Trust has the appropriate workforce systems support to deploy and manage our staffing resource effectively.
Job description
Job responsibilities
You will lead all aspects of workforce planning and reporting activity within the organisation linked to the wider planning team and lead the workforce business intelligence function for the Trust.
You will be responsible for implementing the Trust workforce deployment strategy through the development of the systems with a particular focus on managing and leading the use of and the contracts for:
Rostering system Job planning system Electronic staff Records System Virtual Learning Environment
You will actively support the Trust by developing responsive workforce system solutions and leading projects to influence workforce and service redesign.
You will be a core member of the Training, Development and Workforce management team
ABOUT THE TEAM You will be the strategic lead for all aspects of workforce planning and development across the organisation and across all professional groups. You will be the key link to the Hampshire and Isle of Wight systems workforce planning team ensuring that UHS is fully engaged and involved in all of the wider planning of workforce requirements and monitoring. You will support the Workforce Systems Manager to lead the varied activities of the internal integrated workforce systems team including reporting, systems development, rostering and job planning. The team is made up of a variety of systems analysts, systems facilitators, systems administrators and a helpdesk team who all ensure the Trust has the appropriate workforce systems support to deploy and manage our staffing resource effectively.
Person Specification
Qualifications / training required
Essential
- Educated to masters level or relevant equivalent experience
- Specialist workforce planning accreditation or equivalent experience
- Organisational Development qualification or relevant current experience.
- Postgraduate qualification in change management or equivalent experience of managing change within a complex environment
- An accredited practitioner in relevant psychometric and change instruments.
- Evidence of recent CPD at Senior Level
Previous or relevant experience necessary
Essential
- Proven track record of implementing employment and workforce initiatives within a complex environment.
- Organisational development expertise in workforce planning and development
- Delivery of innovative workforce solutions that meet business needs
- Awareness of issues affecting NHS workforce with experience in translating national and regional guidance into local actions and plans
- Workforce planning and development experience in a complex organisation
- Demonstrating understanding of the key workforce challenges facing the NHS.
- Experience in crafting and delivering difficult messages in a highly contentious environment including diffusing emotional reactions
Aptitudes and skills required
Essential
- Ability to effectively present complex workforce issues to senior leaders, managers and staff.
- Computer skills including knowledge of Microsoft packages, job planning systems and rostering systems.
- Innovative approach to problem solving including analysing, evaluating options and making recommendations
Values and behaviours
Essential
- Patients First
- Always Improving
- Working Together
Person Specification
Qualifications / training required
Essential
- Educated to masters level or relevant equivalent experience
- Specialist workforce planning accreditation or equivalent experience
- Organisational Development qualification or relevant current experience.
- Postgraduate qualification in change management or equivalent experience of managing change within a complex environment
- An accredited practitioner in relevant psychometric and change instruments.
- Evidence of recent CPD at Senior Level
Previous or relevant experience necessary
Essential
- Proven track record of implementing employment and workforce initiatives within a complex environment.
- Organisational development expertise in workforce planning and development
- Delivery of innovative workforce solutions that meet business needs
- Awareness of issues affecting NHS workforce with experience in translating national and regional guidance into local actions and plans
- Workforce planning and development experience in a complex organisation
- Demonstrating understanding of the key workforce challenges facing the NHS.
- Experience in crafting and delivering difficult messages in a highly contentious environment including diffusing emotional reactions
Aptitudes and skills required
Essential
- Ability to effectively present complex workforce issues to senior leaders, managers and staff.
- Computer skills including knowledge of Microsoft packages, job planning systems and rostering systems.
- Innovative approach to problem solving including analysing, evaluating options and making recommendations
Values and behaviours
Essential
- Patients First
- Always Improving
- Working Together
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
